City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO August 08, 2023 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, August 08, 2023, at 5: 00 p.m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Wade Nelson Richard Townley Ignacio Mariscal Sam Hagelstein George Mullen Jarrod Moreau Also, present: Summer Valverde, City Clerk/ Treasurer Cass Tabor, City Attorney Absent: Raul Rodriguez It was determined that a quorum was present. The invocation was given by Councilor Rodriguez, and all joined in the Pledge of Allegiance. New Requests for City Facilities: A. * ZenCare Family Wellness Center requests approval for permission to hold their ZenCare Family Wellness Center Anniversary on August 19, 2023, from 9: 00 am to 1: 00 pm. Request the use of two barricades to block traffic from vendor area for safety. Councilor Hagelstein moved to approve the application. The motion was seconded by Councilor Mariscal and upon vote, motion passed. City Departments and Employees None. Special Reports None. Consent Agenda CONSENT AGENDA August 8, 2023 1. Approval of Minutes July 25, 2023 2. Consideration of Bids: 3. Contracts, Leases and Agreements: B. * Approval for ratification of agreement with the City of Artesia and Souder, Miller& Associates Authorization to Enter for Purposes of Investigative Activities 11 C. * Approval of Memorandum of Understanding ( MOA) between the Eddy County, the City of Carlsbad, and the City of Artesia for the Use of Opioid Settlement Funds. 4. Appointments:  Minutes, August 8, 2023 Page 2 A. Approval for the re- appointment of Anna Whitmire to the Planning and Zoning Commission term to expire April 2025) B. Approval for the re- appointment of Aleene Ivy to the Planning and Zoning Commission ( term to expire April 2025) C. Approval for the re- appointment of Ottie Speir to the Planning and Zoning Commission ( term to expire April 2025) D. Approval for the re- appointment of Steve Moreno to the Planning and Zoning Commission term to expire April 2025) 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. * Hire: Name Department Position Rate of Pay 1. B. * Promotions: 1. Israel Mariscal Garage Mechanic I 3, 282. 93 p/ mo CA15 Step 1 6. Dates of Hearing: 7. Travel and Training: A. Fire— Permission for two( 2) employees to attend Fire Officers 3& 4 in Flower Mound, TX. B. Infrastructure— Permission for one ( 1) employee to attend NM Recycling and Solid Waste Conference in Albuquerque, NM. C. Executive— Permission for one( 1) employee to attend the 2023 NMML Conference in Farmington, NM. D. Police— Permission for one ( 1) employee to attend the Basic Tactical Medical Instructor in Las Cruces, NM. E. Fire— Permission for two( 2) employees to attend the Practical Emergency Airway Management Cadaveric Course in Spring Branch, TX. F. Police— Permission for one( 1) employee to attend the 2023 fall FBI CJS Working Groups Meetings in Pittsburgh, PA. G. Police— Permission for one( 1) employee to attend the NMML Annual Conference in Farmington, NM. 8. Routine Requests for City Facilities: 9. Routine Resolutions ( to be assigned a number by staff): A. * Approval of Southeastern New Mexico Economic Development District Annual Agreement Resolution 1832 RESOLUTION 1832 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Councilor Hagelstein made a motion to approve the consent agenda as written. Second, by Councilor Mullen and upon vote, the motion passed. Public Hearings- including consideration of final passage of any ordinance as to which proper notice has been published. None. Period for Hearing Visitors  Minutes, August 8, 2023 Page 3 Mr. Stan Harris presented a memo to the council and briefly discussed an issue with him and the Senior Center. Mayor Henry thanked Mr. Harris for bringing this matter to them, which will be 11 discussed in the Government meeting. It is set for next week, and is invited to attend that meeting as well. Comments from Public Officials and Contracted Services None. Committee Reports: A. Budget and Finance— None. B. Personnel— Councilor Mullen stated what was discussed in the meeting last week is on the agenda under HR. C. Police and Fire— Councilor Nelson stated meeting next month on the 19th D. Planning ( Project Management, Code Enforcement, Permits, and Inspections) — None. E. Recreation— None. F. Infrastructure ( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Mayor pro tem Youtsey stated they met on the 27th last month and discussed the Water Department Foreman positions, the re- creation of the City Planner position, the remodeling of City Hall and potential addition of an annex building in the parking lot east of City Hall, the future of the current center once the new one is complete and ideas for its use, and discussed authorization of agreement with a contractor to conduct testing in the area of the old dry cleaners near 5th and Main, which was approved on the consent agenda. G. Government— Mayor pro tem Youtsey stated meeting set for next on Wednesday. Personnel A. * Stats B. * Consideration and approval to update the job descriptions for the Detective and the Pecos Valley Task Force Agent job descriptions. C. * Consideration and approval of Resolution 1833 to add City Planner to the Classification Plan D. * Consideration and approval for reinstating the frozen Water Foreman position in the Water Department. Human Resources Director Jerry Conde announced his stats and stood for questions. There were none. HR Jerry moved on to his next three items on the agenda. City Clerk Summer and Jerry made clarification on the position for the Water Foreman that it was a vacated position not so much a frozen position. Mayor and councilmen addressed each agenda item: Agenda Item B— Councilor Moreau asks how much difference it is from before. Chief Roberts explains the city did not have specific job task definition for the agent position. It was a lateral move from Task Force. Chief Roberts explains the specific tasks for the position. Mayor pro tem Youtsey asked if it reports directly to Chief Roberts. Chief Roberts explains it is still under the chain of command for the city. Any issues as far as conduct, the Task Force will get with him. 11  Minutes, August 8, 2023 Page 4 Councilor Moreau moved to approve the update on the job description for the Detective and the Pecos Valley Task Force Agent. Seconded by Councilor Hagelstein and upon vote, the motion 11 passed. Agenda Item C— Mayor Henry briefly explained the reclassification of the City Planner and explained it will now report under the Infrastructure Department Head and City Hall to an extent. Councilor Mullen moved to approve resolution 1833. Seconded by Councilor Townley and upon vote, motion passed. RESOLUTION 1833 Agenda Item D— Infrastructure Director Byron Landfair briefly explains the reinstatement for the vacated Water Foreman position that was done in 2013. Councilor Mullen moved to approved the vacated of the Water Foreman position. Seconded by Councilor Hagelstein and upon vote, motion passed. Public Safety Police Department: 1) Police Chief Kirk Roberts greeted the mayor and council and briefly explains the stats. Chief Roberts expressed his thanks to the Police and Fire Department in all the training all the employees have been doing since January. Then stood for questions. Mayor pro tem Youtsey Fl commented on how good of a job the Animal Control Officer is doing. Councilor Moreau thanks Chief Roberts for putting all the trainings together. Councilor Mariscal had a few questions on the numbers for dogs at animal shelter. Chief Roberts and Mayor Henry gave explanations of those numbers. There were no other questions. Fire Department: 1) Fire Chief Kevin Hope greeted the mayor and council and briefly update on personnel and stats. Then stood for questions. There were none. Community Development A. * Stats Don Plotner stood in for Jim McGuire and greeted the mayor and council. Stated stats were in the packet and stood for questions. There were none. B. * Consideration and approval of Resolution 1834 for the FY2025- 2029 Infrastructure Capital Improvement Plan Councilor Moreau moved to approve resolution 1834 for FY2025- 2029 Infrastructure Capital Improvement Plan. Seconded by Councilor Hagelstein and upon vote, the motion passed.  Minutes, August 8, 2023 Page 5 RESOLUTION 1834 Infrastructure Infrastructure Director Byron Landfair greeted mayor and council. Mr. Landfair updated on 20th Street having 86 days left on contract; full street closure to happen within a month and have thirty days to complete the job and have the street open back up. He also updates on Paris street and how the county is working on the sewer line. He then presented a diagram of the rental space out at the Aquatic Center. Discussion took place over having rental space added to the Aquatic Center. City Attorney None City Clerk A. * Consideration of approval for the City of Artesia to sign the Federal Aviation Administration Program Grant Agreement City Clerk Summer Valverde greeted the mayor and council. Summer briefly explained the grant agreement. Mayor Pro Tern Youtsey made a motion to approve the grant agreement. Seconded by Councilor Sam Hagelstein and upon vote, the motion passed. B. * Consideration of approval for the Artesia Special Hospital request of reimbursement from the Hellwig Trust Fund. City Clerk Summer Valverde informed the mayor and council that Councilor Moreau would speak about this matter. Councilor Moreau stated that the hospital district needed help funding the replacement of heart monitoring equipment and the request was for that. Jarrod stated that Summer had informed him that the Hellwig account was designed to support any hospital equipment. He stated that the two funds put together had about 1. 6 million dollars, and going forward, they would make sure to utilize the funds as they had been intended to be used. Councilor Sam Hagelstein made a motion to approve Seconded by Councilor George Mullen and upon vote, the motion passed. Mayor A. Consideration and approval for the Artesia logo presented by Red Rocket. Damian Capello with Red Rocket Media greeted the mayor and council. Damian stated that he has been working with Summer and Heather to develop a new brand for the City of Artesia. A video was played to introduce the new logo. Discussion ensued on how the logo was developed 11 over the last eight months. He pointed out that although Artesia is known for the Bulldogs and orange is the color that comes to mind, the city is separate from the school. He pointed out that  Minutes, August 8, 2023 Page 6 there was not one color that was picked out because they wanted to leave it open to change as needed to represent different aspects in the city. Councilor Sam Hagelstein made a motion to approve the logo. Seconded by Councilor George Mullen and upon vote, the motion passed. B. Permission to hold a hearing on August 24, 2023, to sale 10th and Main Property. Mayor Henry announced agenda item B. City Clerk Summer indicated this will be a special meeting outside of regular council. City Attorney Cas Tabor stipulated conditions on the sale of the property and recommended to move to go into executive session to discuss matters of the sale and ordinance. C. Executive session: In accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1-( H)( 7) a. Purchase of Real Property i. Action as a result of executive session b. Limited Personnel Matters— Infrastructure Department i. Action as a result of executive session Councilor Hagelstein moved to go into executive session to discuss the sale of real property and ordinance and to discuss personnel matters. Seconded by Councilor Mariscal and upon vote, with the following votes recorded: Aye: Nelson, Townley, Youtsey, Mullen, Moreau, Hagelstein, Mariscal Nay: None the motion passed. Council recessed to executive session at 6: 00p.m. Council reconvened at 6: 53p. m. Councilor Moreau motioned to reconvene from executive session, no action was taken on the Purchase of Real Property and Limited Personnel Matters. Seconded by Councilor Townley and upon vote, with the following votes recorded: Aye: Mariscal, Hagelstein, Moreau, Mullen, Youtsey, Townley, Nelson Nay: None the motion passed. New or other business from Councilors Councilor Moreau commented on the Boys Scout getting home and having a great time on their trip. Mayor Henry asked to keep all the families in prayer that are dealing with kids in college and in school. He also commented on the community to be participatory with all the is going on helping to keep our kids safe. Adjournment  Minutes, August 8, 2023 Page 7 There being no further business, the meeting was adjourned at 7: 03 P. M. on August 8, 2023. Jon He , yor ATTEST: Summer Vi1W .. Gjty Clerk/' I`reasurer r k ci • Y 05.