City Council

Village of Arcanum Council Meeting September 10, 2019 7:00 p.m. Call to Order: Mayor Baumle opened the meeting with the Pledge of Allegiance along with all present members of council. Roll Call: Council Members Jerry Boolman, R. Genovesi, Bonnie Millard, Tim Philpot, Eric Van Hoose and Blaine Vencil answered to roll call. Also present were Nicole Pohlman, Bill Kessler, Toni Stanley, Micah Barga, Bruce Shank, Erin Ballinger, Amber Setser, Jake Banks, Shane Hall, Missie Shilt, Ruth Collins and Beth Royn DeLong Minutes – Corrections and Approvals: Mayor Baumle asked for approval of the minutes of August 27, 2019. A motion was made by B. Millard to approve the minutes from August 27, 2019. J. Boolman seconded. All others present voted yea. Motion passed. Mayor Baumle asked for approval of the minutes of August 28, 2019. A motion was made by B. Millard to approve the minutes from August 28, 2019. J. Boolman seconded. All others present voted yea. Motion passed. Amendments to Agenda: Mayor Baumle asked for amendments to the agenda. An executive session regarding Personnel was added prior to the Personnel Committee report. Approval of Properly Appropriated and Funded Expenditures: Mayor Baumle presented the register of the vouchers received for September 10, 2019 and asked if there were any questions. A motion was made by B. Millard to approve the voucher register through September 10, 2019. E. Van Hoose seconded. All present voted yea. Motion passed. Comments from the Public: Mayor Baumle asked for comments from the public. M. Barga asked why the pool maintenance wasn’t scheduled to be done earlier which delayed the opening of the pool this year and reported the tennis courts were in need of repair. VA Kessler stated the delay was due to weather and a vendor backing out of doing repairs. He, also, stated the Village was looking at some grant money to use for tennis court repair. Councilman T. Philpot stated the Service & Leisure Committee will be discussing the future pool maintenance at the next meeting on September 16, 2019 at 5:00pm. S. Hall asked why information wasn’t passed on to residents in a timely manner regarding the North Street Project. VA Kessler stated the project began much sooner than was expected and the Code Red system was being used to pass along project information and updates. The project completion date is late next year, but contractors believe it may be done much sooner. If residents haven’t signed up, he urged them to sign up to get notifications. Administrative Reports: Mayor: Chief Marcus Ballinger and his wife, Erin, were introduced. Chief Ballinger was sworn in and asked to say a few words. He spoke about the future of the police department and the department’s mission statement. The new mission statement is: “We will provide this community with a well-trained police department that will exhibit professional at all times. We will continually to seek interaction and involvement with our citizens to ensure that we provide them with the safety and security they deserve for the quality of life they desire.” Village Solicitor: Nothing at this time. Village Administrator: The North Street Project is underway. The contractor decided to take the road out prior to tree removal. The Code Red system is being used to update residents. VA Kessler will send out a time-line letter to residents affected by this project. VA Kessler is looking at software that would be useful in identifying, documentation, notification, and resolution zoning violations. The estimated cost is $4,500 start up and $2,500 annual maintenance. The Service and Leisure Committee will discuss and update council. The WWTP project is wrapping up and the “punch list” is being addressed. Fiscal Officer: The fund reports will have a correction relating to the CD proceeds postings. Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g September 10, 2019 7:00 p.m. Page |2 Committee Reports: Safety Committee: Discussion regarding school special functions. Chief Ballinger is writing policies and procedures related and will present to the committee for review. He is, also, pursuing grants to purchase equipment for the police department. The old police cruiser was listed on govdeals.com and sold. Sergeant Zellers was given a commendation recognizing his hard work during the last several months. The next Safety Committee meeting is scheduled for September 23, 2019 at 5:00pm. Utility Committee: Receiving quotes for underground boring work. Easy Pay via I-Cloud will go live November 4, 2019. This will replace nCourt. The fee will be $3.00 and allow residents to view actual bill and use credit cards to pay their bill. The committee is looking at upgrading to meters to switch to an AMI system. The last day to order parts for the old meters is in 2021. The committee is also reviewing the need for a screen at the WWTP to protect against extreme weather conditions. Finance Committee: The next Finance meeting is scheduled for September 17, 2019, 4:30pm. work on the 2020 Budget. B. Millard asked for a motion to use 70 percent of three CDs that mature(d) in July 2019, September 2019 and January 2020 and reinvest the remaining 30 percent. A motion was made by J. Boolman to use the 70 percent of the three CDs mentioned for the new admin/police department building project and reinvest the remaining 30 percent. E. Van Hoose seconded. All others present voted yea. Motion passed. Service & Leisure Committee: The next Service & Leisure meeting is scheduled for September 16, 2019 at 5:00pm. J. Boolman made a motion to move in to Executive session for personnel discussion. T. Philpot seconded. All present voted yea. Motion passed. Council went into executive session at 7:34pm. ********************************* Executive Session ********************************* At 7:43pm, a motion was made by J. Boolman to move out of Executive Session. Seconded by T. Philpot. All present voted yea. Motion passed. Mayor Baumle and Village Council returned from executive session. Personnel Committee: B. Millard made a motion to raise VA Bill Kessler’s salary to $62,000. J. Boolman seconded. All present voted yea. Motion passed. Personnel Committee: Nothing at this time. Planning Committee: The next Planning meeting is scheduled for September 11, 2019, 4:30pm. Old Business: None at this time. Unfinished Business: None at this time. New Business: Ordinance 2019-35 – An Ordinance Providing For An Amendment To The 2019 Appropriations For Current Expenses And Other Expenditures Of The Village Of Arcanum, Darke County, Ohio And Declaring An Emergency (General Fund). A motion was made by B. Millard to waive the three-reading rule for Ordinance 2019-35. E. Van Hoose seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Ordinance 2019-35. E. Van Hoose seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Ordinance 2019-35. E. Van Hoose seconded. All present voted yea. Motion passed. Ordinance 2019-36 – An Ordinance Establishing A Fee for Tax Assessments Imposed By The Village Of Arcanum, Ohio. This is the 1st Reading. There was discussion on the different types of assessments and the actual amount costing the Village. Ordinance 2019-37 – An Ordinance Providing For An Amendment To The 2019 Appropriations For Current Expenses And Other Expenditures Of The Village Of Arcanum, Darke County, Ohio And Declaring An Emergency (General Fund and Village Admin-Police Dept Proj Fund). A motion was Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g September 10, 2019 7:00 p.m. Page |3 made by B. Millard to waive the three-reading rule for Ordinance 2019-37. B. Vencill seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Ordinance 2019-37. B. Vencill seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Ordinance 2019-37. B. Vencill seconded. All present voted yea. Motion passed. Ordinance 2019-38 – An Ordinance Providing For A One Time Credit To Certain Village Residents For Lead Testing Performed By The Village. This is the 1st Reading. Ordinance 2019-39 – An Ordinance Providing For An Amendment To The 2019 Appropriations For Current Expenses And Other Expenditures Of The Village Of Arcanum, Darke County, Ohio And Declaring An Emergency (General Fund and Water Meter Surcharge Fund). A motion to amend Ordinance 2019-39 to read four of four installments. J. Boolman seconded. All present voted yea. Motion passed. A motion was made by B. Millard to waive the three-reading rule for Ordinance 2019- 39. R. Genovesi seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Ordinance 2019-39. R. Genovesi seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Ordinance 2019-39. R. Genovesi seconded. All present voted yea. Motion passed. Resolution 2019-26 – A Resolution Accepting The Amounts and Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor. A motion was made by B. Millard to waive the three-reading rule for Resolution 2019-26. E. Van Hoose seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Resolution 2019-26. E. Van Hoose seconded. All present voted yea. Motion passed. B. Millard made a motion to accept the 4.50% share of the local government fund for the year 2020 as allocated by the Darke County Budget Commission. J. Boolman seconded. All present voted yea. Motion passed. Resolution 2019-27 – A Resolution Authorizing Certification To The County Auditor For The Collection Of Delinquent Utility Bills And Declaring An Emergency. Exhibit A. A motion was made by E. Van Hoose to waive the three-reading rule for Resolution 2019-27. B. Millard seconded. All present voted yea. Motion passed. A motion was made by E. Van Hoose to adopt Resolution 2019-27. B. Millard seconded. All present voted yea. Motion passed. A motion was made by E. Van Hoose to declare an emergency on Resolution 2019-27. B. Millard seconded. All present voted yea. Motion passed. Resolution 2019-28 – A Resolution Authorizing Certification To The County Auditor For Nuisance Abatement Fees And Declaring An Emergency. Exhibit A. A motion was made by E. Van Hoose to waive the three-reading rule for Resolution 2019-28. B. Vencill seconded. All present voted yea. Motion passed. A motion was made by E. Van Hoose to adopt Resolution 2019-28. B. Vencill seconded. All present voted yea. Motion passed. A motion was made by E. Van Hoose to declare an emergency on Resolution 2019-28. B. Vencill seconded. All present voted yea. Motion passed. Resolution 2019-29 – A Resolution Authorizing The October 1, 2018 To September 1, 2019 Utility Write-Off Accounts And Declaring An Emergency. Exhibit A. A motion was made by B. Millard to waive the three-reading rule for Resolution 2019-29. J. Boolman seconded. All present voted yea. Motion passed. A motion was made by B. Millard to adopt Resolution 2019-29. J. Boolman seconded. All present voted yea. Motion passed. A motion was made by B. Millard to declare an emergency on Resolution 2019-29. J. Boolman seconded. All present voted yea. Motion passed. Announcements: None at this time. Adjournment: J. Boolman made a motion to adjourn. T. Philpot seconded. Meeting adjourned.