City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO July 25, 2023 11 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, July 25, 2023, at 5: 00 p. m. in regular session with Mayor Pro Tern Jeff Youtsey presiding, and the following present to wit: Wade Nelson Raul Rodriguez Ignacio Mariscal Sam Hagelstein George Mullen Jarrod Moreau Richard Townley Also, present: Summer Valverde, City Clerk/ Treasurer Cass Tabor, City Attorney Absent: Mayor Jonathon Henry It was determined that a quorum was present. The invocation was given by Councilor Rodriguez, and all joined in the Pledge of Allegiance. New Requests for City Facilities: None. City Departments and Employees None. Special Reports None. Consent Agenda CONSENT AGENDA July 25, 2023 1. Approval of Minutes July 11, 2023 2. Consideration of Bids: A. * 3. Contracts, Leases and Agreements: A. * 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- 11 employment testing, permission to: A. * Hire: Name Department Position Rate of Pay  Minutes, July 25, 2023 Page 2 1. Michael Boutelle Airport PT Airport Attendant $ 2, 600 p/ mo CA11 2. Sydnee Gonzales F& A Customer Service 2,600 p/ mo Clerk CA11 3. 4. B. * Ratification: 1. Rene Frazee Water Water Technician 2,920. 67 p/ mo CA13 2. C. Promotions: 1. Kenneth Kilness Fire Lieutenant/ Paramedic $ 5, 271. 13 p/ mo 2. Gabriel Villalobos Fire Certified Firefighter$ 4, 705. 87 p/ mo 3. Approval of Temporary 10% increase for acting Supervisor, Josh Bechtel, IT, effective July 9, 2023. D. Resignations: 1. Accept the resignation of Amanda Constante, Police, Police Officer, effective July 27, 2023. 2. Accept the resignation of James U. McGuire, Planning Community Director, effective October 1, 2023. 6. Dates of Hearing: A. * Approval to set a public hearing on August 22, 2023, to consider and approve an ordinance for Case No. 23- 03: The East 15. 53' of the 9th Street R. O. W. Between Main Street and Quay Avenue Vacation. Request to vacate the east 15. 53 feet of 9th Street between Main Street and Quay Avenue; Location: 811 W. Main Street and 812 W. Quay Avenue; Legal: East 15. 53 feet of 9th Street along Lot 11 and Lot 12 of Block 25 of the Artesia Improvement Company Addition; Owners: City of Artesia, Touch Down Barbeque LLC, and Laura Lee Coker B. * Approval to set a public hearing on August 22, 2023, to consider and approve an ordinance for Case No. 23- 04: Park Place Subdivision Annexation Plat and Zoning Designation to General residential district( R-2). Request to annex 19.963 acres and designate the zoning district to R- 2; Location: South of 2519 W. Hermosa Drive, on the east side of 26th Street; Legal: A portion of Tract 1 of Lewis/ Champion ABO Baptist Church, Bristow Boundary Adjustment Survey, as filed in cabinet 6, slide 147- 1 of the Eddy County Clerk's records, located in a portion of the NW/4 of Section 19, T17S, R26E, N. M. P. M. and more particularly described as follows: Beginning at a 1/ 2" rebar with cap located at the northwest corner of said Tract 1, thence N89° 57' 23" E along the north line of said Tract 1 a distance of 642. 56 feet; thence S00° 00' 20" E a distance of 140. 10 feet; thence S02° 37' 19" W a distance of 50. 05 feet; thence S00° 04' 54" E a distance of 664. 35 feet; thence S89° 47' 54" W a distance of 18. 73 feet; thence SOO° 05' 23" W a distance of 307. 17 feet; thence S89° 43'05" W a distance of 621. 30 feet to the east right of way line of south 26th Street; thence N00° 05' 00" W along said east right of way line a distance of 1164. 25 feet to the point of beginning, containing 16.963 acres, more or less; Owner: Fairacres, LLC 7. Travel and Training: A. Fire— Permission for one( 1) employee to attend the NMML Annual Conference in Farmington, NM. B. Fire— Permission for one( 1) employee to attend the Fire Officer 1 in Albuquerque, NM. C. 8. Routine Requests for City Facilities: A. * 9. Routine Resolutions ( to be assigned a number by staff): A. * Approval for Resolution 1828 to Adopt Procurement Code RESOLUTION 1828  Minutes, July 25, 2023 Page 3 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. Payment of Bills Councilor Hagelstein made a motion to approve the consent agenda as written. Second, by Councilor Moreau and upon vote, with Councilor Rodriguez voting nay, the motion passed. Public Hearings— including consideration of final passage of any ordinance as to which proper notice has been published. None. Period for Hearing Visitors None. Comments from Public Officials and Contracted Services None. Committee Reports: A. Budget and Finance— Councilor Moreau stated they met last week and reviewed the year end FY 2023. 11 B. C. Personnel— None. Police and Fire— Councilor Nelson stated they went over the new recruiting and thanked Commander Quinones and Sergeant Gallegos for revamping that and the Professional Services Unit. He also said APD will be posting openings for detective positions and that APD has recruits going into the academy. He also stated that they discussed the ICIP list with Station 3 listed on it and how there is one foundation committed to help with the cost. They also discussed the need for better communications and more repeaters along with the ongoing issues with the Public Safety Complex building. Mayor pro tern thanked the officers. D. Planning ( Project Management, Code Enforcement, Permits, and Inspections)— Councilor Rodriguez stated they met on July 13th they discussed the ICIP list, Aquatic Center, Baseball and Softball Leagues. He also asked if anyone has any recommendations for a Planning and Zoning member to turn in the names to the office so they can fill the opening. E. Recreation— Councilor Rodriguez stated the meeting was cancelled due to not having a quorum and it has been rescheduled for August. F. Infrastructure ( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— None. G. Government— Councilor Nelson stated they discussed the Senior Center including their activities, parking lot renovation, the possibility of adding solar panels and extending the building. They also discussed the money from the Junior Bill to 11 help with the new boiler for the center and discussed a wide range of housekeeping issues for Mrs. Goss to handle. They also went over the Airport and talked about positions to be filled, payment for the approved fuel truck, and gave  Minutes, July 25, 2023 Page 4 Summer direction on who should review and approve a new hanger being built. For the Library he stated the quote from PVT has been signed, and the work is scheduled for August 8th to August l lth to switch access points on the fire wall. When discussing the Museum, he said Summer will meet with Jessica and Hayley from the Chamber of Commerce to discuss the Lodger' s Tax donation for the museum. Jessica would like to create a website for the museum which will be linked to the City' s website. They discussed the HVAC situation as well, which Assistant Infrastructure Director John Anguiano will come back with suggestions to the committee for. The committee discussed Dianne Harvey wanting to put out cases of water at our facilities for the public during these hot days. Personnel A. * Consideration and approval of Resolution 1829 to add Senior IT Tech to the Classification plan. Human Resources Director Jerry Conde announced this agenda item. Councilor Rodriguez asked if this was a new classification. Jerry Responded with yes and explained the Senior IT Tech has been given more responsibilities versus the IT Tech I & II. Discussion took place over the matter. Councilor Rodriguez made a motion to approve Resolution 1829. Seconded by Councilor Hagelstein and upon vote, motions passed. RESOLUTION 1829 Public Safety Police Department: 1) Police Chief Kirk Roberts greeted the mayor and council. He stated he didn' t have anything on the agenda. Then stood for questions. There were none. Fire Department: 1) Fire Chief Kevin Hope greeted the mayor and council and stated he didn' t have anything on the agenda. He then stood for questions. There were none. Community Development A. * Discussion and direction to staff on the projects and their order on the ICIP list. Community Development Director Jim McGuire greeted the mayor and council and stated this is just for discussion and at the next meeting he will bring forward the resolution to adopt. Discussion took place regarding the prioritization of the Infrastructure Capital Improvement Plan ICIP). Councilor Rodriguez remarked on prioritizing the items as follows: 1. New Utility Billing. Finance Building 2. Backup Generator for Water Wells  Minutes, July 25, 2023 Page 5 3. Rescue Engine 4. 5 Police Patrol Vehicle 5. Infrastructure Program- 26th St. ( Hermosa to Main) 6. East Hermosa Dr. ( 13th to lst) 7. JJ Clark Dr. Phase I ( 1st to 10th) 8. Mahone Dr. Phase 1 ( 1st to 10th) 9. Rehab Wellness/ Community Center 10. Bulldog Water Well 11. Fire Station 3 12. Remodel City Hall 13. Southeast Artesia ADA Ramps All council members agreed on the items listed. Jim then updated the council about the Aquatic Center on the new manager to begin on Monday. There were no questions. Infrastructure A. * Declaration that the lots on 10th and Main, 612 N Roselawn, and 401 Centre is surplus to the needs of the City and not essential for municipal purposes, and that the Mayor and City Clerk/treasurer be authorized to sell or dispose of such property, pursuant to state statutes. Infrastructure Director Byron Landfair greeted the mayor and council and introduced his item on 11 the agenda. He also stated the correction for the 409 W Centre property to be estimated at 100, 000 not$ 674, 025. Discussion took place over the demolition of the Armory. Councilor Rodriguez made a motion to declare the lots on 10th and Main, 612 N Main, and 401 Centre as surplus to the city and that the Mayor and City Clerk be authorized to sell or dispose of such property, pursuant to state statutes. Seconded by Councilor Hagelstein and upon roll call vote, with the following votes recorded: Aye: Nelson, Townley, Mullen, Mariscal, Hagelstein, Rodriguez, Moreau Nay: None The motion passed. 7- 0 Byron then gave an update to the council on the Jaycee Park Well. He said the booster system has been declared by Xcel as a large Municipal and School service so the rate on that is going up significantly. It will be re- evaluated next year if we can manage to get the usage under 26 kilowatts, then they will readjust back to the rate of a small Municipality or small school system. Byron then updated the council on the 20th Street project, stating they have 100 calendar days left; they are moving along well, and no major complaints or problems so far. He then briefly discussed the Paris Street sewer line work beginning. He then stood for questions. There were none. City Attorney  Minutes, July 25, 2023 Page 6 None City Clerk A. * Consideration of approval for a grant agreement between the Aging& Long- Term Service Department and the City of Artesia City Clerk Summer Valverde greeted the mayor and council. Summer briefly explained the grant agreement. Councilor Rodriguez made a motion to approve the grant agreement. Seconded by Councilor Mullen and upon vote, the motion passed. B. * Consideration of approval for Resolution 1830— 2023- 2024 Final Budget Adoption approving the 4th Quarter report for 2022- 2023. Approving the End of Year Budget Adjustments for 2022- 2023. City Clerk Summer Valverde briefly went over the resolution 1830 2023 Final Budget 4th Quarter report from the packet. Councilor Rodriguez made a motion to approve Resolution 1830. Seconded by Councilor Hagelstein and upon vote, the motion passed. RESOLUTION 1830 C. Consideration of approval of Resolution 1831 — Authorizing the City to pick- up 75% of the PERA employee coverage City Clerk Summer Valverde briefly explained resolution 1831 of the PERA employee coverage from the packet. Councilor Rodriguez made a motion to approve Resolution 1831. Seconded by Councilor Hagelstein and upon vote, the motion passed. RESOLUTION 1831 Mayor A. Executive session: In accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1-( H)( 7) 1. Sale of real property B. Action as a result of executive session Councilor Rodriguez made a motion to go into executive session to discuss the sale of real property. Seconded by Councilor Townley and upon vote, with the following votes were recorded: Aye:  Minutes, July 25, 2023 Page 7 Nay: Council recessed to executive session at 5: 49 p.m. Council reconvened at 6: 23 p.m. Councilor Rodriguez motioned to reconvene from executive session, no action was taken on the sale of real property discussed. Seconded by Councilor Hagelstein and upon vote, motion passed. New or other business from Councilors Councilor Townley thanked Mayor Pro Tern for running the meeting tonight. Councilor Mullen also thanked Mayor Pro Tem Youtsey and congratulated Thad Phipps on his retirement. Councilor Moreau gave a brief update on the boy scouts on their trip. Councilor Rodriguez commented on the parade and fair going on this week and Jeremy Kern' s great work on advertising. Haley from the Chamber announced there will be a reception on Thursday at 6: 30 pm to welcome the new Superintendent and to wish Thad Phipps well. Adjournment There being no further business, the meeting was adjourned at 6: 30 P. M. on July 25, 2023. Jon Henry, +'. yor ATTEST: Summer Valverde - 2X 0(-- City Clerk/Treasurer ti ••• i••••• 0 h% • S`. Ci • i V. a. 4'. Z. h •• r' FFti! f+••••‘