City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO June 11, 2024 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, June 11, 2024, at 5: 00 p. m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Ignacio Mariscal Raul Rodriguez Michael Bunt Richard Townley Jeff Youtsey Jarrod Moreau Also, present: Summer Valverde, City Clerk/Treasurer Cass Tabor, City Attorney Absent: George Mullen Wade Nelson It was determined that a quorum was present. The invocation was given by Councilor Rodriguez, all joined in the Pledge of Allegiance. Period for Visitors Linda Stevens with Artesia Clean and Beautiful announced on June 21st & 22nd will be their 17th Annual E- Waste at the Fairgrounds Food Court Friday 9am— 5pm and Saturday 9am— 2pm. She updated the mayor and council and invited them to come out and see what E- Waste all is about and what they do and how much is collected during this event. Consent Agenda Councilor Rodriguez moved to approve the consent agenda as written. Seconded by Councilor Townley and upon vote, the motion passed. The Consent Agenda includes: CONSENT AGENDA June 11, 2024 1. Approval of Minutes May 28, 2024 2. Consideration of Bids: A. * Approval of award RFP to provide Indigent Attorney Services to Saunders, Bruin, Coll & Worley, P. A. 3. Contracts, Leases and Agreements: A. * Approval of Aviation Grant Agreement between the NMDOT- Aviation Division and the City of Artesia for project: Tractor and Attachments B. Approval of FY25 LDWI Enforcement Allocation between the Eddy County DWI Program and the Artesia Police Department Agreement 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. * Hire:  City Council Agenda June 11, 2024 Page 12 Name Department Position Rate of Pay 1. Jacob Lara F& A PT Accounts Payable 2425. 15 p/ mo CA11 2. Kaden Zuniga Fire Uncertified Firefighter 4478. 50 p/ mo F1 B. Resignation: 1. Accept the resignation of Scot Moter, IT Administrator, Personnel, effective June 7, 2024. 6. Dates of Hearing: 7. Travel and Training: A. Fire— Permission for one( 1) employee to attend the Fire- Rescue International Conference in Dallas, TX. B. Fire— Permission for one( 1) employee to attend the NMML Policy Committee Meeting in Albuquerque, NM. C. Fire— Permission for one ( 1) employee to attend the Enhanced All- Hazards Incident Management in College Station, TX. D. Fire— Permission for one( 1) employee to attend the Wilderness Emergency Medical Services in Taos, NM. E. Police— Permission for one( 1) employee to attend the Visit Espanola Animal Services in Espanola, NM F. Police— Permission for one( 1) employee to attend the NMML Policy and Resolution Committee Meetings in Albuquerque, NM. G. F& A— Permission for one( 1) employee to attend the IIMC Online Professional Development Program classes. H. F& A— Permission for one( 1) employee to attend the NMML Policy and Resolution Committee Meetings in Albuquerque, NM. 8. Routine Requests for City Facilities: 9. Routine Resolutions( to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Public Hearings Mayor Henry sought for a motion to open public hearings. Councilor Rodriguez moved to open. Seconded by Councilor Mariscal and upon a roll call, with the following votes recorded: Aye: Townley, Youtsey, Moreau, Rodriguez, Bunt, Mariscal Nay: None. the motion passed. A. * Consideration and approval of an ordinance 1131 for Case No. 24- 01: Vacation of 50' of Public R- O- W( Right of Way) Smith Avenue of the Charley H Smith to the City of Artesia, County of Eddy. Dedication of. 050 acres for a Dedication Circle and Consolidation of Lots 1, 3, 5, & 7, Block 2, Charlie H Smith Addition: Owners: Richard Leaton/ English Congregation of Jehovah' s Witness, City of Artesia, and Wesley Knowlton/ Tiny Homes, LLC. Infrastructure Director Byron Landfair presented the request for ordinance 1131. Mr. Landfair stated the planning and zoning commission reviewed the ordinance and unanimously motioned for an approval and support. No public, city attorney, or council comments was received. 11 Councilor Moreau moved to approve ordinance 1131. Seconded by Councilor Rodriguez and upon roll call vote, with the following votes recorded:  City Council Agenda June 11, 2024 Page 13 Aye: Mariscal, Bunt, Rodriguez, Moreau, Youtsey, Townley Nay: None. fl the motion passed. Ordinance approved. ORDINANCE 1131 Councilor Rodriguez moved to adjourn public hearings. Seconded by Councilor Mariscal and upon roll call vote, with the following votes recorded: Aye: Moreau, Youtsey, Rodriguez, Bunt, Townley, Mariscal Nay: None motion passed to adjourn. Committee Reports Budget& Councilor Moreau reported discussion was over receiving the grant from the Finance— Water Trust Board and it being a 90/ 10 split which is not common, its typically a 60/40 split. Personnel— None. Police & Fire— None. Planning— Councilor Rodriguez reported they received updates and progress on new developments throughout the community, updates on the Aquatic center ninja system and personnel, summer recreation and youth hires, events and event fees for use of facilities, received updates from Byron on Jaycee Park, cemetery update and upgrades, discussed alcohol exemption on city properties, SU- 1 change and its interpretation for future reference, and discussed city property and upcoming condemnation possibilities. Recreation— discussed summer recreation and youth hires. Infrastructure— Mayor Pro tern Youtsey reported they met on May 30th, and discussion was over new home construction and different ideas at the end of Washington St., and between Eagle Draw on the south edge and discussed abutting 17- acre plot in the same area that the city received several years ago and how it may fit into the proposed development and dealt with Community Development issues. Government— Mayor Pro tem Youtsey reported they met on June 3rd, and they discussed the need to update airport hanger lease agreement language and fees, possible replacement of the airplane at the Eagle Draw Park and reviewed the fee structure for the city events utilizing public property and how current policy aligns with state anti- donation rules. Personnel HR Director Jerry Conde reported on stats. There were no questions. Public Safety Police Police Chief Kirk Roberts greeted mayor and council. Chief Roberts updated council on the Police & Fire committee they discussed the Traffic Penalty Assessment fees & Non- Traffic Penalty Assessment that can be assessed within the courts and a recommendation was given and will be brought to council soon and gave an explanation on the court fees will no longer be in place come July 1. Chief Roberts then reported on stats and stood for questions. Councilor Mariscal asked how bad graffiti was around town. Chief Roberts responded with one was reported as a hate crime and was reviewed but there had not been a lot. He stated the CSO goes  City Council Agenda June 11, 2024 Page 14 around and inspects and reports and there is a cleanup process that goes into place. Councilor Mariscal then asked about the catalytic converter problems. Chief Roberts stated he has not seen any recent problems on that issue. Fire Police Chief Roberts reported on stats and stood for questions. Councilor Mariscal asked about false alarm calls. Chief Hope explained it can be due to several things. There were no other questions. Community Development/ Infrastructure Community Development Infrastructure Infrastructure Director, Byron Landfair greeted mayor and council and presented the permission of approval of Lease Transfer made between 2404 Parkland LLC to Robert M & Pamela K Eales, and the City of Artesia. Mr. Landfair stated he had received questions and comments from the council, city clerk and city attorney on reviewing the agreements and properties and having a bigger discussion over them. Discussion took place on the agreements. Councilor Rodriguez moved to approve. Seconded by Councilor Moreau and upon vote, the motion passed. Mr. Landfair provided updates on construction projects within the city: McDonald' s site, Splash Pad and hopes to have an open date of July 4th, and H Tea 0 in the final phase of its permitting' s. He then stood for questions. Mayor Henry asked about the completion of the bathrooms at Jaycee Park. Mr. Landfair responded with September is when the contract is set to be completed. Mr. Landfair also stated we received a grant from a local foundation to have the east side done. Mayor Henry then asked on 26th Street and when that will begin. Mr. Landfair explain the processed and stated were looking at around fall to early winter to start up. Councilor Mariscal asked about the parking lot at the Girls Softball Fields. Mr. Landfair explained how they were structuring it. No other questions. City Clerk City Clerk Summer Valverde presented the resolution 1863 budget adjustment and explained the resolution was for verification for the match contribution for the Water Trust Board Grant. Mayor Pro tem Youtsey asked what the use of the money was for. Infrastructure Director Mr. Landfair explained it' s for the new water well at the Bulldog Tank. Councilor Rodriguez moved to approve. Seconded by Councilor Mariscal and upon vote, the motion passed. RESOLUTION 1863 City Clerk Valverde presented the resolution 1864 for a budget adjustment. Councilor Rodriguez moved to approve. Seconded by Councilor Moreau and upon vote, motion passed. RESOLUTION 1864  City Council Agenda June 11, 2024 Page 15 City Clerk Valverde presented the Report of Final Pricing Results of the Gross Receipts Tax Bonds that was just heard on the 26th project. This was just informational purposes for the council. There were no questions. Mayor Mayor Henry sought out for a motion to go into executive session in accordance with the State of New Mexico Act, Section 10- 15- 1-( H)( 2)( 8). Councilor Rodriguez moved to go into executive session to discuss limited personnel matters in the Infrastructure Department. Seconded by Councilor Moreau, and upon roll call vote, with the following votes recorded: Aye: Townley, Youtsey, Moreau, Rodriguez, Bunt, Mariscal Nay: None. the motion passed. Council recessed to executive session at 5: 42 p. m. Council reconvened at 6: 03 p.m. Councilor Rodriguez moved to reconvene, pending litigations discussed, no action was taken. Seconded by Councilor Moreau, and upon roll call vote, with the following votes recorded: Aye: Mariscal, Townley, Bunt, Youtsey, Rodriguez, Moreau Nay: None. the motion passed. Mayor Henry opened period for hearing visitors due to an increase in visitors coming in late this evening. Charlie Fisher voiced her concerns on the Ninja System that will be put in the Aquatic Center. Mayor Henry explained the council can not make any decisions on their concerns and/ or matter but will be willing to answer questions after the meeting. New or other business from Councilors Councilor Rodriguez wishes a Happy Father' s Day to every and enjoy the festivities that will be going on over the weekend. Councilor Moreau mimicked Councilor Rodriguez and invited everyone to come out and enjoy the parade for the Permian Basin Celebrating 100 years of Oil and Gas. Mayor Henry gave announcements on updates around town on events and projects happening. Adjournment There being o further business, the meeting was adjourned at 6: 10 P. M. on June 11, 2024. 11 Jon Henrylr  City Council Agenda June 11, 2024 Page 16 ATTEST: 1 n i 1. mm Valver , ity Clerk/Treasurer 4, L . lam 4.-- t• 0- E . a-) P V