City Council

Village of Arcanum Council Meeting August 13, 2019 7:00 p.m. Call to Order: Mayor Baumle opened the meeting with the Pledge of Allegiance along with all present members of council. Roll Call: Council Members Jerry Boolman, R. Genovesi, Bonnie Millard, Tim Philpot, Eric Van Hoose, B. Vencill answered to roll call. Also present were Nicole Pohlman, Bill Kessler, Toni Stanley, Kurt Troutwine, Bruce Shank, Doug Millfin, Missie Shelt, Katrina Gibson and Jacob Banks Minutes – Corrections and Approvals: Mayor Baumle asked for approval of the minutes of July 30, 2019. A motion was made by B. Millard to approve the minutes from July 30, 2019. J. Boolman seconded. All others present voted yea. Motion passed. Amendments to Agenda: Mayor Baumle stated there was an amendment to the agenda to move the Approval of Properly Appropriated and Funded Expenditures to after New Business and to add an Executive Session after Service and Leisure Committee Reports and asked for any other amendments to the agenda. Comments from the Public: Mayor Baumle asked for comments from the public. There were no comments. Administrative Reports: Mayor: Nothing at this time. Village Solicitor: Nothing at this time. Village Administrator: There was one water leak that needs adjustment over $100. The property at 300 S. High Street will need an adjustment of $157.57 for sewer. A motion was made by J. Boolman to approve the adjustment for $150.57. B. Vencill seconded. All present voted yea. Motion passed. Fiscal Officer: T. Stanley asked for a motion to renew the CompManagement contract. It is the company that handles our workers’ comp claims. A motion was made by T. Philpot to renew the CompManagement contract. E. VanHoose seconded. All present voted yea. Motion passed. The new and old Tax system did not interface with the Finance system for the month of July. CMI is working on this and July month end reports will be provided as soon as possible. Committee Reports: Service & Leisure Committee: A leak test scheduled for the pool in late August to determine needs was cancelled. The leak detection company originally contacted to do the test stopped by to look around and determined the process they use would not find the leaks as they believe the leaks are from the small cracks in the concrete. VA Kessler stated that we are losing approximately 4000 gallons of water per day. The next meeting is scheduled for August 26, 2019, at 5:00pm. B. Millard made a motion to move in to Executive session for land acquisition discussion. J. Boolman seconded. All present voted yea. Motion passed. Council went into executive session at 7:08pm and requested Chief K. Troutwine stay for discussion. ********************************* Executive Session ********************************* At 7:23pm, a motion was made by J. Boolman to move out of Executive Session. Seconded by T. Philpot. All present voted yea. Motion passed. Mayor Baumle and Village Council returned from executive session. J. Boolman made a motion to move in to Executive session for personnel discussion. T. Philpot seconded. All present voted yea. Motion passed. Council went into executive session at 7:24. ********************************* Executive Session ********************************* Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g August 13, 2019 7:00 p.m. Page |2 At 7:40pm, a motion was made by J. Boolman to move out of Executive Session. Seconded by T. Philpot. All present voted yea. Motion passed. Mayor Baumle and Village Council returned from executive session. A motion was made by B. Millard to approve Karen Deao to become the new Tax Administrator as of August 19, 2019. Seconded by J. Boolman. All present voted yea. Motion passed. A motion was made by B. Millard to approve the re-hire of Angela Lear as the new Utility Clerk at $17 per hour as of August 19, 2019. Seconded by J. Boolman. All present voted yea. Motion passed. A motion was made by B. Vencill to amend the Police Chief salary range to $50,000-$70,000. Seconded by B. Millard. All present voted yea. Motion passed. Utility Committee: The committee has provided a part-time Wastewater Operator job description. The position will remain part-time temporarily for six months. At that time, a decision will be made to change it to full time. This will save the Village in overtime expenses. Bill presented a request from Eldorado to provide emergent electrical service as they do not have a truck at this time. Bill will provide more information as soon as he reviews the request for proposal. ACIC has asked the Village to consider a ten percent allowance on Sutton’s electric bill. The Village has legislation to allow this but it must be approved by council. Ten percent for one year would be approximately $11,400. B. Millard made a motion to provide a ten percent allowance on Sutton’s electric bill for one year with the stipulation that Sutton’s maintains current staffing. T. Philpot seconded. All present voted yea. Motion passed. The next Utility meeting is scheduled for September 4, 2019, 5:00pm. A motion was made by J. Boolman to approve the hiring Mark Sheley as the new part-time Wastewater Operator at $18 per hour. Seconded by B. Vencill. All present voted yea. Motion passed. Planning Committee: J. Boolman attended the last Old City Building Group meeting. The group is planning to tour other remodeled opera houses in the area (Cedarville, Jamestown, and Clifton Mills) on September 21, 2019. The group’s next meeting is scheduled for September 9, 2019 at 7:00pm to discuss 501C possibilities. The next Planning meeting is scheduled for September 11, 2019, 4:30pm. Personnel Committee: Nothing at this time. Finance Committee: Nothing at this time. Safety Committee: Nothing at this time. The next Planning meeting is scheduled for August 21, 2019, 4:30pm. Old Business: None at this time Unfinished Business: Ordinance 2019-29 – An ordinance providing for an increase in salary for certain elected officials of the Village of Arcanum, Ohio. A motion was made by J. Boolman to adopt Ordinance 2019-29. B. Vencill seconded. E. VanHoose – yes; J. Boolman – yes; B Millard – no; B. Vencill – yes; R. Genovesi – yes; T. Philpot – yes; Motion passed. Resolution 2019-22 – A resolution authorizing the Village Administrator to solicit for bid to contract for residential and commercial refuse/recycling pickup within the Village of Arcanum. Exhibit A and B. This is the 2nd Reading. Resolution 2019-24 – A resolution authorizing the Mayor to enter into an agreement with Arcanum- Butler School District to provide security personnel services. This is the 2nd Reading. There was discussion regarding possible changes to the contract. New Business: Ordinance 2019-32 – An ordinance providing for an amendment to the 2019 appropriations for current expenses and other expenditures of the Village of Arcanum, Darke County, Ohio and declaring an emergency (General Fund, Street Fund, Fire Fund, Arc Comm Pool Fund and Village Admin-Police Dept Proj Fund). A motion was made by B. Millard to waive the three-reading rule for Ordinance 2019- 32. R. Genovesi seconded. All present voted yea. Motion passed. A motion was made by B. Millard Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g August 13, 2019 7:00 p.m. Page |3 to adopt Ordinance 2019-32. R. Genovesi seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Ordinance 2019-32. R. Genovesi seconded. All present voted yea. Motion passed. Ordinance 2019-33 – An ordinance providing for adoption of a new job description for the Village Part-time Wastewater operator. A motion was made by B. Millard to waive the three-reading rule for Ordinance 2019-33. J. Boolman seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Ordinance 2019-33. J. Boolman seconded. All present voted yea. Motion passed. Resolution 2019-21 – A resolution authorizing certification to the county auditor for nuisance abatement fees and declaring an emergency. A motion was made by B. Millard to waive the three- reading rule for Resolution 2019-21. E. VanHoose seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Resolution 2019-21. E. VanHoose seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Resolution 2019-21. E. VanHoose seconded. All present voted yea. Motion passed. Approval of Properly Appropriated and Funded Expenditures: Mayor Baumle presented the register of the vouchers received for August 12, 2019 and asked if there were any questions. A motion was made by J. Boolman to approve the voucher register through August 12, 2019. B. Vencill seconded. All present voted yea. Motion passed. Announcements: The Police Chief candidate has accepted, tentatively, pending the background and reference check. The option agreement for the Industrial park has been extended for an additional two years. The new Admin/Police Dept building project is moving forward with the foundation and tornado shelter. Adjournment: J. Boolman made a motion to adjourn. B. Vencill seconded. Meeting adjourned.