City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO March 14, 2023 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, March 14, 2023 at 5: 00 p.m. in regular session with Mayor P: ro Tem Youtsey presiding, and the following present to wit: Wade Nelson Sam Hagelstein Ignacio Mariscal Raul Rodriguez George Mullen Also, present: Summer Valverde, City Clerk/Treasurer Cass Tabor, City Attorney Absent: Mayor Jon Henry Richard Townley Jarrod Moreau It was determined that a quorum was present. The invocation was given by Councilor Rodriguez and all joining in the Pledge of Allegiance. New Requests for City Facilities: A. * CACNAIA Foundation- CACNAIA Run, Walk& Roll 5k Color Run to be held on Saturday May 20, 2023, from 8: 00 am— 11: 00 am. Request approval of use of Artesia Aquatic Center and Eagle Draw Park city sidewalks and streets as stated on application. Councilor Hagelstein asked what CACNAIA stood for. Ms. Jessica Bollema spoke on behalf of Sara Greathouse. She explained CACNAIA is a rare disease. This foundation was formed to raise funds to be able to gain more research in order to gain or find a cure for the disease. She goes to explain the Greathouse family have a four-year-old with this disease and is fortunate she is not wheelchair bound when most children are. Mrs. Greathouse' s goal on doing this fundraiser is for this to be inclusive to all disabilities and that all children can benefit from this. Councilor Mullen asked if only kids get this disease. Ms. Bollema responded with Mrs. Greathouse only knows of family with kids that have this disease. Councilor Hagelstein motioned to approve the CACNAIA Foundation Color Run. Seconded by Councilor Rodriguez and upon vote. Motion carried. City Departments and Employees None. Special Reports  Minutes, March 14, 2023 Page 2 None. Consent Agenda HR Director Jerry Conde gave announcement of new hires. Councilor Rodriguez made a motion to approve the consent agenda as written. Second by Councilor Hagelstein and upon vote, the motion carried. CONSENT AGENDA March 14, 2023 1. Approval of Minutes February 14, 2023 Retreat February 24- 25, 2023 2. Consideration of Bids: A. * Approval to award and have signature authority on the contract/ purchase orders and all related documents for the on- call Engineering & Architectural Contracts 3. Contracts, Leases and Agreements: 4. Appointments: A. Approval to appoint Brienne Green to the Historical Museum Commission ( term to expire January 2026) B. Approval to appoint Emily Townsend to the Historical Museum Commission ( term to expire January 2026) 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. * Hire: Name Department Position Rate of Pay 1. Kenda Ferguson Police Police Officer 24. 95 p/ hr Certified by Waiver) CAP7 Step 1 2. Danny Barrera Solid Waste Equipment Operator $ 2, 700 p/ mo CA25 3. Cheramie Robinson Animal Control Animal Control 2, 389. 80 p/ mo Officer I ACOI Step 1 B. * Ratification to hire: 1. Pablito Pineda COA Van Driver 2, 253. 33 p/ mo CA12 2. Jeni Waters Museum Museum Clerk 2, 340 p/ mo CA12 3. Brenda Carrasco Police Records Clerk 2, 080 p/ mo CA14 4. Darcee Carlile Fire Certified Firefighter/ $ 4, 935. 54 AEMT Step 1 C. Transfers: 1. Wendy Kilpatrick Library Library I 2, 768. 13 p/ mo Adult Services) CA26  Minutes, March 14, 2023 Page 3 D. Accept the resignation of Irene Segura, Customer Service Clerk, Finance & Admin, effective February 24, 2023. E. Accept the resignation of Jordan liams, IT Technician II, IT, effective March 7, 2023. 6. Dates of Hearing: 7. Travel and Training: A. Wastewater— Ratification of Mayor Henry' s approval for one( 1) employee to attend the NMWWA NM Section Workshop McGee Park in Farmington, NM. B. Police— Ratification of Mayor Henry' s approval for one ( 1) employee to attend the CJIS Working Group Spring 2023 in Pittsburg, PA. C. Police— Ratification of Mayor Henry' s approval for one ( 1) employee to attend the Drug Interdiction Technique- Patrol in Las Cruces, NM. D. Fire— Ratification of Mayor Henry' s approval for one( 1) employee to attend the ABC 360 Conference( Recert) in Las Vegas, NV. E. Police— Permission for two( 2) employees to attend the 15th Annual James McGrane Training in Albuquerque, NM. F. Police— Permission for one ( 1) employee to attend the Field Training Office Course in Albuquerque. NM. G. Police— Permission for two( 2) employees to attend the FBI- LEEDA Commander Leadership Institute in Fort Worth, TX. H. Police— Permission for two ( 2) employees to attend the McGrane Officer Survival recruitment) in Albuquerque, NM. I. Police— Permission for( 1) employee to attend the SFST Instructor Update in Las Cruces, NM. J. Facilities Maintenance— Permission for one( 1) employee to attend the Transfer Station Operator, DACC Training Center in Las Cruces, NM. K. Fire— Permission for one( 1) employee to attend the Command and Control of Operations at Natural & Man- Made Disasters, NFA, in Maryland. L. Fire— Permission for one( 7) employee to attend a Shift Railcar Training- Incidental Response for Crude, Ethanol & Other Flammable Liquids in Roswell, NM. M. Finance— Permission for one ( 1) employee to attend online classes with NM Edge. 8. Routine Requests for City Facilities: 9. Routine Resolutions( to be assigned a number by staff): A. * Approval of Budget Adjustment resolution 1819 RESOLUTION 1819 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Public Hearings—including consideration of final passage of any ordinance as to which proper notice has been published. None. Period for Hearing Visitors None. Comments from Public Officials and Contracted Services  Minutes, March 14, 2023 Page 4 None. Committee Reports: A. Budget and Finance— City Clerk Summer Valverde stated it was only Councilor Moreau and herself that met and all that was done was a budget adjustment that is on the consent agenda this evening. B. Personnel— None C. Police and Fire— Councilor Nelson stated a meeting is next Tuesday. D. Planning ( Project Management, Code Enforcement, Permits and Inspections) — Councilor Rodriguez stated they met last Thursday and gave a handout of what was discussed, not action was taken. E. Recreation— Councilor Rodriguez gave a handout of what was discussed in the meeting. F. Infrastructure ( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Mayor Pro tem Youtsey stated they have a meeting next Thursday and there will be a report after. G. Government— Mayor Pro tern Youtsey stated they have a meeting tomorrow. At 4: 30 pm at the Museum Annex building. Personnel HR Director Jerry Conde stated there were no reportable Worker' s Comp injury for the month of February and no reportable accidents involving City vehicles for the month of February. There 111 were no questions. Public Safety Police Department: Police Chief Roberts greeted the Mayor Pro tem and Council. Chief Roberts briefly gave his stats and reminded the public to lock your vehicles and take all valuables out. Chief Roberts spoke of Kratom being in some smoke shops. He explains this product comes from a tropical tree from Asia and is a powder base and comes in pills form as well. It has both opioid- like and stimulant like effects depending on dosage. Chief Roberts explains it is not illegal in the state, nothing saying that it is illegal. It certainly is on the rise of addiction. There are documented overdoses but fairly rare. He stated he is concern but there is nothing saying that it is illegal. He also stated that the position the city should take on this is an informational campaign on this. Get parents aware and educated on this and what it all intel' s. Mayor Pro tern Youtsey asked if the catalytic converters would fall under auto burglary. Chief Roberts responded with it falls under theft so it' s a larceny. Mayor Pro tern also asked about the carry over of the dogs. Chief Roberts responded with that is how many are left at the end of the month into the next month. There were no other questions. Fire Department:  Minutes, March 14, 2023 Page 5 Chief Hope greeted the Mayor Pro tem and Council stated he only had stats then stood for questions. There were none. Mayor Pro tem Youtsey made a comment on how he was ablet to give answers to questions about response time since he them and was able to tell them it was four minutes and thirty- three seconds. He stated they were impressed, and its something to be proud of Chief Hope respond with the actual numbers are three minutes and forty seconds including county responses as well. Councilor Hagelstein asked when will station two have its staff. Chief Hope responded with there is some issues with two ac units being down, but funding is approved for remodeling. Once that is completed then we will get back in there. Community Development Community Development Director Jim McGuire greeted the Mayor Pro tern and Council. Mr. McGuire reported as of February 27th the Aquatic Center went to normal operating hours Monday thru Friday 6pm- 7pm, Saturday 11 am-6pm, and Sunday 12pm-6pm. Mr. McGuire continued with the stats for the Aquatic Center. He then moved into the stats for the building inspections report and monthly violations. Councilor Rodriguez asked about 26th opening for a citizen. Mr. McGuire explained with they did not go through the proper channels once they got the approvals through the department of transportation. Councilor Mullen asked about if he has received any more applicants for another code enforcer. Mr. McGuire responded no, there were two but they both accepted other jobs. There were no other questions Infrastructure Infrastructure Director Byron Landfair greeted Mayor Pro tem and Council and stated he doesn' t have anything before us tonight and then gave a brief update. Mr. Landfair stated they are on Phase III on 20th Street and Industrial Park. They have begun welding the water together and installed the lift station. Then stood for questions, there were none. City Attorney City Attorney Cas Tabor thanked the city for inviting him to the retreat. He enjoyed it and learned from it. City Clerk City Clerk/ Treasurer Summer Valverde greeted the Mayor, Council. City Clerk Summer 11 Valverde had nothing on the agenda. Then stood for questions. There were none.  Minutes, March 14, 2023 Page 6 flMayor A. Executive session in accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1-( H) ( 2)( 7): a. Pending litigation. Mayor Pro tem commented before going into executive session. Mayor Pro tem gave a quick update on the turn-around for Navajo Refining, which will begin in about two weeks. He stated we will be looking at about 1200 outsiders coming to town. He said about 700 people working days and about 500 working nights. He also stated if you see people new to the area, please be welcoming and helpful. Councilor Rodriguez motioned to go into executive session to discuss pending litigation. Seconded by Councilor Mullen. Upon roll call vote, with the following votes recorded: Aye: Nelson, Mullen, Rodriguez, Hagelstein, Mariscal Nay: None Council recessed to executive session at 5: 28 p. m. Council reconvened at 5: 56 p.m. Councilor Rodriguez motioned to reconvene from executive session, pending litigation discussed, no action was taken. Seconded by Councilor Mariscal and upon vote, motion passed. or other business from Councilors riNew Councilor Rodriguez thanked everyone that went to the retreat. He learned a lot from it. Councilor Mullen congratulated the Tennis team for another Bulldog Champion. Councilor Mariscal thanked the people that set up the retreat and receive a lot of information from it. Mayor Pro tern Youtsey commented prior to covid we had not been able to do a retreat. This gives the Mayor and opportunity to set to tone for this administration and what we are looking to accomplish Adjournment There being n further business, the meeting was adjourned at 5: 58 P. M. on March 14, 2023. Jon Henry, M y r s U .• his, 7 nATTEST- Summer Valverde - City Clerk/ Treasurer _ i 4'. ; .. 'q.• ' 7. iatA 9,j4; y MSxNi° tttttit