Athens Cultural Affairs Commission

Athens-Clarke County Unified Government Athens Cultural Affairs Commission Meeting Minutes Meeting Name: Monthly Athens Cultural Affairs Commission (ACAC) Meeting Meeting Date: 08 May 2023 Meeting Called to Order: 6:18 PM EST Location: Lyndon House Arts Center Virtual? In-person meeting with virtual (OWL) access available for guests Public Input Requested or Received? Meeting was noticed and posted; no public input received. Attendees: Members Present in person: Madeline Blankenship; Jan Bush (ex officio) Kimberly Davis (secretary); Montu Miller (arrived 6:21 PM); Victoria Prevatt (chair); Esra Santesso; Darcie St. Onge (treasurer) Members Absent: Advisors / Staff Present in Person: Stephanie Raines (Leisure Services Arts Administrator); Tatiana Veneruso (A-CC Public Art Coordinator) Advisors / Staff Present Virtually: Madhuri Angadi from SPLOST Guests:NA Esra Santesso mentioned follow ups from the March 2023 meeting with regard to questions for Assistant County Manager Niki Jone regarding funding and job descriptions. Items Discussed: 1. Chair’s Report (Victoria Prevatt) ● New Member Updates: Interviewing four candidates on Thursday, May 11, 2023. ● Committee will bring recommendations to the commission, which will then vote; Recommendations will be sent to the mayor and commission for consideration at our June 2023 meeting. ● Officer Vacancies: Discussion of need to fill executive committee positions. 2. Treasurer’s Report (Darcie St. Onge) ● Tatiana Veneruso reported that the budget was approved; Kaptiv8 website designers have been notified that their work can go forward as planned; working on signs for the bus shelters.  ● Stephanie Raines reports that it was approved for the ACAC budget to go into the ACC Leisure Services budget next fiscal year (July 2023). There will be a meeting about how that process will move forward more efficiently. ● Website, signs for bus shelters ● Helen Kuykendall (ex officio) and Victoria Prevatt will be the contacts for Kaptiv8. ● $6871 remaining in ACAC budget; discussion of video from ACAC budget. ● All spending in hand by June 30. 3. Leisure Services Staff Report (Tatiana Veneruso) ● BAC Training and orientation materials update ○ Accgov.com email addresses secured for ACAC. ○ Discussion of all training videos ■ Roles and Responsibilities ■ Open Meetings ■ Open Records ■ Parliamentary Procedure ■ Ethics and Conflict of Interest ■ 90 days to complete training ● Form to enroll in BAC training videos (this week) 2. Project Reports (Tatiana Veneroso) ● Arena Selection Panels ○ Record number of applicants for the Classic City Arena (109 fir site 1; 97 for site 2; and 122 for site 3). ○ After initial screening, applicants have been narrowed down to the finalists. ○ Review of finalists May 24th; then to mayor and commission for approval. ○ Large project of the three will need a work session presentation to the mayor and commission. ● Recap of Poetry Month events ● Greenway/Firefly ○ Working on contracts for artists ○ Greenway: one of the artists is expecting her first child. Will postpone until next spring to accommodate. ○ Smaller mural on track to be done this summer ○ Two firefly sculptures later in the year depending on contracts ● Fire Station #5 Presentation ○ SPLOST 2020 #6 ○ Replacement for current station at 1090 Whit Davis Road, which will be new construction ○ Discussion of options for vintage fire truck (Ford F850) at the current station, which is not in use. User group is all firefighters and central services  ■ Auctton; use parts for future public art; interactive educational project; bus shelter; deconstructed truck 3. Outreach Committee Report (Madeline Blankenship) ● Discussion of supporting April Poetry Month events ● Discussion of opening of Firefly Trail ● Discussion of outreach ideas, including Picnics in the Parks, public tour of bus shelters; ● Discussion of tabling and materials at events this summer (PRIDE, AthFest) ○ Name tags for new members; other branded merch such as T-shirts ○ New round of Music Walk of Fame inductees will be announced at AthFest (Montu Miller) in June. ○ Chair Victoria Prevatt approved spending for outreach materials, T-shirts and other materials. ● Stephanie Raines will arrange the tuning of the pianos at the ACC Library and the Council on Aging. Other Updates: Jan Bush reports that the Arts Council will be taking possession of the College Street Decks Art Deco project Votes Taken with Motion / Second / Results (Unanimous or Number of Yes / No Votes and names) (if applicable): ● Madeline Blankenship moved, Darcie St. Onge seconded the acceptance of the draft March 2023 meeting minutes. They were approved unanimously. ● Madeline Blankenship moved, Darcie St. Onge seconded the acceptance of the draft April 2023 meeting minutes. They were approved with five votes in favor and 1 abstention (Esra Santesso). Meeting Adjourned: The meeting was adjourned at 7:40 pm EST. Minutes Drafted By: Kimberly Davis