Sales Tax Citizens’ Oversight Committee

Agenda prepared by: City Clerk (925) 779-7009 SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Antioch Police Community Room 300 “L” Street FEBRUARY 27, 2017 6:00 P.M. ROLL CALL Committee Members: Hansel Ho, Chair Michelle Fitzer, Vice Chair Melvin Chappel Catherine Walker Eduardo Cendejas Susana Williams Rich Seithel Staff Liaison: Dawn Merchant, Finance Director PLEDGE OF ALLEGIANCE PUBLIC COMMENTS ITEMS: 1. Minutes from February 1, 2017 meeting Recommended Action: Motion to approve the Minutes STAFF REPORT 2. Annual Report from Sales Tax Citizens’ Oversight Committee to the Antioch City Council STAFF REPORT STAFF REPORT Recommended Action: a) Discuss draft report prepared by sub-committee members b) Approve final report to be presented at March 28, 2017 City Council meeting 3. Committee Communication 4. Future Meeting Date and Request for Additional Information, if any, and Items to be Discussed at Next Meeting Recommended Action: Discuss and determine next meeting date and agenda  PUBLIC COMMENTS WRITTEN/ORAL COMMUNICATIONS ADJOURNMENT Notice of Availability of Reports This agenda is a summary of the discussion items/actions proposed to be taken by the Sales Tax Citizens’ Oversight Committee. Materials provided regarding the agenda items will be available at the following website: http://www.ci.antioch.ca.us/CityGov/Agendas/default.asp or at the City of Antioch Finance Department located on the 1st floor of City Hall, 200 H Street, Antioch, CA 94509, Monday through Friday, for inspection and copying (for a fee). Copies are also made available at the Antioch Public Library for inspection. The meetings are accessible to those with disabilities. Auxiliary aides will be made available for persons with hearing or vision disabilities upon request in advance at (925) 779-7009 or TDD (925) 779-7081. Notice of Opportunity to Address the Committee The public has the opportunity to address the Committee on each agenda item. To address the Committee, fill out a yellow Speaker Request form, available on each side of the entrance doors, and place in the Speaker Card Tray. This will enable us to call upon you to speak. Each speaker is limited to not more than 3 minutes. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section on the agenda. No one may speak more than once on an agenda item or during “Public Comments”. PLEASE TURN OFF CELL PHONES BEFORE ENTERING THE POLICE COMMUNITY ROOM.  SALES TAX CITIZENS' OVERSIGHT COMMITTEE Regular Meeting February 1, 2017 6:00 P.M. Police Department Community Room The meeting was called to arder at 6:02 P.M. by Chairperson Ho. ROLL CALL Present: Committee Members Chappel, Williams, Vice Chair Fitzer and Chairperson Ho Note: Committee Member Seithel arrived at 6:24 P.M. Staff: Staff Liaison/Finance Director Dawn Merchant Administrative Services Director Nickie Mastay Police Chief Alan Cantando PLEDGE OF ALLEGIANCE PUBLIC COMMENTS - None ITEMS 1. Minutes from September 29, 2016 meeting On motion by Vice Chair Fitzer, seconded by Committee Member Williams the Sales Tax Citizens' Oversight Committee unanimously approved the minutes as presented. 2. Measure C Financia! lnformation Finance Director Merchant presented the staff report dated January 24, 2017. In her presentation Finance Director Merchant informed the Committee that at the prior City Council meeting the Council directed staff to bring back to Council an equation that the cost allocation plan not be included in Measure C. Committee Member Chappell had a question about how the subtraction of city-wide administration would work. Committee Member Williams had a question about the baseline. Finance Director Merchant responded that there will still be a baseline. The baseline may be reduced by the city-wide administration (similar to EBRCS). The Police Department budget will still be charged the city-wide administration. Agenda Item #1 02-27-17 REPORT OF SALES TAX CITIZEN’S OVERSIGHT COMMITTEE FOR FISCAL YEAR ENDED JUNE 30, 2016 Submitted to: ANTIOCH CITY COUNCIL Antioch, California March 28, 2017 Agenda Item #2 02-27-17 TABLE OF CONTENTS SALES TAX CITIZEN’S OVERSIGHT COMMITTEE REPORT ......................................................................................... 1 RECEIPTS.................................................................................................................................................................. 2 DISBURSEMENTS ..................................................................................................................................................... 2 MEASURE C IMPACT ................................................................................................................................................ 3 PUBLIC SAFETY .................................................................................................................................................... 3 CODE ENFORCEMENT.......................................................................................................................................... 3 ATTACHMENT A - RECEIPTS..................................................................................................................................... 4  SALES TAX CITIZEN’S OVERSIGHT COMMITTEE REPORT To the Honorable Mayor and Members of the City Council City of Antioch, California This is the third report of the Measure C Sales Tax Citizen’s Oversight Committee (hereinafter, “the Committee). As members of the Committee, our duty requires us to request of City management data and other information relating to Measure C that we consider necessary for us to conduct a review of receipts and disbursements of Measure C funds. Our review is to provide a basis for periodic reports to be submitted to the City Council indicating how the funds from Measure C were used during each of the periods covered by our reports to address the matters of public safety and code enforcement. We requested and obtained from City management reports of all receipts and payments relating to Measure C and, subsequently, reviewed available documents supporting such receipts and payments as required by the City Council’s Resolution No. 2013/73 for the fiscal year ended June 30, 2016. We believe that the results of our review provide a reasonable basis for our report. Based on our review, we can ascertain that all Measure C monies are being properly accounted for to meet the objectives of this Measure. Further comments and observations on the accompanying pages are an integral part of this report. /Members, Sales Tax Citizen’s Oversight Committee/ Antioch, California March 28, 2017 1 |P a ge  (Note: All amounts in this report are rounded to the nearest whole number.) RECEIPTS  The total Measure C funds received as of 06/30/2016 was $6,821,444  Additionally, there is a carryover of unexpended Measure C monies from previous years in the amount of $3,928,247  The total available Measure C funds are $10,749,691 DISBURSEMENTS  A total of $6,532,060 was allocated to Public Safety in fiscal 2016.  A total of $6,108,340 was spent on Public Safety in fiscal 2016  A total of $289,384 was allocated to Code Enforcement in fiscal 2016  A total of $289,384 as spent on Code Enforcement in fiscal 2016  A surplus of $4,351,967 will be carried over to fiscal 2017 to be used for Public Safety 2 |P a ge Measure C Impact Public Safety  As of the writing of this report, the City has hired 47 sworn Police Officers  Net gain of 16 sworn Police Officers  Currently the City has 98 sworn Police Officers  The City has hired 4 additional Community Service Officers for a total of 7  Additional Public Safety support staff including an Administrative Analyst and a Police Dispatch Supervisor have been hired  The City now has an active Vehicle Abatement Program  Overall crime is down 5% in the City  Chief to give Dawn special details to insert here Code Enforcement  As of the writing of this report, the City has 1 full time Manager and 1 Code Enforcement Officer funded by Measure C for a total of 3 Code Enforcement Officers  Hired 1 Support Staff  Hired 2 General Laborers for blight abatement  Purchased 2 trucks and 1 vehicle for the Code Enforcement team 3 |P a ge  ATTACHMENT A - RECEIPTS Dawn will attach the receipts and general ledger pages for disbursements here  MEASURE C RECEIPTS ATTACHMENT A, P. 1 Fiscal Year: 2016 Budget to Actual w/Encumbrances Ledger: GL Jun 2016 Object Description Budget Actuals Actuals Encumbrance Balance Org Key: 1003150 - Police Community Policing REVENUE ACCOUNTS 41181 Sales Tax - Measure C 5,411,001.00 1,591,621.08 6,532,059.66 (1) 0.00 (1,121,058.66) Transfers In 0.00 0.00 0.00 0.00 0.00 Transfers Out 0.00 0.00 0.00 0.00 0.00 Revenue 5,411,001.00 1,591,621.08 6,532,059.66 0.00 (1,121,058.66) Expenses 0.00 0.00 0.00 0.00 0.00 Net 5,411,001.00 1,591,621.08 6,532,059.66 0.00 (1,121,058.66) Org Key: 1005140 - CD Code Enforcement REVENUE ACCOUNTS 41181 Sales Tax - Measure C 289,384.00 121,421.70 289,384.29 (1) 0.00 (0.29) Transfers In 0.00 0.00 0.00 0.00 0.00 Transfers Out 0.00 0.00 0.00 0.00 0.00 Revenue 289,384.00 121,421.70 289,384.29 0.00 (0.29) Expenses 0.00 0.00 0.00 0.00 0.00 Net 289,384.00 121,421.70 289,384.29 0.00 (0.29) sum of (1) = $6,821,443.95 This is a general ledger printout from the City's financial system. The "Actuals" column is the total FY16 Measure C revenue received. Org Key 1003150 is a Police Department division within the General Fund and Org Key 1005140 is the Code Enforcement division within the General Fund. User ID: DAWNM - Merchant, Dawn 09/12/2016 :Current Date Report ID: GL_BA_MSTR_COA - GL: Budget to Actual w/Encumbrances 08:40:27 :Current Time MEASURE C RECEIPTS ATTACHMENT A, P. 2 MEASURE C RECEIPTS ATTACHMENT A, P. 3 MEASURE C RECEIPTS ATTACHMENT A, P. 4 MEASURE C RECEIPTS ATTACHMENT A, P. 5 MEASURE C RECEIPTS ATTACHMENT A, P. 6 MEASURE C RECEIPTS ATTACHMENT A, P. 7 MEASURE C RECEIPTS ATTACHMENT A, P. 8 MEASURE C RECEIPTS ATTACHMENT A, P. 9 MEASURE C RECEIPTS ATTACHMENT A, P. 10 MEASURE C RECEIPTS ATTACHMENT A, P. 11  ATTACHMENT A, P. 12 FY16 MEASURE C EXPENDITURE SUMMARY Police Department Chart A Summary of FY16 Police Department Total Actual Expenditures Revised Budget June 30, 2016 FY16 Expenditures Budget Variance Expenditures: Personnel $26,710,789 $26,628,763 $82,026 Services & Supplies 5,274,327 5,185,168 89,159 Transfers Out 658,479 600,096 58,383 Internal Services 3,107,193 2,767,235 339,958 Total Expenditures $35,750,788 $35,181,262 $569,526 Chart B Summary of FY16 Police Measure C Funding Police Budget FY16 13/14 Baseline Budget $28,447,271 Measure C FY16 actual 6,532,060 Measure C carryover – FY15 3,928,247 Budget Allotment 38,907,578 Actual Expenditures (Chart A above) 35,181,262 EBRCS Purchase - Gen Fd Reserves (625,651)* Difference under budget $4,351,967 *Per Council direction, the EBRCS purchase was not to be applied to Measure C and is therefore was excluded from the calculation of Measure C expenditure funding and carryover. Chart C FY16 Calculated Police Measure C Expenditures Measure C Fiscal Year 2016 Receipts $6,532,060 Plus: Fiscal Year 2015 Measure C carryover 3,928,247 Sub-total Available Measure C Monies $10,460,307 Less: Difference under Budget (Chart B) (4,351,967) CALCULATED TOTAL OF FY 16 MEASURE C FUNDING SPENT FOR POLICE SERVICES $6,108,340  ATTACHMENT A, P. 13 FY16 MEASURE C EXPENDITURE SUMMARY Code Enforcement Summary of FY16 Code Enforcement Measure C Expenditures June 30, 2016 Expenditures Expenditures: Staff Time $146,627 Contract Code Enforcement Manager 46,320 Code Enforcement Vehicles 67,934 Equipment/Supplies 28,503 Total Measure C Expenditures $289,384