Regular Town Council Meeting

AGENDA | REGULAR TOWN COUNCIL MEETING Tuesday, September 09, 2025 at 6:00 PM Council Chambers - Apex Town Hall, 73 Hunter Street The meeting will adjourn when all business is concluded or 10:00 PM, whichever comes first Governing Body and Town Senior Executive Leadership Mayor: Jacques K. Gilbert | Mayor Pro-Tempore: Audra Killingworth Council Members: Audra Killingsworth; Brett D. Gantt; Terry Mahaffey; Arno Zegerman Town Manager: Randal E. Vosburg Deputy Town Manager: Shawn Purvis Assistant Town Managers: Demetria John and Marty Stone Town Clerk: Allen L. Coleman | Town Attorney: Laurie L. Hohe COMMENCEMENT Call to Order | Invocation | Pledge of Allegiance CONSENT AGENDA All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda, and without discussion. If a Council Member requests discussion of an item, the item may be removed from the Consent Agenda and considered separately. The Mayor will present the Consent Agenda to be set prior to taking action on the following items: CN1 Agreement - American Road Conservation, LLC - Street Sweeping Services - through June 30, 2026 John Mullis, Director, Public Works Department CN2 Agreement - North Carolina Department of Transportation (NCDOT) - For Entry Agreement to Replace Stormwater Culvert Across Olive Chapel Road Marty Stone, Assistant Town Manager – Development and Operations, Town Manager’s Office CN3 Agreement Amendment Ratification - Hobbs Architects, P.A. - Additional Construction Required at Mason Street Municipal Building Daniel Edwards, Senior Capital Projects Manager, Town Manager’s Office CN4 Annexation No. 806 - Jessie Drive Industrial - 51.822 acres (w-Rezoning Case No. 25CZ09) Allen Coleman, Town Clerk CN5 Budget Ordinance Amendment No. 3 - Cemetery Niche Plates, Data Mining and Services, Eva Perry Library Repairs, and General Debt Service Correction Jessica Hoffman, Interim Director, Budget and Performance Management Department Page 1 of 4 CN6 Council Meeting Minutes – Various Allen Coleman, Town Clerk CN7 Encroachment Agreement – 1167 Rothwood Way, Lot 16 Chris Johnson, P.E., MPA, Director, Transportation and Infrastructure Development Dept. CN8 Memorandum of Understanding (MOU) between the Town of Apex, Town of Cary, and Town of Holly Springs – Engineering Studies to Evaluate the Feasibility of Supporting Additional Wastewater Capacity Needs for Apex and Holly Springs at the Western Wake Regional Water Reclamation Facility (WWRWRF) Johnathan K. Jacobs, P.E., CFM, Assistant Director, Water Resources Department CN9 Parks, Recreation, and Cultural Resources Program and Rental Pricing Policy Adoption – Effective July 1, 2026 David Wood, Assistant Director, Parks, Recreation, and Cult. Resources Department CN10 Tax Report – July 2025 Allen Coleman, Town Clerk CN11 Unified Development Ordinance (UDO) Amendments – August 2025 – Statement Bruce Venable, Planner II, Planning Department UPDATES BY TOWN MANAGER TM1 Utility Billing Monthly Update - September 2025 Randy Vosburg, Town Manager REGULAR MEETING AGENDA Mayor Gilbert will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda prior to Council actions. PRESENTATIONS PR1 Girl Scout Troop 619 - Silver Award Recognition Mayor Jacques K. Gilbert PR2 Proclamation - Hispanic Heritage Month 2025 - Monday, September 15, 2025 through Wednesday, October 15, 2025 Mayor Jacques K. Gilbert PR3 Proclamation - Italian American Heritage Month 2025 - October 2025 Mayor Jacques K. Gilbert Page 2 of 4 PR4 Proclamation - Patriot Day 2025 - Thursday, September 11, 2025 Mayor Jacques K. Gilbert PR5 Resolution and Agreement - Adopt-A-Unit Program - Partnership between Town of Apex and 101st Airborne Division Unit of the Army Ryan Johansen, Chief of Police, Apex Police Department PR6 Wake Technical Community College - Apex Site Update Matt Smith, Vice-President of Development and Strategic Partnerships, Wake Technical Community College (WTCC) PUBLIC FORUM Public Forum allows the public an opportunity to address the Town Council. The speaker is requested not to address items that appear as Public Hearings scheduled on the Regular Agenda. The Mayor will recognize those who would like to speak at the appropriate time. Large groups are asked to select a representative to speak for the entire group. Comments must be limited to 3 minutes to allow others the opportunity to speak. PUBLIC HEARINGS – None Scheduled NEW BUSINESS NB1 Apex Community Land Trust Establishment Marla Newman, Director, Community Development and Neighborhood Connections Dept. NB2 Façade Grant Program – Pre-Authorization Step for Tier 3, La Farm Submittal, and Scratch Submittal Dianne Khin, Director, Planning Department NB3 Appointments – Culture and Arts Advisory Board (CAAB) Allen Coleman, Town Clerk NB4 Appointments – Environmental Advisory Board (EAB) Allen Coleman, Town Clerk NB5 Appointments – Multimodal Transportation Advisory Board (MTAB) Allen Coleman, Town Clerk NB6 Appointments – Planning Board (PB) Allen Coleman, Town Clerk NB7 Appointments – Planning Board (PB) – Chair and Vice-Chair Allen Coleman, Town Clerk NB8 Appointments – Board of Adjustment (BOA) Allen Coleman, Town Clerk Page 3 of 4 NB9 Appointments – Board of Adjustment (BOA) – Chair and Vice-Chair Allen Coleman, Town Clerk CLOSED SESSION Council will enter into closed session pursuant to: CS1 Laurie Hohe, Town Attorney NCGS §143-318.11(a)(3): “To consult with an attorney employed or retained by the public body in order to preserve the attorney client privilege between the attorney and the public body”. ADJOURNMENT Page 4 of 4