City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO AUGUST 9, 2022 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, August 9, 2022 at 5:00 p.m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Mayor Pro Tem Jeff Youtsey Jarrod Moreau Wade Nelson George Mullen Ignacio Mariscal Also present were: Summer Valverde, City Clerk/Treasurer Cas Tabor, City Attorney The following were absent: Dickie Townley (joined meeting at 5:03 p.m.) Sam Hagelstein Raul Rodriguez It was determined that a quorum was present. The invocation was given by Councilor Mullen and all joining in the Pledge of Allegiance. New Requests for City Facilities: None City Departments and Employees None Special Reports None Consent Agenda Councilor Mullens made a motion to approve the consent agenda as written. Second by Councilor Mariscal and upon vote, the motion carried 7-0. CONSENT AGENDA August 9, 2022  Minutes, August 9, 2022 Page 2 1. Approval of Minutes *July 21, 2022 & July 26, 2022 2. Consideration of Bids: 3. Contracts, Leases and Agreements: A. *Approval of the 2022/2023 Outside Request PSA’s 1) Artesia Advocacy/Chaves County CASA 08092022-1 ($25,000) 2) Artesia Paws and Claws PSA Number 08092022-2 ($9,981) 3) Artesia Clean & Beautiful PSA Number 08092022-3 ($42,500) 4) Artesia Main Street PSA Number 08092022-4 a) For Downtown and Community Revitalization services not to exceed ($42,700) b) For Main Street holiday expenses ($19,950) c) For Main Street maintenance expenses ($50,500) d) For Greenway Project expenses ($40,000) 5) Artesia Community Crime and Drug Coalition PSA Number 08092022-5 ($15,000) 6) Artesia Chamber of Commerce PSA Number 08092022-6 ($35,000) 7) Greater Artesia Foundation/dba My Neighborhood PSA Number 08092022-7 ($16,000) B. *Approval of agreement between the City of Artesia and CYFD for the AJJAC grant. C. Consideration and approval of a junior bill appropriations agreement between Aging and Long Term Services and the City of Artesia to expand programs, meals, services, and transportation at the Senior Center. 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay 1. Naomi Madril HR HR Generalist $4278 per month CA35 2. Israel Mariscal Garage Apprentice Mechanic $2271 per month CA18 3. Flavio Chacon Wastewater Assistant $2507 per month CA22 4. Benjamin Metke Solid Waste Equipment Operator $2507 per month CA22 B. Accept the resignation of Lisa Waller, Executive Assistant, Admin Dept effective August 5, 2022. C. Accept the resignation of Blake W Ledbetter, Water Technician, Water Dept effective August 4, 2022. 6. Dates of Hearing: 7. *Travel and Training: A. Police – Permission for one (1) employee to attend the AR-15 Armorer course in Lubbock, TX. B. Police – Permission for one (1) employee to attend the First Line Supervisor-Leadership  Minutes, August 9, 2022 Page 3 Course in Albuquerque, NM. C. Police – Permission for one (1) employee to attend the IR8000 Operator Certification course in Albuquerque, NM. D. Police – Permission for two (2) employees to attend the Shooting Incident Reconstruction course in Greely, CO. 8. Routine Requests for City Facilities: A. EOG Resources – Requests the use of alley way between 4th and 5th streets behind 104 S 4th St between the hours of 8:00 a.m. to 5:00 p.m. Contingent upon proof of insurance 9. Routine Resolutions (to be assigned a number by staff): A. *Consideration and approval of Resolution 1800 – A resolution amending the classification plan to change the job title of Facilities Maintenance Manager to Facilities Maintenance Foreman. 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been published. A. *Consideration and approval of Ordinance 1101 – An amendment to sections 1-6-14 D and 1-6-15 A of the Artesia Municipal Code, affecting the nonexempt employees’ work schedule. City Clerk Summer explained this Ordinance is changing the FLSA for Police Dept work hours from 86 hours to 80 hours, in a 14-day period. This would be correcting the Resolution that was made and should have been an ordinance. Councilor Mullen motion for consideration and approval for Ordinance – 1101 amendment to sections 1-6-14 D and 1-6-15 A of the Artesia Municipal Code. Seconded by Councilor Mariscal and upon rollcall vote, motion passed 6-0. B. *Consideration and approval of Ordinance 1102 – An amendment to Ordinance 524, Animal Shelter Fees City Attorney Cas Tabor spoke on this matter and stated this is going to be done in a matter where the council will not have to run public notices and public hearings on it. So we don’t have to change the whole ordinance. We will have it to where allow the fees but not penalty provisions to where it can be done by resolution in the future. Attorney Tabor gave direction to get the ordinance for council to review, at the next council meeting, to propose it and vote on it on the first meeting in September. Period for Hearing Visitors None  Minutes, August 9, 2022 Page 4 Comments from Public Officials and Contracted Services None Committee Reports: A. Budget and Finance – Councilor Moreau stated they met last week, and all is moving in right direction. B. Personnel – Mayor Pro Tem Youtsey met last week and discussed individual personnel issues. C. Police and Fire – Councilor Nelson stated they have a scheduled meeting next month but would like it sooner. Also getting a meeting set up a combined meeting with Police, Fire and Finance; so, it will be an open meeting with discussing on cleaning up policies, resolutions. D. Planning (Project Management, Code Enforcement, Permits and Inspections) – Mayor stated have not met in a couple of weeks but have been working on Subdivision Regulation’s. Jim McGuire stated that will be going before the Planning Commission next week. E. Recreation – Councilor Rodriguez is out. F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance) – Mayor Pro Tem Youtsesy reported met on the 28th of July, met with Earl Conway of NMBN Ecologist, to get some guidance on putting in a pond out at Jaycee Park. With the information that was gathered, will put something together for council to review and maybe approve. In other business: worked through contested utility bills, discussed filling the FM Technician and heard project status reports. G. Government – City Clerk Summer stated they will be meeting next week. Personnel A. Safety Stats – Jerry Conde reported no reportable workers comp and no reportable vehicle accidents for the month of July 2022. Public Safety Police Department: A. *Stats Police Chief Roberts greeted the Mayor and Council then stated the crime stats reported in the packet have seen a reduction from what was reported. Shelter stats were not reported but have reduce a little. Then stood for questions. Mayor Henry asked about two vehicles that he was shown. Chief Roberts responded he just come in from Portales and he brought one to show. No other questions. Fire Department: A. *Stats  Minutes, August 9, 2022 Page 5 Fire Chief Hope greeted Mayor and Council. Reported July being the first record month, they are continuing to see an increase in calls. He stated he added a few extras to the stats for informational purposes to show tracking of calls and where the locations of calls. And stood for questions. Mayor Pro Tem asked about the cardiac arrest if that number is a percentage of calls. Chief Hope responded with no that is the number of events. Councilor Moreau commented the more we keep track of this maybe we will find a trend in these calls. Chief Hope responded with they have tracked them before in 2004, so the numbers your seeing are standard and it is definitely an increase in numbers. Community Development 1) *Stats Planning & Zoning Director Jim McGuire greeted Mayor and Council and stood for question on the monthly building reports and violation reports. Also stated he finished up the ICIP today and submitted continue explaining about cost of construction and how it’s gone up so he had to make some adjustments on Rec Center and update on quote on City Hall as well. Also gave update on the two grants we are putting in and we are requesting just for the design. Mayor Henry gave recognition for how well he is keeping up with the city being that we have been without a Code Enforcer for a month. Infrastructure A. Stats Infrastructure Director Byron Landfair greeted Mayor and Council stated nothing for tonight and gave a brief update on 20th and Grand, stated they are in water line and expected to be there for a couple of weeks; asphalt and paving have started some concrete, curb, and gutter work to get schedule caught up. Industrial Park Phase III will begin around 22nd of August, then there will be a short period of a suspension due to waiting for parts to come in. Received the request from Navajo PTU for a permanent Wastewater Discharge Permit. Byron stood for questions. Councilor Mariscal asked if there was any way to clear up what is occupied and what is not and if there is a way to find out if it is occupied so maybe we could sell them. Byron stated the records in that area were destroyed in a fire and its basically a hit or miss in that area. To hire someone to survey would cost about 3 or 4 thousand a day. Councilor Mullen commented they do belong to somebody would they even be able to sell them. Byron responded that they have found in the past that a plot is either occupied or partially occupied and he will look into it.. Mayor Henry commented with school starting what how much time are we looking at on 20th and Grand. Byron responded with about 30 to 40 days. City Attorney None City Clerk  Minutes, August 9, 2022 Page 6 A. Consideration and approval of Budget Adjustment Resolution 1801. City Clerk/Treasurer Summer Valverde greeted Mayor and Council and presented consideration and approval of Budget Adjustment Resolution 1801 and referenced the adjustment for the Foreman position in Maintenance Department and to bring the department backup to four positions. Also state there is an adjustment in there for furniture for the new HR Assistant and moving two employees back out to Jaycee Park office. Councilor Moreau motion to approve the Resolution 1801 Budget Adjustment. Second made by Councilor Mullen and by Councilor Mariscal and upon vote, motion passed 6-0. Mayor A. Discussion and direction to staff regarding reopening the splash pad. Mayor stated we have three options to discuss how to go about the splash pad and gave the floor to Byron to discuss them. Byron responded Option 1 – Rehab the splash pad and it will take about 125-175 thousand, Option 2 – Brand new splash pad would be 300K to replace brand new, Option 3 – Kind of Operational would be about 5 to 7 thousand for next season. Councilor Moreau asked if we needed to decide on one of these options immediately. Byron responded with not immediately just need to know what is wanted to either keep it operational or abandon it and remove it from its place. If looking at rehab, then need to know in couple of months to have ready for next season, and if wanting a new one then same would apply. Councilor Moreau commented that if the splash pad gets replaced, input from the community would be best doing something. Byron discuss the operations of having the splash pad operational. B. Discussion and direction to staff regarding the Transamerica Pension Plan and Trust. Mayor discusses giving direction to staff regarding the Transamerica 457b plan. Direction was given for staff to go forward in fixing the plans downfalls in all venues. He also stated that when a plan was put together it should be presented to council for approval New or other business from Councilors Councilor Moreau prayed of the kids that will be starting school this year. Adjournment There being no further business, the meeting was adjourned at 5:57 p.m. August 9, 2022.  Minutes, August 9, 2022 Page 7 ___________________________________ Jonathan Henry, Mayor ATTEST: __________________________________ Summer Valverde - City Clerk/Treasurer