Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, July 10, 2017 Andover City Hall In Attendance: Frank Kellogg, Allison Boes, Don Schmeichel, Erick Sutherland, Tony Peterson, Val Holthus (left at 7:45 pm), Tony Howard (arrived at 6:15 pm) and Ted Butler (arrived at 6:30 pm). Frank Kellogg called the meeting to order at 6:04 pm Agenda Approval Agenda approved as written. Approval of Minutes April 10 - Motion by Tony Peterson, Seconded by Don Schmeichel to approve meeting minutes. Motion carried unanimously. May 8 – Motion by Don Schmeichel, Seconded by Val Holthus to approve meeting minutes. Motion carried unanimously. June 12 - Motion by Tony Howard, Seconded by Don Schmeichel to approve meeting minutes. Motion carried unanimously. Proposed Budget Erick reviewed the 2018 proposed budget, provided a budget summary handout and reviewed budget items in question by commission members. For the commission members who joined this year, Erick provided a brief explanation on the Subway lease as well as the deferred 5 year lease agreement with the YMCA. Frank and Ted also mentioned again, possible ways to increase facility revenue and employment opportunities by offering a clothing retail area within the facility and product vending machines that could include mouth guards, swim goggles, etc. Val mentioned that she sells clothing at the student store at Andover High School. Frank did not want the commission to approve the proposed budget with it showing a negative balance. Frank asked Erick to go through and re-evaluate some line items and bring back a more balanced budget. Frank asked Allison if she had any suggestions on additional advertising that can be done throughout the building as well as thoughts on fundraising. Allison indicated that with the Y being a non-profit organization, it is easier for them to raise monies. New advertising areas present a challenge to the YMCA as well. Both Erick and Allison agree that they would like to see the facilities appearance looking good and not to include too many banners or ad panels throughout the facility. Don mentioned that it’s easier to raise money when there is a story or meaning/reason behind the campaign. Ted wanted to remind the commission that the budget always ends up better near the end of the each year. Ted felt with a couple of revisions and good budget management by staff, that a balanced budget for 2018 can be achieved. Usage Rates Erick reviewed the proposed rates for the 2017-2018 season. The commission approved the following rate increases: Andover YMCA Community Center Advisory Commission Minutes July 10, 2017 Open Gym Admissions: - Adult Non Resident from $5 to $6 - Resident Adult and Youth from $3 to $4 Ice Time – Prime: from $203.00 to $205.00 Ice Time – Non Prime: from $150.00 to $155.00 Field House Court Rental - Prime: from $50.00 to $52.00 Motion by Ted Butler, Seconded by Tony Howard to approve proposed 2017-2018 facility usage fees. Motion carried unanimously. RFP Update Erick distributed a handout that was provided by Jim Dickinson which outlines the RFP process for the Andover YMCA Community Center. Ideally the project would be completed parallel to the public works project. Tony Howard wonders why the City of Andover would not hire the Engineer to work on the roads to coincide with the public works project. Frank will invite Jim back to our next meeting. Commission members are encouraged to send questions to Erick ASAP so he can get them to Jim. AHYHA Update Registration opens August 1st. AHYHA estimates 500 participants for the upcoming season. It’s sounding like a fair amount of U15 players will play at the high school level this season. Remaining U15 AHYHA players may need to join in with another association. YMCA Update Summer membership visits are up significantly. 250 kids are on-site for Summer Power with an additional 150 kids at camp Guy Robinson. Through a generous donation, the Greater Twin Cities YMCA’s were able to offer a Get Summer program which offered 200 free teen memberships per Y location (5,000 membership’s total). The Andover YMCA sold out of these free memberships by mid-afternoon the day they were first offered, with an additional 90 teens on a waitlist. Memberships allow teens to visit the YMCA throughout the summer at no charge, June 12 – September 1. Two part-time YMCA staff are working with these teens. Ted asked Allison if the Y had an interest in using any of the city parks this summer as the parks are not typically used during day-time hours. The YMCA is also working on Fall programming and their annual fundraising Golf Tournament scheduled for Thursday, September 21st. Allison will provide information to Cindy regarding the golf tournament as well as share a press release and photos on the Get Summer program so it can be included in the upcoming city newsletter. ACC Update Staff reviewed the monthly report. Commission Input Next meeting will take place at Andover City Hall at 6 pm on Monday, August 14, 2017. Meeting Adjourned at 8:00 pm Submitted by, Cindy Ramseier