City Council
Regular MeetingArtesia, NM · August 23, 2022
Minutes
MINUTES OF CITY COUNCIL MEETING
ARTESIA, NEW MEXICO
AUGUST 23, 2022
The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City
Hall on Tuesday, August 23, 2022 at 5:00 p.m. in regular session with Mayor Jonathan Henry
presiding, and the following present to wit:
Jeffrey Youtsey Raul Rodriguez
Ignacio Mariscal Sam Hagelstein
George Mullen Richard Townley
Also present:
Summer Valverde, City Clerk/Treasurer
Cass Tabor, City Attorney
Absent:
Wade Nelson
Jarrod Moreau
It was determined that a quorum was present. The invocation was given by Councilor Rodriguez
and all joining in the Pledge of Allegiance.
New Requests for City Facilities:
A. *Artesia Public Schools & Artesia Chamber of Commerce – request permission and approval
for road closure, Richardson Ave. between 10th Street and 13th Street as stated on application and
waiver of fees. Contingent upon proof of insurance.
City Clerk/Treasurer Summer Valverde greeted the Mayor and Council, then presented for
permission and approval for road closure Richardson Ave. Between 10th and 13th, contingent upon
proof of insurance.
Councilor Rodriguez made a motion to approve request contingent upon proof of insurance. The
motion was seconded by Councilor Hagelstein and upon vote, the motion passed. 6-0
City Departments and Employees
None
Special Reports
None
Minutes, August 23, 2022
Page 2
Consent Agenda
HR Director Jerry Conde began with introducing Naomi Madril as the HR Generalist.
Jerry stated that Carolyn Phillips Code Enforcement candidate did not accept the position and it
will still be open.
Councilor Rodriguez made a motion to approve the consent agenda as written. Second by
Councilor Hagelstein and upon vote, the motion carried 6-0.
CONSENT AGENDA
August 23, 2022
1. Approval of Minutes August 9, 2022
2. Consideration of Bids:
A. Consideration and approval of award bid for the Indefinite Quantity Contract for Refused
Trailers to Smart Options LLC, d.b.a. Waste Systems Supply.
3. Contracts, Leases and Agreements:
4. Appointments:
A. Approval of reappointment of Richard Price to serve on the Planning and Zoning Commission
(term to expire August 2024)
B. Approval of reappointment of Paul Alvarez to serve on the Planning and Zoning Commission
(term to expire August 2024)
C. Approval of appointment of Robert Chumbley to serve on the Planning and Zoning
Commission (term to expire August 2024)
5. Personnel Resignations, Hirings, Promotions, and Transfers:
Upon recommendation of the Mayor, subject to successful completion of required pre-
employment testing, permission to:
A. *Hire:
Name Department Position Rate of Pay
1. Jayde Burnell Recreation Recreation Specialist $2900 per month
CA22
2. Cancelled Planning Code Enforcement $3732 per month
CA28
6. Dates of Hearing:
A. Approval to set a public hearing on September 13, 2022 for Case No. 22-07: North Park
North 20’ Alley Vacation of the South 40’ Alley. An alley vacation in the North Park
Subdivision, which is the north 20 feet of the 40-foot alley on the south side of the
subdivision; Location: R-276 N. 13th Street; Legal: North Park Subdivision in Section 32,
Township 16 South, Range 26 East, N.M.P.M., New Mexico; Owners: Fredrick D. Collins,
Cynthia L. Collins, CSE New Mexico, LLC, North Park Association, and City of Artesia
B. Approval to set a public hearing on September 13, 2022 to amend Title 10, Land
Subdivisions, of the City Code of Artesia, New Mexico, Sections 10-3-2, 10-4-2, 10-5-2, 10-6-
2, and 10-7-7. Amendments to the Subdivision Regulations of the City of Artesia, in Sections
Minutes, August 23, 2022
Page 3
10-3-2, Submittal Requirements (Preliminary Plats); 10-4-2, Submittal Requirements (Final
Plats); 10-5-2, Restrictions (Summary Subdivision Plats and Replats); 10-6-2, Public
Improvements Required (Required Public Improvements); and 10-7-7, Utilities (Development
Standards)
7. *Travel and Training:
A. Police – Permission for one (4) employee(s) to attend the 2022 NMPET Conference in
Albuquerque, NM
B. Police – Permission for one (1) employee(s) to attend the General Instructor Update in
Albuquerque, NM
C. Police – Permission for one (1) employee(s) to attend the Police Laser/RADAR Instructor
online
D. Mayor – Permission for one (1) employee(s) to attend the General Instructor Update in
Albuquerque, NM
E. Executive - Permission for two (2) to attend the NMML Annual Conference in Albuquerque,
NM.
F. Finance - Permission for one (1) employee to attend the NM EDGE on-line training courses.
G. Finance - Ratification of permission for one (1) employee to attend the NM EDGE on-line
training courses.
8. Routine Requests for City Facilities:
9. Routine Resolutions (to be assigned a number by staff):
10. Budgeted Items:
11. Quarterly Journal Entries:
12. Non-budgeted Items:
13. *Payment of Bills
Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been
published.
None
Period for Hearing Visitors
Rolando Chavarria greeted the mayor and council. He began with thanking the council for
representing our community. He expressed his concern about the policy that is being
implemented at the Aquatic Center. Which is that kids under a certain height, 4 ft, would need to
wear a life jacket. He expresses how it takes away the individual’s ability to swim and hinders
the individuals to improve their swimming skills because they are having to rely on the life
jacket. He explained about an incident that happened with his child where he was asked to
remove his child from the pool to be measured and to put on a life jacket and his son no longer
wanted to get back in the pool thinking he was in trouble for something. He expressed that as a
parent forcing his child to wear a life jacket would be more harmful than helpful. He also stated
that a swim test be given to those that are capable of swimming and the best thing any individual
can do to be safe is to learn to swim. He thanked the council for his time to speak to them.
Minutes, August 23, 2022
Page 4
Julie Horner greeted and began with a brief introduction of herself explaining how she has been
teaching swimming lesson for the last four summers. She expressed her concerns on the life
jacket policy at the Aquatic Center needing to be addressed. She stated they have many kids
going from swim lesson to private lesson, then going out to the Aquatic Center and having to put
on life jackets. She feels that height should not be an issue. She would like for the council to look
into the rule or policy that is being implemented at the Aquatic Center. Maybe look at the
training the lifeguards are doing. She would also like the council to look at maybe having kids do
a swim test. She expressed a little more and thanked the council for their time to hear her out.
Morgan Fox greeted mayor and council. She explains how she too is here to speak of the life
jacket rule/policy being implemented at the Aquatic Center. She began with how she is a mother
of a short child and will not reach growth until about 7 or 8 years of age but has been swimming
for the last three years. She feels that it is not acceptable to wear a life jacket while outside of the
pool while she is walking with him from one end to another or to just the bathroom. Drowning is
the number one cause of death for kids under the age of four she explained and understands why
it is implemented but doesn’t feel that it should be for all the kids. She explains on how there
should be a swim test and a more robust swim lesson program. She stated that the swim lessons
given at the center are fair to medium. She says she has some ideas and if council would like to
meet to hear her ideas she would do so. She asked that if the council would look into this and
maybe adjust and modify by next summer. She thanked the council for her time.
Former Mayor Ray Miller greeted council. He stated he would like to give some public input on
the splash pad. He began by reminding councilors who were there in the past about the
discussions the previous council had on the cost of fixing and maintaining the splash pad and
questioned whether that cost was worth spending taxpayer dollars for the amount of use the
splash pad actually gets. He also pointed out that the number of people using the splash pad
dropped considerably after the opening of the aquatic center. He suggested it may be a much
cheaper solution for the City to hand out passes for some families who can’t afford to use the
aquatic center. He concluded with a suggestion that the City find an alternative use for the area
that would be a one time expense vs. the constant upkeep of the pad.
Comments from Public Officials and Contracted Services
None
Committee Reports:
A. Budget and Finance – City Clerk/Treasurer Summer Valverde reported there will be
a meeting on Thursday with a possible quorum and discussion will be over
building a Fire Station III.
B. Personnel – None.
C. Police and Fire – Councilor Townley reported they discussed several items one
being the contingent of Fire Station, and discussed policy change that Chief is
working on.
D. Planning (Project Management, Code Enforcement, Permits and Inspections) – Councilor
Rodriguez reported two items that were not on agenda one being the repeal of the
Minutes, August 23, 2022
Page 5
advertising matter of the city code and that was not found favorable at this time and
second it was discussed to review and consider replacing some of the Stone Gate
Subdivision on phases 3 & 4 and it was found not in favor at this point.
E. Recreation – Councilor Rodriguez reported meeting went well yesterday, a quorum
was present and were able to review statistics of all city programs, discussed
aquatic center, splash pad, end of season programs, girls softball, men & women
softball, boys league baseball and fall ball. Councilor Rodriguez stated this
meeting was overdue and next meeting will be in October.
F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility
Maintenance) – Mayor Pro Tem Youtsey stated nothing to report at this time. There
is a meeting set for next week.
G. Government – Mayor Pro Tem Youtsey stated they met last Thursday. They spoke with
Carol from the Senior Center discussed how she may want to use the grant she received
from the State legislature and also met with Museum Supervisor Michael Rebman in
which he had a list of items he wanted to discuss with us and there may be some
recommendation coming to council.
Personnel
None
Public Safety
Police Department:
Chief Roberts had nothing to report at this time. He pointed out the recognition of citizens on
Facebook and stated there may be further recognition for an incident and involvement on a case.
He also states they are trying to improve the outreach and recognition of the citizens that help out
in our community.
Fire Department:
Fire Chief Hope greeted the mayor and council. Stated he has nothing on agenda and nothing
new to update. Stood for questions.
Councilor Hagelstein asked if today was a record for EMS calls. Chief Hope responded he had
not looked at totals for today, but it was a busy day.
Councilor Townley asked if they do any fast water rescue training. Chief Hope stated they do but
have not had any training this year, but they try to certify at least two a year.
Community Development
Community Development Director Jim McGuire greeted mayor and council and stated he had
nothing on the agenda but informed the council about the two grants for Recreation one for
Jaycee Park concessions/restrooms and the other for design of a new Community Center were
submitted today and should know something by the end of the month.
Infrastructure
Minutes, August 23, 2022
Page 6
A. *Consideration and approval for amendment to the Greater Artesia Foundation MOU
and PSA with the City of Champions
Infrastructure Director Byron Landfair greeted the mayor and council. He spoke of the purchase
agreement with the City of Champions and Greater Artesia Foundation to help provide
maintenance and monitoring of the soccer complex at Jaycee Park. He discussed how he would
also like to have the opportunity to put in a dog park. He then stood for questions.
Attorney Cass Tabor commented on the PSA if that was $100k. City Clerk Summer Valverde
stated the incorrect paper was published.
Byron requested for a motion to change the $100K to $20k with mayor in agreement. Councilor
Mullens made the motion to change the $100K to $20K. The motion was seconded by Councilor
Hagelstein and upon vote, the motion passed. 6-0
Byron commented on the storm systems that came through but went around, Artesia got lucky.
Mayor Henry gave his appreciation to the department.
City Attorney
None
City Clerk
A. Update on Artesia Clean & Beautiful with Linda Stevens – Director of Artesia Clean &
Beautiful.
City Clerk Summer Valverde greeted mayor and council. She introduced the Director of Artesia Clean &
Beautiful, Linda Stevens who came in to give an update on the program.
Artesia Clean & Beautiful Director Linda Stevens greeted the mayor and council. She began with an
introduction of the program which began in 1994 with an executive director and board. We are certified
affiliate with Keep America Beautiful (KAB) and New Mexico Clean & Beautiful (NMC&B). Funding for the
program comes from a grant submitted each spring to NMC&B which may not cover all the events
executed. The grant funding comes from $.50 of each license plate and there are about 50 applicants
applying for this grant. This grant can only be used for program expenses, it can’t be used for salaries,
food, office supplies, rent, etc. KAB holds a conference and attendance is highly encouraged and is paid
for thru the NMC&B and is for continuing education and other affiliates. AC&B also hosts Eddy County
Recycle Art Show (for 16 years), Golf Scramble (only fundraiser), Adopt a tree in April (for 20 years) first
Monday of the month and is part of beautification through KAB. The Great American Clean Up is held in
May and we provide trash bags, vest, gloves, etc. for participants. We have the youth employment
program 14 years to 25-year-old which begins the first part of May for the months of June and July. Linda
stated she has had 125 kids work for her since she has been Director, but she can only hire 5 at a time
because of funding. This year was a good summer. Had alley clean up, traveling dumpsters, this is
partnered with Holly Frontier, had them at 4 locations set by two weeks at a time each location. Boy
Scouts and Basketball Boys also helped with clean up. E-Waste has been going on for 15 years, they
have collected 215.23 tons of electronic waste throughout the 15 years and everything is recycled in
Tulsa, OK. They also have CARC Document destruction coming up. September is Toss No Mass, Eddy
County Clean National Public Lands Day September 17-24, 2022, will have a challenge between
Carlsbad and Artesia. Information will be on radio. Roll-offs will be placed all around. Polly Carts in all
schools since 2013. She also informed the council that she supervised the people the courts send that
Minutes, August 23, 2022
Page 7
need to do community service as well as students from the Chase Foundation. Linda then stood for
question, none.
B. *Ratification of Grant Agreement of State of New Mexico Tourism Department and the City of
Artesia for Artesia Clean & Beautiful Grant Program.
Councilor Rodriguez made a motion. The motion was seconded by Councilor Mullens, and upon
vote, motion was passed. 6-0
Mayor
Mayor Henry spoke of the tour of the distillery, and said he was glad he went to see how they
process it all. He encourages everyone to go visit the distillery to get to know how they produce
and process and how it gets to Artesia. Also stated there were quite a few people that showed up
such as a State Senator, Representative, Chief, Sheriff, Mayors, and other people. Also stated he
met with BLM and was a good meeting.
New or other business from Councilors
Councilor Townley thanked the public for coming out tonight.
Councilor Mullens thanked City Attorney for watching over us.
Councilor Mariscal stated he was thankful for the all the rain, and with rain comes pulling weeds.
Councilor Rodriguez thanked the public for their input and participation.
Adjournment
There being no further business, the meeting was adjourned at 6:01 p.m. August 23, 2022.
___________________________________
Jonathan Henry, Mayor
ATTEST:
__________________________________
Summer Valverde - City Clerk/Treasurer
Agenda
THE CITY OF ARTESIA NEW MEXICO
511 W. Texas Avenue (575) 746-3593 Mayor
PO Box 1310 (575) 746-2122 City Clerk
Artesia, NM 88211-1310 (575) 746-3886 Fax
AGENDA
CITY COUNCIL MEETING
August 23, 2022
5:00 p.m.
1. Determination as to whether quorum present
2. Invocation and pledge of allegiance
3. New Requests for City Facilities:
A. *Artesia Public Schools & Artesia Chamber of Commerce – request permission and approval
for road closure, Richardson Ave. between 10th Street and 13th Street as stated on application
and waiver of fees. Contingent upon proof of insurance.
4. City Departments and Employees
5. Special Reports
6. Approval of Consent Agenda
7. Public Hearings – including consideration of final passage of any ordinance as to which proper
notice has been published.
8. Period for Hearing Visitors (3-minute time limit)
9. Comments from Public Officials and Contracted Services
10. Committee Reports:
A. Budget and Finance
B. Personnel
C. Police and Fire
D. Planning (Project Management, Code Enforcement, Permits and Inspections)
E. Recreation
F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste,
Facility Maintenance)
G. Government
11. Personnel:
12. Public Safety:
A. Police Department:
B. Fire Department:
13. Community Development:
*Denotes material included in Council Packets or previously received material
City Council Agenda Con’t
August 23, 2022
Page Two
14. Infrastructure:
A. *Consideration and approval for amendment to the Greater Artesia Foundation MOU and
PSA with the City of Champions.
15. City Attorney:
16. City Clerk:
A. Update on Artesia Clean & Beautiful with Linda Stevens – Director of Artesia Clean &
Beautiful.
B. *Ratification of Grant Agreement of State of New Mexico Tourism Department and the City of
Artesia for Artesia Clean & Beautiful Grant Program.
17. Mayor:
18. New or other business from Councilors:
19. Adjournment
CONSENT AGENDA
August 23, 2022
1. Approval of Minutes August 9, 2022
2. Consideration of Bids:
A. Consideration and approval of award bid for the Indefinite Quantity Contract for Refused
Trailers to Smart Options LLC, d.b.a. Waste Systems Supply.
3. Contracts, Leases and Agreements:
4. Appointments:
A. Approval of reappointment of Richard Price to serve on the Planning and Zoning Commission
(term to expire August 2024)
B. Approval of reappointment of Paul Alvarez to serve on the Planning and Zoning Commission
(term to expire August 2024)
C. Approval of appointment of Robert Chumbley to serve on the Planning and Zoning
Commission (term to expire August 2024)
5. Personnel Resignations, Hirings, Promotions, and Transfers:
Upon recommendation of the Mayor, subject to successful completion of required pre-
employment testing, permission to:
A. *Hire:
Name Department Position Rate of Pay
1. Recreation Recreation Specialist $2900 per month
CA22
2. Planning Code Enforcement $3732 per month
CA28
6. Dates of Hearing:
A. Approval to set a public hearing on September 13, 2022 for Case No. 22-07: North Park
North 20’ Alley Vacation of the South 40’ Alley. An alley vacation in the North Park
Subdivision, which is the north 20 feet of the 40-foot alley on the south side of the
subdivision; Location: R-276 N. 13th Street; Legal: North Park Subdivision in Section 32,
Township 16 South, Range 26 East, N.M.P.M., New Mexico; Owners: Fredrick D. Collins,
Cynthia L. Collins, CSE New Mexico, LLC, North Park Association, and City of Artesia
B. Approval to set a public hearing on September 13, 2022 to amend Title 10, Land
Subdivisions, of the City Code of Artesia, New Mexico, Sections 10-3-2, 10-4-2, 10-5-2, 10-6-
2, and 10-7-7. Amendments to the Subdivision Regulations of the City of Artesia, in Sections
10-3-2, Submittal Requirements (Preliminary Plats); 10-4-2, Submittal Requirements (Final
Plats); 10-5-2, Restrictions (Summary Subdivision Plats and Replats); 10-6-2, Public
Improvements Required (Required Public Improvements); and 10-7-7, Utilities (Development
Standards)
7. *Travel and Training:
A. Police – Permission for one (4) employee(s) to attend the 2022 NMPET Conference in
Albuquerque, NM
B. Police – Permission for one (1) employee(s) to attend the General Instructor Update in
Albuquerque, NM
C. Police – Permission for one (1) employee(s) to attend the Police Laser/RADAR Instructor
online
D. Mayor – Permission for one (1) employee(s) to attend the General Instructor Update in
Albuquerque, NM
E. Executive - Permission for two (2) to attend the NMML Annual Conference in Albuquerque,
NM.
F. Finance - Permission for one (1) employee to attend the NM EDGE on-line training courses.
G. Finance - Ratification of permission for one (1) employee to attend the NM EDGE on-line
training courses.
8. Routine Requests for City Facilities:
9. Routine Resolutions (to be assigned a number by staff):
10. Budgeted Items:
11. Quarterly Journal Entries:
12. Non-budgeted Items:
13. *Payment of Bills
MINUTES OF CITY COUNCIL MEETING
ARTESIA, NEW MEXICO
AUGUST 9, 2022
The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City
Hall on Tuesday, August 9, 2022 at 5:00 p.m. in regular session with Mayor Jonathan Henry
presiding, and the following present to wit:
Mayor Pro Tem Jeff Youtsey Jarrod Moreau
Wade Nelson George Mullen
Ignacio Mariscal
Also present were:
Summer Valverde, City Clerk/Treasurer
Cas Tabor, City Attorney
The following were absent:
Dickie Townley (joined meeting at 5:03 p.m.)
Sam Hagelstein
Raul Rodriguez
It was determined that a quorum was present. The invocation was given by Councilor Mullen and
all joining in the Pledge of Allegiance.
New Requests for City Facilities:
None
City Departments and Employees
None
Special Reports
None
Consent Agenda
Councilor Mullens made a motion to approve the consent agenda as written. Second by
Councilor Mariscal and upon vote, the motion carried 7-0.
CONSENT AGENDA
August 9, 2022
Minutes, August 9, 2022
Page 2
1. Approval of Minutes *July 21, 2022 & July 26, 2022
2. Consideration of Bids:
3. Contracts, Leases and Agreements:
A. *Approval of the 2022/2023 Outside Request PSA’s
1) Artesia Advocacy/Chaves County CASA 08092022-1 ($25,000)
2) Artesia Paws and Claws PSA Number 08092022-2 ($9,981)
3) Artesia Clean & Beautiful PSA Number 08092022-3 ($42,500)
4) Artesia Main Street PSA Number 08092022-4
a) For Downtown and Community Revitalization services not to exceed
($42,700)
b) For Main Street holiday expenses ($19,950)
c) For Main Street maintenance expenses ($50,500)
d) For Greenway Project expenses ($40,000)
5) Artesia Community Crime and Drug Coalition PSA Number 08092022-5 ($15,000)
6) Artesia Chamber of Commerce PSA Number 08092022-6 ($35,000)
7) Greater Artesia Foundation/dba My Neighborhood PSA Number 08092022-7
($16,000)
B. *Approval of agreement between the City of Artesia and CYFD for the AJJAC grant.
C. Consideration and approval of a junior bill appropriations agreement between Aging and
Long Term Services and the City of Artesia to expand programs, meals, services, and
transportation at the Senior Center.
4. Appointments:
5. Personnel Resignations, Hirings, Promotions, and Transfers:
Upon recommendation of the Mayor, subject to successful completion of required pre-
employment testing, permission to:
A. *Hire:
Name Department Position Rate of Pay
1. Naomi Madril HR HR Generalist $4278 per month
CA35
2. Israel Mariscal Garage Apprentice Mechanic $2271 per month
CA18
3. Flavio Chacon Wastewater Assistant $2507 per month
CA22
4. Benjamin Metke Solid Waste Equipment Operator $2507 per month
CA22
B. Accept the resignation of Lisa Waller, Executive Assistant, Admin Dept effective August 5,
2022.
C. Accept the resignation of Blake W Ledbetter, Water Technician, Water Dept effective August
4, 2022.
6. Dates of Hearing:
7. *Travel and Training:
A. Police – Permission for one (1) employee to attend the AR-15 Armorer course in Lubbock,
TX.
B. Police – Permission for one (1) employee to attend the First Line Supervisor-Leadership
Minutes, August 9, 2022
Page 3
Course in Albuquerque, NM.
C. Police – Permission for one (1) employee to attend the IR8000 Operator Certification course
in Albuquerque, NM.
D. Police – Permission for two (2) employees to attend the Shooting Incident Reconstruction
course in Greely, CO.
8. Routine Requests for City Facilities:
A. EOG Resources – Requests the use of alley way between 4th and 5th streets behind 104 S
4th St between the hours of 8:00 a.m. to 5:00 p.m. Contingent upon proof of insurance
9. Routine Resolutions (to be assigned a number by staff):
A. *Consideration and approval of Resolution 1800 – A resolution amending the classification
plan to change the job title of Facilities Maintenance Manager to Facilities Maintenance
Foreman.
10. Budgeted Items:
11. Quarterly Journal Entries:
12. Non-budgeted Items:
13. *Payment of Bills
Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been
published.
A. *Consideration and approval of Ordinance 1101 – An amendment to sections 1-6-14
D and 1-6-15 A of the Artesia Municipal Code, affecting the nonexempt employees’
work schedule.
City Clerk Summer explained this Ordinance is changing the FLSA for Police Dept work hours
from 86 hours to 80 hours, in a 14-day period. This would be correcting the Resolution that was
made and should have been an ordinance.
Councilor Mullen motion for consideration and approval for Ordinance – 1101 amendment to
sections 1-6-14 D and 1-6-15 A of the Artesia Municipal Code. Seconded by Councilor Mariscal
and upon rollcall vote, motion passed 6-0.
B. *Consideration and approval of Ordinance 1102 – An amendment to Ordinance 524,
Animal Shelter Fees
City Attorney Cas Tabor spoke on this matter and stated this is going to be done in a matter
where the council will not have to run public notices and public hearings on it. So we don’t have
to change the whole ordinance. We will have it to where allow the fees but not penalty
provisions to where it can be done by resolution in the future.
Attorney Tabor gave direction to get the ordinance for council to review, at the next council
meeting, to propose it and vote on it on the first meeting in September.
Period for Hearing Visitors
None
Minutes, August 9, 2022
Page 4
Comments from Public Officials and Contracted Services
None
Committee Reports:
A. Budget and Finance – Councilor Moreau stated they met last week, and all is
moving in right direction.
B. Personnel – Mayor Pro Tem Youtsey met last week and discussed individual
personnel issues.
C. Police and Fire – Councilor Nelson stated they have a scheduled meeting next
month but would like it sooner. Also getting a meeting set up a combined meeting
with Police, Fire and Finance; so, it will be an open meeting with discussing on
cleaning up policies, resolutions.
D. Planning (Project Management, Code Enforcement, Permits and Inspections) – Mayor stated
have not met in a couple of weeks but have been working on Subdivision
Regulation’s. Jim McGuire stated that will be going before the Planning
Commission next week.
E. Recreation – Councilor Rodriguez is out.
F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid
Waste, Facility Maintenance) – Mayor Pro Tem Youtsesy reported met on the 28th
of July, met with Earl Conway of NMBN Ecologist, to get some guidance on
putting in a pond out at Jaycee Park. With the information that was gathered, will
put something together for council to review and maybe approve. In other
business: worked through contested utility bills, discussed filling the FM
Technician and heard project status reports.
G. Government – City Clerk Summer stated they will be meeting next week.
Personnel
A. Safety Stats – Jerry Conde reported no reportable workers comp and no reportable
vehicle accidents for the month of July 2022.
Public Safety
Police Department:
A. *Stats
Police Chief Roberts greeted the Mayor and Council then stated the crime stats reported in the
packet have seen a reduction from what was reported. Shelter stats were not reported but have
reduce a little. Then stood for questions.
Mayor Henry asked about two vehicles that he was shown. Chief Roberts responded he just
come in from Portales and he brought one to show. No other questions.
Fire Department:
A. *Stats
Minutes, August 9, 2022
Page 5
Fire Chief Hope greeted Mayor and Council. Reported July being the first record month, they are
continuing to see an increase in calls. He stated he added a few extras to the stats for
informational purposes to show tracking of calls and where the locations of calls. And stood for
questions.
Mayor Pro Tem asked about the cardiac arrest if that number is a percentage of calls. Chief Hope
responded with no that is the number of events. Councilor Moreau commented the more we keep
track of this maybe we will find a trend in these calls. Chief Hope responded with they have
tracked them before in 2004, so the numbers your seeing are standard and it is definitely an
increase in numbers.
Community Development
1) *Stats
Planning & Zoning Director Jim McGuire greeted Mayor and Council and stood for question on
the monthly building reports and violation reports. Also stated he finished up the ICIP today and
submitted continue explaining about cost of construction and how it’s gone up so he had to make
some adjustments on Rec Center and update on quote on City Hall as well. Also gave update on
the two grants we are putting in and we are requesting just for the design.
Mayor Henry gave recognition for how well he is keeping up with the city being that we have
been without a Code Enforcer for a month.
Infrastructure
A. Stats
Infrastructure Director Byron Landfair greeted Mayor and Council stated nothing for tonight and
gave a brief update on 20th and Grand, stated they are in water line and expected to be there for a
couple of weeks; asphalt and paving have started some concrete, curb, and gutter work to get
schedule caught up. Industrial Park Phase III will begin around 22nd of August, then there will be
a short period of a suspension due to waiting for parts to come in. Received the request from
Navajo PTU for a permanent Wastewater Discharge Permit. Byron stood for questions.
Councilor Mariscal asked if there was any way to clear up what is occupied and what is not and
if there is a way to find out if it is occupied so maybe we could sell them. Byron stated the
records in that area were destroyed in a fire and its basically a hit or miss in that area. To hire
someone to survey would cost about 3 or 4 thousand a day.
Councilor Mullen commented they do belong to somebody would they even be able to sell them.
Byron responded that they have found in the past that a plot is either occupied or partially
occupied and he will look into it..
Mayor Henry commented with school starting what how much time are we looking at on 20th
and Grand. Byron responded with about 30 to 40 days.
City Attorney
None
City Clerk
Minutes, August 9, 2022
Page 6
A. Consideration and approval of Budget Adjustment Resolution 1801.
City Clerk/Treasurer Summer Valverde greeted Mayor and Council and presented consideration
and approval of Budget Adjustment Resolution 1801 and referenced the adjustment for the
Foreman position in Maintenance Department and to bring the department backup to four
positions. Also state there is an adjustment in there for furniture for the new HR Assistant and
moving two employees back out to Jaycee Park office.
Councilor Moreau motion to approve the Resolution 1801 Budget Adjustment. Second made by
Councilor Mullen and by Councilor Mariscal and upon vote, motion passed 6-0.
Mayor
A. Discussion and direction to staff regarding reopening the splash pad.
Mayor stated we have three options to discuss how to go about the splash pad and gave the floor
to Byron to discuss them. Byron responded Option 1 – Rehab the splash pad and it will take
about 125-175 thousand, Option 2 – Brand new splash pad would be 300K to replace brand new,
Option 3 – Kind of Operational would be about 5 to 7 thousand for next season.
Councilor Moreau asked if we needed to decide on one of these options immediately. Byron
responded with not immediately just need to know what is wanted to either keep it operational or
abandon it and remove it from its place. If looking at rehab, then need to know in couple of
months to have ready for next season, and if wanting a new one then same would apply.
Councilor Moreau commented that if the splash pad gets replaced, input from the community
would be best doing something.
Byron discuss the operations of having the splash pad operational.
B. Discussion and direction to staff regarding the Transamerica Pension Plan and Trust.
Mayor discusses giving direction to staff regarding the Transamerica 457b plan. Direction was
given for staff to go forward in fixing the plans downfalls in all venues. He also stated that when
a plan was put together it should be presented to council for approval
New or other business from Councilors
Councilor Moreau prayed of the kids that will be starting school this year.
Adjournment
There being no further business, the meeting was adjourned at 5:57 p.m. August 9, 2022.
Minutes, August 9, 2022
Page 7
___________________________________
Jonathan Henry, Mayor
ATTEST:
__________________________________
Summer Valverde - City Clerk/Treasurer
Purchasing Department Consent Agenda Item: 2a
511 W. TEXAS/P.O. BOX 1310 Meeting Date: August 23rd, 2022
ARTESIA, NM 88210
575-746-2122
Fax 575-746-3886
gcronopulos@artesianm.gov
________________________________________________________________________
AGENDA ITEM
Approval of a Contract with Smart Options LLC. d.b.a. Waste System Supply.
SUMMARY
The Request for bids purpose was to solicit sealed bids to establish a contract through
competitive negotiations for the procurement for an indefinite quantity contract for
refuse trailers for the Solid Waste Department.
BACKROUND
The Request for Bid was advertised in the local newspaper and notifications were sent
to two (2) known prospective businesses. The City received one (1) bid from Smart
Options LLC. d.b.a. Waste System Supply.
FINANCIAL IMPACT
Lump sum base bid price per trailer - $113,890.00
Shipping & delivery cost - $4,800.00
Total - $118,690
RECOMMENDATION
The Solid Waste Department recommends the City award with approval for a four (4)
year contract to:
Smart Options LLC. d.b.a. Waste Systems Supply.
1804 E. College Blvd.
Roswell, NM 88201
ADMINISTRATIVE REVIEWED
Solid Waste and Purchasing Department.
Instruct Purchasing and Finance Administration Department to award and to have
signature authority on the contract/purchase orders, and all related documents.
CITY COUNCIL APPROVAL DATE
August 23rd, 2022.
CONTACT
Gabrielle Cronopulos
Email: gcronopulos@artesianm.gov
Phone: 575-748-8290
Mayor Mayor ProTem city council
Jon Henry Jeff Youtsey ignacio Marsical WADE NELSON
Raul Rodriguez DICKIE TOWNELY
JARROD MOREAU SAM HAGELSTEIN
George mullen
City of Artesia
Position Hiring Process Review
Position: Recreation Specialist
Posting: Internal External
Newspaper Advertising
Artesia Daily Press Roswell Daily Record Carlsbad Current Argus
Albuquerque Journal New Mexico Press Other (please list)
Other Recruiting City Website Other (please list) Indeed.com
Applications: Total Applicants: 7 Internal Applicants: 0 External Applicants: 7
Interview: Total Interviews: 1 Internal Applicants: 0 External Applicants: 1
Pay Scale: Requested Starting Salary $2900 per month CA22
Yes No
Within Current Pay Scale?
(if no please explain)
Yes No
Above Entry Step:
(if yes please explain)
City of Artesia
Position Hiring Process Review
Position: Code Enforcement Officer
Posting: Internal External
Newspaper Advertising
Artesia Daily Press Roswell Daily Record Carlsbad Current Argus
Albuquerque Journal New Mexico Press Other (please list)
Other Recruiting City Website Other (please list) Indeed.com
Applications: Total Applicants: 3 Internal Applicants: 0 External Applicants: 3
Interview: Total Interviews: 1 Internal Applicants: 0 External Applicants: 1
Pay Scale: Requested Starting Salary $3732 per month CA28
Yes No
Within Current Pay Scale?
(if no please explain)
Yes No
Above Entry Step:
(if yes please explain)
7/20/2022
PURCHASE SERVICE
AGREEMENT
Number _ _ _ _ _ _ _
This Purchase Service Agreement (“Agreement”) is entered by and between the City of Artesia,
New Mexico, acting by and through its duly elected Governing Body, hereinafter referred to as
"City" and City of Champions, Inc., a New Mexico nonprofit corporation, whose address is PO
Box 1623, Artesia, New Mexico, acting by and through its duly elected officers, hereinafter
referred to as "Provider".
WHEREAS, the City owns the public park in Artesia known as Jaycee Park; and
WHEREAS, pursuant to that certain Memorandum of Understanding dated June 29, 2021,
between the City and The Greater Artesia Foundation, hereinafter referred to as “MOU”, certain
improvements were made to Jaycee Park which is owned by City, including improvements to
fields used for soccer and other recreation activities for the residents of Artesia, hereinafter
referred to as “the City of Champions Soccer Complex”; and
WHEREAS, the City acknowledges the importance of monitoring and maintaining the
City of Champions Soccer Complex for the benefit of its residents; and
WHEREAS, the City has determined that it is in the interests of the City and its residents
to contract with an outside agency to provide the daily monitoring and maintenance services for
the City of Champions Soccer Complex; and
WHEREAS, the parties desire to enter into an agreement whereby Provider will
provide the services set by the MOU, and the City will provide certain funds to Provider to defray
the expenses of providing the services described in the MOU.
NOW, THEREFORE, the City and Provider hereby agree as follows:
1. Provider’s Agreements and Representations:
A. Provider does not, and shall not, discriminate on the basis of race, religion,
national origin, sex, color, physical or mental disability, sexual preference,
or marital status in admission or access to, or treatment or employment in,
its programs and activities.
B. Provider shall provide the services and obligations described in the MOU
for the City of Champions Soccer Complex for the period July 1, 2022-
June 30, 2023 and shall comply with all procedures and terms of this
Agreement.
2. City Agreements:
7/20/2022
Page 2
Purchase Service Agreement
City of Champions PSA Number _____
A. The City shall reimburse Provider a maximum amount of One Hundred
Thousand Dollars ($100,000.00), for performing the services described in
the MOU for the City of Champions Soccer Complex during the period
July 1, 2022-June 30, 2023, provided Provider performs the services and
complies with all terms of this Agreement.
B. The City shall pay properly submitted invoices to Provider when invoiced;
however, City shall not be required to make any payments to Provider
after June 30, 2023.
3. Procedures for Payment:
A. Provider shall present its invoices for services provided to the City on a
quarterly basis. Provider shall deliver an invoice for each quarter to the
Street Department Supervisor, before September 15, 2022, for the period
July-September, December 15, 2022 for the period October-December,
March 15, 2023 for the period January-March, and June 15, 2023 for the
period April-June.
B. Provider shall maintain such records and reports as necessary to
document its expenses in performing the services which are the subject
of this Agreement. At the request of the City Clerk, Provider shall
provide such records to the City Clerk for review. Provider shall deliver
all requested records within fifteen (15) days of a written request from
the City Clerk, or such other period as may be reasonable under the
circumstances.
4. Other Agreements:
A. It is expressly understood and agreed that the total compensation to be
paid by the City to Provider for the services stated in the MOU shall be the
amount stated in Paragraph 2.A. above.
B. Amendments to this Agreement may be made by mutual consent of both
parties in writing.
C. This Agreement may be renewed and extended for successive twelve
month periods (July-June), by written agreement of the parties.
7/20/2022
Page 2
Purchase Service Agreement
City of Champions PSA Number _____
IN WITNESS WHEREOF, this Purchase Service Agreement has been executed on this
___ day July 2022.
PROVIDER CITY OF ARTESIA
City of Champions, Inc.
By:_______________________________ By:_______________________________
Title:_____________________________ Mayor, Jon Henry
WITNESSED BY: ATTEST:
________________________________ By:_______________________________
Signature of Witness City Clerk, Summer Valverde
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