City Council

Village of Arcanum Council Meeting June 9, 2020 7:00 p.m. Call to Order Mayor Bonnie Millard opened the meeting with the Pledge of Allegiance along with all present members of council. Roll Call Council Members present include Council President Pro Tem Jerry Boolman, Rick Genovesi, Tim Philpot and Jacob Banks. Also present were Solicitor Nicole Pohlman, Village Administrator Bill Kessler, Fiscal Officer Toni Stanley, Police Chief Marcus Ballinger, Tammy Bruner and Taylor Somers. Zoom attendees included Shane Hall, Bruce Shank, Amber Johnson, Missie Shilt and Susan Laux. Meeting Minutes – Corrections and Approvals Mayor Millard asked for the approval of the meeting minutes from May 26, 2020. Council President Boolman moved to approve meeting minutes from May 26, 2020. Council Member Philpot seconded. All present council members voted yea. Motion passed. Amendments to Agenda Mayor Millard asked for an executive session to discuss personnel after new business. Mayor Millard announced the appointment of two new council members. Mayor Millard performed the swearing in of Tamala Bruner and Taylor Somers for terms commencing June 9, 2020 and expiring December 31, 2021. Comments from the Public: There were no comments. Administrative Reports: Mayor:  Council members received a letter from the Auditor giving thanks and appreciation for responses to Covid-19.  A meeting is scheduled regarding the Industrial Park project. More info is forthcoming.  HB 163 – Penalization for municipalities charging non-residents premiums for utilities greater than 25% (water, sewer, electric). The Village is compliant, but will monitor the situation.  Building cleaning quotes were presented. Three quotes were received in the amounts of $160, $600 and $25.50/hour ($280 per month). Discussion was held and a decision will be made at a later time.  The Auditor submitted information about a bill which may be passed and Solicitor Pohlman drafted a resolution for proposed legislation to help with Covid-19 costs. Solicitor: Nothing at this time. Village Administrator: The yard signs for grass cutting notices have been effective. Fiscal Officer: Fiscal Officer Stanley asked for a motion to accept Properly Appropriated and Funded Expenditures (check registers). Council Member Philpot moved to accept the properly appropriated and funded expenditures. Council President Boolman seconded. All present council members voted yea. Motion passed. Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g June 9, 2020 7:00 p.m. Page |2 Fiscal Officer Stanley asked for a motion to accept the Reconciliation and Final Fund Report. Council President Boolman moved to accept the Reconciliation and Final Fund Reports. Council Member Banks seconded. All present council members voted yea. Motion passed. Committee Reports Safety: Chairperson Genovesi had nothing to report, but the committee wished to thank Police Chief Ballinger for the reports submitted.  Chief Ballinger - Cruiser cameras will be installed on June 29 & 30, 2020 and he is in the last phase of hiring a new applicant.  The next safety committee meeting is scheduled June 17, 2020 at 5:00pm. Utility Committee: Chairperson Philpot had nothing to report.  VA Kessler reported there is a leak that cannot be found, so a leak detection agency will come to identify the origin of the leak.  The water tower was filled and in doing so, a base well broke. It had to be emptied and a new coating will be added and then refilled.  VA Kessler will look into a grant opportunity to replace the water tower. Finance & Audit: Chairperson Boolman reported that they met on May 27. Work on the 2021 budget will begin soon. Financial updates on North Street and the Municipal building were received. Meeting minutes attached. Service and Leisure:  Chairperson Banks reported that the Health Department approved the pool opening plan with a modification. VA Kessler advised the pool repairs have been moving slower than anticipated.  The ballpark is available and will close at dusk like the other village parks. VA Kessler opens the restrooms, keeps cleaning supplies available and cleans/closes restrooms every day at dusk. Ballpark and Tennis operating guidelines from the Governor are posted.  Sidewalk Project - violation letters will be sent to property owners who have not completed sidewalk repairs from last year.  Playground reopening – the Governor included outdoor playgrounds in the “entertainment” sector and not the outdoor sector. Mandates require hourly cleaning under the Entertainment sector. Park restrooms will remain closed until further guidance is received. Closure signs are still in place at the playground. State requirements are posted at each shelter.  Northwest Drainage Project: Advertisements will be in local newspapers on June 19 & 26, 2020. Bidding will open on July 8, 2020 at 1:30pm and recommendations will be made on July 14, 2020. Chairperson Banks asked for a motion to proceed with the bidding process for the Northwest Storm Sewer Drainage Project. Council Member Philpot moved to proceed with bidding. Council member Genovesi seconded. All present council members voted yea. Motion passed. Personnel: Nothing at this time. Planning: A meeting was held on 6/4/2020 to discuss the former city building with the Township. The Village owns 2/3 and the township owns 1/3 of the building. Moving forward, utilities will remain on, nothing else will be removed except for the old books belonging to the Village. The Village will not spend funds for any Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g June 9, 2020 7:00 p.m. Page |3 remediation or repairs in the old building moving forward. Until a plan from the Preservation Society that suits both parties is received and approved, there will be no changes in current ownership.  Discussion was held about the historical books needing to be transferred to the new building. Mayor Millard advised that warm Dawn dish soap may be used to clean the mold off of the books, they may be stored in clear plastic containers and moved into the attic of the new Municipal building. Only the books with visible mold need on the covers need to be cleaned page by page.  Council Member Philpot advised that server upgrades should be looked into. The cost is approximately $45,000. VA Kessler advised that a lease option would be advisable in order to upgrade servers regularly. Doss is quoting and the village will include the cost within the maintenance budget.  Chairperson Boolman advised that the committee is continuing to research nuisance ordinances to combine into a cohesive and enforceable plan.  The next planning committee meeting is scheduled June 24, 2020 at 4:30pm. New Business: Ordinance 2020-14 - An Ordinance Establishing A Capital Assets Policy For The Village Of Arcanum, Ohio And Directing And Authorizing The Fiscal Officer To Maintain Said Policy. Exhibit A. 1ST Reading. Council President Boolman moved to waive the three-reading rule of Ordinance 2020-14. Council Member Banks seconded. All present council members voted yea. Motion passed. Council President Boolman moved to adopt Ordinance 2020-14. Council Member Banks seconded. All present council members voted yea. Motion passed. Mayor Millard asked for a motion to move into executive session for the purpose of Personnel. Council President Boolman moved to go into executive session at 7:53pm. Council Member Philpot seconded. All present council members voted yea. Motion passed. Council President Boolman moved to go out of executive session at 8:24pm. Council Member Genovesi seconded. All present council members voted yea. Motion passed. Old Business Announcements Adjournment Council President Boolman moved to adjourn. Council Member Genovesi seconded. All present council members voted yea. Meeting adjourned.