Mayor & Commission Meetings

AUDIT COMMITTEE MEETING MINUTES Wednesday, March 6, 2019 Committee Members Present: Visiting: Commissioner Melissa Link, Committee Chair Blaine Williams, Manager Commissioner Patrick Davenport David Fluck, Director, Central Services Commissioner Ovita Thornton Frank Stephens, Director, Public Utilities Commissioner Allison Wright Michael Smith, Community Citizen Staff: Member(s) Absent: Stephanie Maddox, Internal Auditor Commissioner Russell Edwards Deborah Allen, Recorder Jill Arquette, Management Analyst Committee Chair Link called the meeting to order at 5:36 pm. A. Approval of Minutes: Commissioner Wright agreed to a motion for approval of the minutes with a change under agenda topic D. 2019 Work Plan Discussion to state, “The proposed 2019 Work Plan will be discussed after the majority of the 2018 Work Plan has been completed.” The Committee agreed and unanimously approved the Minutes from the February 13, 2019 meeting. B. 2018 Work Plan Update: Internal Auditor Maddox provided a status update on the annual work plan:  Sheriff’s Office  Central Services Department – Fleet Management Program  Public Utilities Department – Water Business Office The Audit Status Report was disseminated at the meeting. C. 2019 Work Plan Discussion: Commissioner Wright made a motion that discussion of the 2019 Annual Work Plan cease until the 2018 Annual Work Plan is complete. All committee members agreed. D. General Information Update:  The Office of Operational Analysis submitted a request for a PTNB position for FY20. The part-time position (25 hours/week) will free up an additional full-time staff member, increasing the number of staff contributing to audit work from two full–time employees to three full-time employees.  Commissioner Wright requested a list of complete audits conducted by the current Office of Operational Analysis be uploaded to their webpage. E. Items for Discussion at next meeting The committee will discuss the audit of the Sheriff’s Office. The meeting adjourned at 6:40 pm. Page 1 of 1