Rules and City Government Committee

City of Annapolis 160 Duke Of Gloucester Street Annapolis, MD 21401 Standing Committee Minutes Wednesday, October 7, 2015 1:30 PM Mayor John T. Chambers, Jr. City Council Chambers Rules & City Government Committee Rules & City Government Standing Committee Minutes October 7, 2015 Committee 1. Call To Order Chairman Arnett called the meeting to order at 1:36 p.m. Roll Call Present: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett 2. Legislation before Committee R-17-15 Personnel Rules and Regulations - For the purpose of approving updated and modified Rules and Regulations of the Personnel System. City of Annapolis Page 1 Rules & City Government Standing Committee Minutes October 7, 2015 Committee Attachments: R-17-15 Resolution.docx R-17-15 Personnel Rules and Regs Clean Revised Version.pdf R-17-15 List of Appendices.docx R-17-15 Staff Report.docx R-17-15 Appendix-ATransit Drug Alcohol Policy.docx R-17-15 Appendix-B FMCSA Drug and Alcohol Testing Policy.docx R-17-15 Appendix-C Non DOT Drug and Alcohol Testing Policy.docx R-17-15 Appendix-D Drug Alcohol Policy Assignment by Classification.xls R-17-15 Appendix-E Employee Benefits Center.pdf R-17-15 Appendix-F Employee Recognition and Reward Program.docx R-17-15 Appendix-G Employment Non-Discrimination Policy.docx R-17-15 Appendix-H Equal Employment Opportunity.pdf R-17-15 Appendix-I FMLA - Certication of Health Care Provider for Ee's Serious Hlth Condition.pdf R-17-15 Appendix-I FMLA - Certification of Health Care Provider for Family Member's Serious Hlth Condition.pdf R-17-15 Appendix-I FMLA - Designation Notice.pdf R-17-15 Appendix-I FMLA -Employee Rights & Repsonsibilities.pdf R-17-15 Appendix-J Fact Sheet The Health Insurance Portability and Accountability Act (HIPAA).mht R-17-15 Appendix-K MIT - Electronic Mail Policy.docx R-17-15 Appendix-L MIT - Electronic Use Policy.docx R-17-15 Appendix-M MIT - Social Media Policy.docx R-17-15 Appendix-N MIT - Software and Data Code of Ethics.docx R-17-15 Appendix-O Notice to Employees Regarding Rules and Regulations.docx R-17-15 Appendix-P Safety Manual.docx R-17-15 Appendix-Q WC BROCHURE (2012-10-23).xls R-17-15 Appendix-R Workplace Violence Policy.docx Strikeout Version Rules and Regulations1992.doc Appendix-A.Transit Drug Alcohol Policy (Amended).doc Appendix-M.MIT - Social Media Policy(Amended).doc Acting Human Resources Director Hopkins and Training Specialist Kimbo discussed the legislation and answered questions from the committee. The Committee will continue consideration of R-17-15 at their next meeting on November 10, 2015 Proposed Amendments Amendment #3 On page 11, in section 2-2 Recruitment and Examination, in line 27, after vacancies, Insert: “Definition of external vacancies” (Need Definition) City of Annapolis Page 2 Rules & City Government Standing Committee Minutes October 7, 2015 Committee Amendment #4 Internal / external announcements (Change language to reference Collective Bargaining Agreement) (Need page and line number) Amendment #5 Part time and contractual candidates employed by the city for one year of continuous service may apply for internal vacancies (Confirm language) (Need page and line number) Amendment #6 On page 12, in section 2-5 Examination Procedures, in line 42, Strike: “Sound” and Insert: “Job relevant” Amendment #7 On page 13, in section, 2-6 Eligibility Lists, Strike: “lines 29-33” 3. Adjournment Upon motion duly made, seconded and adopted, the meeting was adjourned at 3:44 p.m. Cyndi Gaines City Council Associate City of Annapolis Page 3