City Council

REGULAR ANDOVER CITY COUNCIL MEETING – DECEMBER 7, 2021 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Sheri Bukkila, December 7, 2021, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Jamie Barthel, Ted Butler, Valerie Holthus, and Randy Nelson Councilmembers absent: None Also present: City Administrator, Jim Dickinson Public Works Director/City Engineer, David Berkowitz Associate Planner, Jake Griffiths City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one appeared before the Council. AGENDA APPROVAL City Administrator Dickinson stated there are supplemental items for Agenda Item 18: Hold Public Hearing/Order Plans and Specs/22-2/Street Reconstruction. Motion by Barthel, Seconded by Nelson, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES November 16, 2021 Regular Meeting November 23, 2021 Workshop Meeting November 23, 2021 Closed Meeting Motion by Nelson, Seconded by Barthel, to approve the November 16, 2021 Regular Meeting, November 23, 2021 Workshop Meeting, and November 23, 2021 Closed meeting minutes as Regular Andover City Council Meeting Minutes – December 7, 2021 Page 2 presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Order Feasibility Report/22-15/2022 Mill & Overlay/Chesterton Commons Area & Fox Hollow Area (See Resolution R088-21) Item 4 Order Feasibility Report/22-16/2022 Mill & Overlay/Andover Boulevard NW (See Resolution R089-21) Item 5 Order Feasibility Report/22-17/2022 Mill & Overlay/Bluebird Street NW (See Resolution R090-21) Item 6 Order Improvement/22-18/Pine Hills North & Pine Hills South Parking Lot Paving (See Resolution R091-21) Item 7 Approve Change Order #1/21-18/Advanced Metering Infrastructure (AMI) (See Resolution R092-21) Item 8 Award Bid/21- 25/Tower # 2 Reconditioning & Painting (See Resolution R093-21) Item 9 Approve New Used Vehicle Sales License Item 10 Approve Massage Therapy Renewal Licenses Item 11 Approve 2022 Tobacco Licenses/Renewal Item 12 Approve 2022 Kennel Licenses/Renewal Item 13 Approve 2022 Liquor Licenses/Renewal Item 14 Approve 2022 Used Vehicle Business Licenses/Renewal Item 15 Approve City Administrator Review Item 16 Approve HVAC Preventative Maintenance Contract Motion by Butler, Seconded by Barthel, to approve the Consent Agenda as read. Motion carried unanimously. CONSIDER AWARD SALE OF BONDS/EHLERS & ASSOCIATES The City Council is requested to review bids and award the sale of bonds for street reconstruction and equipment. Mr. Dickinson introduced Todd Hagen with Ehlers and Associates to present the item. Mr. Hagen stated the City maintained an AA+ bond rating and briefly reviewed the rating report with Council. Mr. Hagen reported the City received 5 bids and the low bid came from Northland Securities, United Bankers Bank, and DA Davidson. He noted the three entities joined together to submit the bid. Mr. Hagen stated the City received a premium for $219,000 more than requested. City Administration decided to retain $24,000 for additional equipment needs and lower the bond by $195,000 for a total amount of $7.765 million. Mr. Hagen stated the bond will close on December 28, 2021. Motion by Holthus, Seconded by Barthel, to adopt Resolution No. R094-21 providing for the issuance and sale of $7,765,000 General Obligation Street Reconstruction and Equipment Bonds, Series 2021A, and levying a tax for the payment thereof. Motion carried unanimously. Regular Andover City Council Meeting Minutes – December 7, 2021 Page 3 HOLD PUBLIC HEARING/ORDER PLANS AND SPECS/22-2/2022 STREET RECONSTRUCTION The City Council is requested to hold a public hearing and consider ordering plans and specifications for Project 22-2, 2022 Street Reconstruction. Public Works Director/City Engineer Berkowitz identified the location of the project in the neighborhoods of Timber River Estates and Rolling Meadows Estates. He explained the scope of the project as written in the staff report. Mr. Berkowitz stated the total cost of the project is $2.6 million with the City paying $1,962,190 and the remainder being assessed to the properties. Mr. Berkowitz explained the assessment is based on lot size and displayed a map illustrating lot sizes. Mr. Berkowitz presented photos of the current conditions of the road. He displayed the Special Assessment Roll as written in the staff report. Mr. Berkowitz presented the timeline of the project with completion in August of 2022. Councilmember Holthus asked how firm the assessment costs are. Mr. Berkowitz stated the final assessment is based on actual project costs and typically they are lower than estimates. Motion by Barthel, Seconded by Butler, to open the public hearing at 7:22 p.m. Motion carried unanimously. Jason Sichler, 4936 171st Avenue NW, came forward and asked how it became a tiered assessment instead of everyone paying the same amount. Mayor Bukkila explained the Council had several discussions and typically reconstructs one neighborhood at a time. Mr. Sichler asked why the City chose this method if it has never been done before. City Administrator Dickinson explained the biggest factor was the varying lot sizes. Mr. Sichler stated the City just completed a reconstruction project where the lot sizes varied from .25 acres to 5 acres. Mr. Sichler doesn’t believe the assessment method is fair. Stacia Sichler, 4936 171st Avenue NW, came forward and stated she struggles with this assessment method. She stated everyone uses the roads and feels everyone should pay the same amount. She asked why her neighborhood is being treated different than others. Ms. Sichler stated she has gone door to door and the residents she spoke with think it is fair that everyone pays the same amount. Pam Marszalek, 17277 Tonto Street NW, came forward and stated she wasn’t aware of previous discussions by Council on setting the assessment method. She would understand if the assessment were based on linear frontage or how far you have to go in the neighborhood. Ms. Marszalek doesn’t feel acreage is a rational decision and she would like to know the discussions that led to the decision. Rollin Neist, 17074 Salish Street NW, came forward and stated fair versus unfair is a relative thing. He stated the 26 homes that are paying 43% of the cost own 57% of the development. He said good roads affect property values and the people with the bigger lots will benefit the most. Mr. Neist stated fair and unfair is difficult and is where you are sitting. Regular Andover City Council Meeting Minutes – December 7, 2021 Page 4 Curt Slater, 17246 Yakima Street, came forward and thanked the Council for their service. He wanted the Council to know he built his house, and the lot is larger because of wetland. Mr. Slater stated precedent is a big thing. He feels people are trying to divide the neighborhood and asked the Council to stop. Mr. Slater said the lots are larger because of power lines and feels the developer would have put in more homes if possible. He said the roads have been an issue for a long time and doesn’t believe splitting the cost based on lot size is the right way. Andy Melberg, 16491 Zuni Street NW, came forward and stated he is here on behalf of his parents who live at 4967 171st Avenue NW. He stated his parents have owned the property for over 50 years. Mr. Melberg stated he would like the City to use option 1, where everything is equal, not because it is fair, but because it is simple. He said his parents lot is 13 acres and is being assessed $30,000. Mr. Melberg stated 40% of his parents’ lot floods and cannot accommodate three buildable lots. He is asking that the larger lots not be subdivided. Arlene Alberg, 17096 Yakima Street, came forward and stated she attended a meeting where she heard the streets were put in incorrectly and with faulty material. She asked since it is faulty, why do the residents have to pay for it. Ms. Alberg stated every single driveway needs to be examined and treated differently when putting in the new road. She stated she doesn’t understand the logic in having to pay more if you have a bigger lot. Curt Slater, 17246 Yakima Street, came forward and stated the public hasn’t been able to see the minutes from the meetings they could not attend. He stated the last two meeting minutes haven’t been published. Mr. Dickinson stated meetings with staff do not have published minutes. Mr. Berkowitz stated neighborhood meetings do not have minutes. Mayor Bukkila explained only Council meetings and workshops have minutes. Pam Marszalek, 17277 Tonto Street NW, came forward and stated the Mayor indicated there are staff discussions and the neighborhood was not aware of the discussions prior to the Council deciding the assessment method. Motion by Holthus, Seconded by Barthel, to close the public hearing at 7:48 p.m. Motion carried unanimously. Mayor Bukkila stated the assessment method is not precedent setting and the City has used this method before. She identified two other developments that used creative solutions for assessments. Councilmember Holthus identified another street reconstruction project that had varying assessment methods. Mr. Berkowitz explained the City completed a mill and overlay project this summer and the lot sizes were similar so the per unit assessment worked. Mr. Berkowitz stated this project consists of vastly different sized lots. He explained staff had many conversations about assessment options for this project. Option 1was to assess the same amount for each property. He stated there is a lot more improvement required for a larger lot than a small lot. Option 2 was to look at Regular Andover City Council Meeting Minutes – December 7, 2021 Page 5 front footage and the assessment ranged from $1,300 to $16,000. He explained that someone who lived deeper in the development would only pay $1,300 while someone closer to the main road would pay $16,000 and it did not seem equitable. Option 3 was to look at area and the assessments would range from $3,000 to $29,000. Mr. Berkowitz stated it was such a broad range, that it didn’t make sense. Option 4 was total area minus drainage and utility easements. Mr. Berkowitz stated the assessments would range from $2,300 to $27,000 per lot. Option 5 was total area minus drainage, utility, and NSP easements and the assessments ranged from $2, 300 to $20,000. Mr. Berkowitz stated staff reviewed all these options with Council. He stated they decided on 2.5 acres because that is the standard lot size in the rural development. Mr. Berkowitz stated the Council did not feel a separation of $17,000 in assessment payments was equitable. Mr. Berkowitz stated there was a lot of time and thought put into the decision. Mr. Berkowitz stated these roads have lasted 26-27 years. Mr. Berkowitz stated the project will ensure a smooth transition between the street and the driveway. He explained sometimes the driveway will be replaced 6 feet in and sometimes 15 feet in order to make a smooth transition. Mr. Berkowitz stated the Engineering Department works with the Planning Department to determine if lots are buildable. He explained the 13-acre lot has the ability to subdivide into two additional lots. Mr. Berkowitz noted that assessing subdividable lots is in City policy. Mayor Bukkila asked Mr. Berkowitz to expand on the ability to subdivide. She noted that the entire lot does not need to be upland. Mr. Berkowitz stated the lot can include wetland and drainage areas, but needs to meet the lot size of 2.5 acres in the rural area. Associate Planner Griffiths stated only 8,600 square feet of contiguous land needs to be buildable on a 2.5-acre lot. Mayor Bukkila stated Andover has many areas of wetland and holding ponds that are considered private property and part of the lot’s total acreage. She indicated there is value in having a larger lot as it gives the property more privacy. Councilmember Holthus asked Mr. Griffiths if all three lots were buildable if it were split on the dotted lines shown on the map. Mr. Griffiths stated the Planning Department looks at the acreage and frontage on the road. He stated the property owner could come forward today, ask for a lot split, and would meet the criteria. Mr. Dickinson explained the lot is on a corner and has two roads that can access their property, the property could be split different than depicted. Mr. Berkowitz noted the City takes wetland and flood plain into consideration as well. Councilmember Holthus stated she balked at the idea that the owner would split the property into three lots. She asked staff to explain the policy that if a resident has a large lot that the City can assume that it will be more than one lot and can assess it that way. Mr. Berkowitz explained City policy states if a property owner has a lot that can be subdivided and meet R-1 criteria, then it is considered an assessable portion of the lot. Councilmember Holthus asked Mr. Berkowitz if he feels each of the three lots meet R-1 criteria. Mr. Berkowitz answered yes. Mr. Dickinson stated there are options to pay one of the assessments and defer the other two. Mr. Berkowitz explained if the owner defers the assessment on the two potential lots and doesn’t subdivide Regular Andover City Council Meeting Minutes – December 7, 2021 Page 6 within 25 years, they wouldn’t pay the other two assessments. Councilmember Butler stated there are a variety of lots in Andover. He stated the rural area costs more for roads because there are fewer houses per foot of road. Councilmember Butler stated this neighborhood is unique because of the mix in types of lots. He stated the Council looked at all the options and chose something that was simple to present to the public yet fair in recognizing that larger lots tend to have more road and higher costs. He noted that the assessments pay for 25% of the road improvement and the City as whole pays for 75%. Councilmember Butler stated Council chose a method where there is not a large spread between the assessment levels, is easy to communicate, and easy to understand. He asked staff if the subdividable lot assessment method has been consistently applied in previous road improvements. Mr. Berkowitz answered yes. Mr. Berkowitz stated the City does not normally recommend deferment because the City carries the cost and may not recoup the dollars. Mayor Bukkila addressed the concern about faulty material She stated the roads were built with the quality of science at the time and the product put down 30 years ago is not the product used today. She stated in recent years, the material has degraded due to seal coating products. Mayor Bukkila explained the City has altered their street reconstruction plan and uses mill and overlay to maintain streets. She said the City has not had the funds to reconstruct the roads and many have been in disrepair for too long. Mayor Bukkila explained the City is selling bonds to address the street conditions before they get worse. She said most of the road improvement projects are planned 5 years out and within 2 years of a project, the City will advertise it in the newsletter. Mr. Berkowitz said the City started this project earlier than normal. He said the word was out there, but the City didn’t know the project cost until recently. Mayor Bukkila stated every idea brought up by the residents tonight was talked about. She noted that Council did not agree on every idea and the process was not simple. Mayor Bukkila said the cost of road improvements in the rural area versus the urban area has been a consistent issue for many years. She indicated it is not necessarily a fair payment system, but the 25% assessment hasn’t changed, even with staff encouraging Council to raise it. Mayor Bukkila stated this method is as cheap as it is going to get for the rural area. She said land is an investment and it’s not up to all the residents of City to maintain their investment. Councilmember Barthel thanked the residents for coming to the meeting and sharing their opinions. He said Council discussed many options before selecting one. Councilmember Barthel addressed the issue of fairness. He stated if a lot is assessed $9,900, the total cost of the road improvement for that lot is $40,000. He said the City covers $30,000 of the cost through property taxes. Councilmember Barthel explained that it is never going to be fair. It’s never going to be equal because there are many variables. He asked residents to think about the help the residents are getting from the rest of the City. Motion by Butler, Seconded by Nelson, to adopt Resolution No. R095-21 ordering the improvement of Project 22-2, 2022 Street Reconstruction and directing the preparation of final plans and specifications. Motion carried 4 ayes, 1 nay (Holthus). Regular Andover City Council Meeting Minutes – December 7, 2021 Page 7 CONSIDER VARIANCE REQUEST – INCREASE MAXIMUM SIZE OF GROUND MOUNTED SOLAR PANELS – 16971 WARD LAKE DRIVE NW – HAROLD AND LINDA HALUPTZOK (APPLICANTS) The City Council is requested to consider a variance application to increase the size of ground mounted solar panels for 16971 Ward Lake Drive NW. Associate Planner Griffiths identified the location of the property, stated it is 114 acres, and is in the R-1 zoning district. He defined a variance, stated it stays with the land, and must meet specific review criteria. Mr. Griffiths stated City Ordinance would allow for 1,200 square feet on this property and the applicant is asking for 3,600 square feet. Mr. Griffiths presented the review criteria as written in the staff report. Mr. Griffiths reviewed the Planning and Zoning Commission’s discussion and public hearing. The Planning and Zoning Commission discussed why a variance was needed versus a conditional use permit. Mr. Griffiths responded that increased ground mounted solar panels are not listed as a conditional use in City Code. The Planning and Zoning Commission discussed future subdivision and staff will evaluate the solar panels’ impact on the subdivision at the time the property is subdivided. The Planning and Zoning Commission discussed that the solar panel ordinance was made for properties around 3 acres and did not consider a 100-acre property at the time it was written. Mr. Griffiths stated the Planning and Zoning Commission made a unanimous decision to recommend approval of the variance based on findings of fact. Councilmember Holthus stated the property is close to Ham Lake and asked if Ham Lake has any criteria for the number of solar panels a property can have on the ground. Mr. Griffiths said they most likely do, but does not know the amount. Mayor Bukkila said the area has the potential to be developed and when it is done, the solar panels may be in full view. She asked staff to look at adding language to address altering the solar panels for future development. City Administrator Dickinson said the City can add a condition to the Resolution stating if the parcel is subdivided, the panel size and location will be reviewed. City Attorney Baumgartner stated he would use similar language proposed by Mr. Dickinson and add specifics about what the Council may or may not do. He stated additional language can state that Council may reconsider size, placement, and location. If the parcel is reduced in size, the Council should have the ability to reduce the size of the solar panels. Mayor Bukkila stated the size of the parcel supplies screening from neighbors but if the property is developed, the solar array will be in view by neighbors. She stated the future Council should have the tools to adjust the array for the lot size it may become. Mr. Dickinson stated it helps the current owner to place the array in a strategic location so it may not impact future development. Councilmember Butler stated he supports the variance and would like to add language if the parcel were developed. Regular Andover City Council Meeting Minutes – December 7, 2021 Page 8 Councilmember Barthel stated solar panels are not as attractive as an outbuilding and does not support increasing the size. He stated there are all these different factors that come into play on someone’s property regarding solar panels. Councilmember Holthus stated she supports the variance. She asked if the variance would expire. Mr. Griffiths said the variance is a property right and a condition listed for the Council to review the variance if the land is developed is an opportunity to alter the variance. Mayor Bukkila agreed with the variance as long as the conditions of the property do not change. She stated if the property owner decides to develop, the variance should be reviewed. She asked the applicant to come forward. Harry Haluptzok, 16971 Ward Lake Drive NW, came forward and stated he has talked to City staff about future subdivision and was informed he would have to come back to the City and look at the placement of the solar panels. Mr. Haluptzok stated he is placing the panels on the ground so if he subdivided, he could sell the panels. He understands it will be reviewed if his property changes. Mr. Haluptzok stated he is trying to do his share. He stated he needs a bigger system to power his property. Mr. Griffiths said there was conversation about placement of the solar panels. He said they are close to the existing home and the applicant chose the site to work with the property in the future. Councilmember Nelson confirmed the Planning and Zoning Commission approved the variance unanimously and the panels cannot be seen from the road. Mr. Baumgartner recommended adding the following condition: “In the event the property is split or subdivided, the City may readdress this variance to consider requiring alterations as to the size and/or number of solar panels, their location on the property, and any other matters the City feels necessary to avoid the creation of nuisances for surrounding properties.” Motion by Holthus, Seconded by Butler, to adopt Resolution No. R096-21 approving a variance to allow 3,600 square feet of ground mounted solar panels for 16971 Ward Lake Drive NW with the additional condition stated above. Motion carried 4 ayes, 1 nay (Barthel). RECESS & RECONVENE Mayor Bukkila recessed the meeting at 8:35 p.m. The meeting reconvened at 8:45 p.m. HOLD PUBLIC HEARING/2022 PROPERTY TAX LEVY AND BUDGET The City Council is requested to hold a public hearing and consider approval of the 2022 City budget and tax levy. City Administrator Dickinson explained the City Council will take public Regular Andover City Council Meeting Minutes – December 7, 2021 Page 9 comments and may approve the levy and budget or may continue the hearing until the next meeting. Mr. Dickinson stated the property tax levy proposed is $16,107,254 broken into the following categories: 63.04% operational levy, 23.29% debt service levy, and 13.67% capital/ watershed levy. Mr. Dickinson explained the proposed levy will increase the City tax rate by 1.15%. He stated the increase when applied to the City’s growing taxable market value will generate additional revenue to preserve the City’s current operations, enhance public safety, and provide an infusion of funds to the City’s mill and overlay program. Mr. Dickinson noted there is an overall increase of 8% in the gross tax levy. Mr. Dickinson reviewed the Council’s budget guidelines set in May of 2021 and used to develop the proposed budget. Mr. Dickinson stated the City has a market value growth with a taxable market value increase of 7.47%. He indicated the most growth was in entry level and step-up homes. Mr. Dickinson stated every situation is different and residents should contact City Hall if they have any questions. He stated Andover has a total valuation of $3.88 billion. Mr. Dickinson presented the 2022 Proposed Tax Rate breakdown. The City makes up 43.34% of a resident’s property tax bill. Mr. Dickinson presented the Budget Summary by Fund Type and explained the different funds and their purpose. Mr. Dickinson stated 75% of City operations are funded by property taxes. He noted the City is using reserves to cover the difference in revenue and expenditures. Mr. Dickinson displayed tables illustrating each City Department and how expenditures are allocated within each. Councilmember Holthus thanked City staff for doing excellent work. Councilmember Butler concurred and said the budget is a responsible adjustment to address infrastructure needs and public safety. Motion by Barthel, Seconded by Nelson, to open the public hearing at 9:03 p.m. Motion carried unanimously. No one appeared before the Council. Motion by Holthus, Seconded by Barthel, to close the public hearing at 9:04 p.m. Motion carried unanimously. Motion by Butler, Seconded by Nelson, that there is no need for continuing the hearing. Motion carried unanimously. Motion by Butler, Seconded by Nelson, to adopt Resolution No. R097-21 approving the 2022 Proposed Levy and Budget. Motion carried unanimously. REVIEW/ADOPT 2022 DEBT SERVICE LEVY CHANGES The City Council is requested to review and consider adopting the updated certified bonding indebtedness levies for 2022. City Administrator Dickinson explained the Anoka County Regular Andover City Council Meeting Minutes – December 7, 2021 Page 10 Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2022 that would have been certified to Anoka County as part of prior years’ bond sales. Mr. Dickinson indicated the City’s Debt Service Budget is current and up to date. Motion by Holthus, Seconded by Nelson, to adopt Resolution No. R098-21 updating Certified Bonded Indebtedness for 2022. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administration) – Mr. Dickinson stated there are 131 new home starts year to date. Administration and Finance have been working on the budget and year end reporting. Human Resources is working with Departments on personnel reviews. Mr. Dickinson updated the Council on meetings he is attending. He said small non-profits are struggling with donations and encouraged residents to remember small local non-profits. (Public Works) – Mr. Berkowitz stated projects were ordered for the mill and overlay and 2022 street reconstruction at tonight’s meeting. Rinks are being flooded and staff are trying to build a good base before warm weather hits next week. Snowplows were out this past weekend. (Community Development) – Mr. Griffiths stated staff are working through several projects. The Fields of Winslow Cove has started construction. The City has received three applications for projects starting in the spring of 2022. Mayor Bukkila asked what happened with Tasty Taco. Mr. Dickinson stated the owners are doing their own work and they are making progress. (Code Enforcement) – Mayor Bukkila asked for an update on code enforcement cases. Mr. Griffiths stated things have not slowed down. He noted the City has 50 open cases. Staff are sending letters to residents hoping they address the violation quickly. He stated if they don’t, it takes the City quite a while to work through the court system. Mayor Bukkila asked if there are any other processes the City can take. Mr. Baumgartner stated COVID shut down the courts and when they reopened, they prioritized cases and have a large back-up. Mr. Baumgartner stated he is part of a group that meets to attempt to resolve issues in the courts. He noted the group decided to litigate lower-level complaints without a judge. He stated criminal and civil cases are backlogged. Mr. Baumgartner stated the City prosecutors have a good relationship with the bench. (Red Oaks Neighborhood) – Mr. Dickinson stated the City held office hours with the Department of Health and the Minnesota Pollution Control Agency. He announced there will be additional office hours on December 16, 2021 between 4:00 p.m. and 7:00 p.m. Postcards will Regular Andover City Council Meeting Minutes – December 7, 2021 Page 11 be sent to residents in the neighborhood. MAYOR/COUNCIL INPUT (City Commissions) – Councilmember Butler asked if applications for Commission positions are open. Mr. Dickinson stated applications are on the website and the deadline is December 16th. Councilmember Butler announced the City is looking for residents to apply to the Commissions. (Lower Rum River Water Management) – Councilmember Holthus stated she is on the Lower Rum River Water Management group, and they met in November. She said the City of Anoka has been managing the group’s finances and it has now transferred to the City of Ramsey. (City Commissions) – Mayor Bukkila said she is on the Anoka County Joint Law Enforcement Council and serves on the Governance Committee. She stated the group is looking at a subcommittee to address critical infrastructure key resources and protective measures. ADJOURNMENT Motion by Holthus, Seconded by Barthel, to adjourn. Motion carried unanimously. The meeting adjourned at 9:18 p.m. Respectfully submitted, Shari Kunza, Recording Secretary TimeSaver OffSite Secretarial, Inc. Regular Andover City Council Meeting Minutes – December 7, 2021 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – DECEMBER 7, 2021 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..........................................................................................................................2 Item 2 Approve Payment of Claims.............................................................................................2 Item 3 Order Feasibility Report/22-15/2022 Mill & Overlay/Chesterton Commons Area & Fox Hollow Area (R088-21).................................................................................................... 2 Item 4 Order Feasibility Report/22-16/2022 Mill & Overlay/Andover Boulevard NW (R089- 21)..................................................................................................................................... 2 Item 5 Order Feasibility Report/22-17/2022 Mill & Overlay/Bluebird Street NW (R090-21)... 2 Item 6 Order Improvement/22-18/Pine Hills North & Pine Hills South Parking Lot Paving (R091-21)..........................................................................................................................2 Item 7 Approve Change Order #1/21-18/Advanced Metering Infrastructure (AMI) (R092-21) 2 Item 8 Award Bid/21- 25/Tower # 2 Reconditioning & Painting (R093-21).............................. 2 Item 9 Approve New Used Vehicle Sales License...................................................................... 2 Item 10 Approve Massage Therapy Renewal Licenses................................................................. 2 Item 11 Approve 2022 Tobacco Licenses/Renewal...................................................................... 2 Item 12 Approve 2022 Kennel Licenses/Renewal.........................................................................2 Item 13 Approve 2022 Liquor Licenses/Renewal......................................................................... 2 Item 14 Approve 2022 Used Vehicle Business Licenses/Renewal............................................... 2 Item 15 Approve City Administrator Review................................................................................2 Item 16 Approve HVAC Preventative Maintenance Contract.......................................................2 CONSIDER AWARD SALE OF BONDS/EHLERS & ASSOCIATES (R094-21)...................... 2 HOLD PUBLIC HEARING/ORDER PLANS AND SPECS/22-2/2022 STREET RECONSTRUCTION (R095-21).....................................................................................3 CONSIDER VARIANCE REQUEST – INCREASE MAXIMUM SIZE OF GROUND MOUNTED SOLAR PANELS – 16971 WARD LAKE DRIVE NW – HAROLD AND LINDA HALUPTZOK (APPLICANTS) (R096-21)....................................................... 6 PUBLIC HEARING/2022 PROPERTY TAX LEVY AND BUDGET (R097-21)........................ 8 REVIEW/ADOPT 2022 DEBT SERVICE LEVY CHANGES (R098-21).................................... 9 ADMINISTRATOR’S REPORT.................................................................................................. 10 (Administration)............................................................................................................................ 10 (Public Works)...............................................................................................................................10 (Community Development)........................................................................................................... 10 (Code Enforcement).......................................................................................................................10 (Red Oaks Neighborhood).............................................................................................................10 MAYOR/COUNCIL INPUT.........................................................................................................10 (City Commissions)....................................................................................................................... 10 Regular Andover City Council Meeting Minutes – December 7, 2021 Page 13 (Lower Rum River Water Management)........................................................................ 11 (City Commissions)....................................................................................................................... 11 ADJOURNMENT......................................................................................................................... 11