Mayor & Commission Meetings

The meeting will be streamed and broadcast live. Interested members of the public can watch live online via YouTube at www.youtube.com/accgov or the YouTube app, via www.accgov.com/videos, via Facebook at www.facebook.com/accgov, or on ACTV Cable Channel 180 or at www.accgov.com/actvlive WORK SESSION AGENDA UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA Thursday, February 16, 2023 – 5:30 PM City Hall Commission Chamber I. Call to Order (5:30 p.m.) Mayor Kelly Girtz II. Items for Future Consideration A. Pay and Classification Structure Primer/ ....................................... Julian Pawlowski Sheriff Pay Recommendation Mercer Senior Associate B. Classic Center Arena............................................................................ Paul Cramer Classic Center Executive Director C. SPLOST 2020 Project #24 – Animal Shelter .................................... Keith Sanders Project Concept SPLOST & TSPLOST Program Administrator III. Adjourn NOTE: All reports are draft. No final action is taken at this work session. The Work Session is open to the public; however, public comments are not received. March 14, 2023 Work Session •  welcome to brighter February 16, 2023 Julian Pawlowski, Senior Principal Lia Santos, Senior Principal A business of Marsh McLennan Introduction 3 Data Analysis 8 Market Findings 12 Agenda Introduction Establishing a Foundational Compensation Strategy & Platform ATHENS-CLARKE COUNTY COMPENSATION PEOPLE STRATEGY GOVERNMENT STRATEGIES STRATEGY C O M P E N S AT I O N P L AT F O R M “ P I L L A R S ” Foundational Programs Processes Technology Elements ONGOING REVIEW AND ALIGNMENT 3 Introduction Compensation Platform Illustrative Foundational Programs Process Technology Elements Job Architecture / Base Pay Salary Annual Salary Compensation Career Framework Structure Administration Management Job Catalog (Codes, Job Classification / Incentives HRIS System Titles) Market Pricing Performance Administrative Performance Job Descriptions Management Guidelines Management 4 Introduction Guiding Principles Developing the Public Safety Compensation Program • – – – • • 5 Introduction Original Peer Group Peer Groups Gwinnett County South Fulton (City) Dekalb County Roswell (City) Cobb County Rockdale County Georgia Municipalities Atlanta (City) Jackson County Columbus (City) Gainesville (City) Macon‐Bibb County McDonough (City) Sandy Springs (City) Banks County Knoxville, TN Auburn, AL Large Southeastern Gainesville, FL Chapel Hill, NC College Towns Columbia, SC Starkville, MS Georgia State Patrol University of Georgia Other Organizations Clarke County School District 2022 Athens-Clarke County Sheriff’s Department Market Assessment 6 Introduction Current Police Officer, Sheriff Deputy, and Detention Officer Schedules 2022 Athens-Clarke County Sheriff’s Department Market Assessment 7 Updating the Market in 2022 / 2023 Methodology & Guiding Principles Updated Peer Groups • The following table shows mutually agreed-upon agencies that are comparable to Athens-Clarke County based on county structure, direct talent competitors, and other characteristics. The peer group & its subsets are utilized to compare Athens- Clarke County to others in a fair and consistent manner. 2022 Confirmed Peer Groups Gwinnett County Sheriff Glynn County Sheriff DeKalb County Sheriff Dougherty County Sheriff Counties with both Police & Cobb County Sheriff Chatham County Sheriff Sheriff Departments Clayton County Sheriff Polk County Sheriff Floyd County Sheriff Henry County Sheriff Fulton County Sheriff Oconee County Sheriff Madison County Sheriff University of Georgia Law Enforcement Jackson County Sheriff Direct Talent Competitors Commerce City Police Watkinsville City Police Athens-Clarke County Police Columbus (City) Police Roswell (City) Police City Police Departments Atlanta (City) Police Gainesville (City) Police Sandy Springs (City) Police McDonough (City) Police Hall County Sheriff Barrow County Sheriff Other Sheriff Departments Rockdale County Sheriff Augusta-Richmond County Sheriff Banks County Sheriff Knoxville, TN Chapel Hill, NC Gainesville, FL Charlotte-Mecklenburg, NC Large Southeastern College Towns Columbia, SC Starkville, MS Auburn, AL Georgia State Patrol Gwinnett County School District Other Organizations Clarke County School District 2022 Athens-Clarke County Sheriff’s Department Market Assessment 9 Methodology & Guiding Principles Data Collection Sources Department Data Source Department Data Source Classification Recruiting Job Social Classification Recruiting Job Social County/City State County/City State Plan Website Posting Media Plan Website Posting Media 2022 Athens-Clarke County Sheriff’s Department Market Assessment 10 Methodology & Guiding Principles Job Mapping ACC Job Title Peer Job Title Department(s) Corrections Deputy Lee County Deputy Corrections Officer Chatham County Deputy Jailer Richmond County Detention Deputy Rockdale County Detention Detention Officer I Glynn County Officer Detention Officer Alachua, Banks, Barrow, Cobb, DeKalb, Dougherty, Fulton, Henry, Oktibbeha, and Orange County Jail Officer Floyd and Polk County Jailer Oconee, Madison, Jackson, and Hall County Judicial Services Officer Richland County Sheriff Correctional Officer Clayton, Gwinnett, and Knox County Courthouse Deputy Polk County Deputy Sheriff Alachua, Banks, Barrow, Clayton, DeKalb, Dougherty, Floyd, Fulton, Gwinnett, Hall, Jackson, Lee, Madison, Oconee, Richland, Richmond, and Rockdale County Deputy Sheriff I Cobb, Glynn, Henry, Oktibbeha, and Orange County Sheriff Deputy Deputy Sheriff Recruit Chatham County Deputy Sheriff Trainee Mecklenburg County Patrol Officer - Sheriff Knox County Police Officer I Cobb, Glynn, Henry and Fulton County, City of Roswell Police Officer (non-certified) City of Gainesville (GA), City of Gainesville (FL) Cadet Georgia State Patrol School Resource Officer I Gwinnett County Police Officer Campus Police Officer Clarke County Police Officer City of Atlanta, Columbus, Knoxville, Charlotte, Auburn, and Starkville; UGA, Clarke, and Gwinnett County Patrol Officer City of McDonough, Dougherty & Floyd Counties Police Recruit Chatham, Clayton and DeKalb County, City of Sandy Springs, Watkinsville, and Commerce 2022 Athens-Clarke County Sheriff’s Department Market Assessment 11 Findings Market Summary Sheriff Deputy – By Peer Group Subset 13 Market Summary Detention Officer – By Peer Group Subset 14 A business of Marsh McLennan Copyright © 2022 Mercer (US) Inc. All rights reserved. The Classic Center Arena Project Update 2.16.23  History • Project 03: The Classic Center Arena • Passed partial funding of $34 million as part of SPLOST 2020 Referendum in November 2019 • Selected in Tier 1, 2 and 3 of SPLOST Funding in February 2021 • M & C Approved Architect Selection February 2021 (Perkins & Will / Smallwood) • M & C Approved CM@R Selection April 2021 (JE Dunn) • M & C Approved $55,000,000 Bond Issuance in October 2021 • M & C Approved project budget of $135,655,498 in January 2022 • District Development Committee selected Master Developer Partner in August 2022 (Classic Center Partners, LLC) • M & C Approved $37,000,000 Bond Issuance in August 2022  Purpose • Provide update on project • Summarize Project Budget • Cover commitments made • New sources of revenue • Timeline for FF&E and additional RFP’s • Update on parking deck • Update on debt service payback • Review revised schedule 3  55 Sporting Events 15 Conventions 10 Family Shows 20 Community 25 Concerts Events 4 $33 Million 90,000 Annual Economic Impact New Hotel Room Nights $330 Million 600 In New Developments New Jobs Created 5  Expense Summary Project Budget Totals JE Dunn contract and change order #1 111,350,000 Design and Engineering – Perkins & Will 4,939,266 Administration, Legal, Misc. 2,222,834 Land, air rights, rail line work 1,562,370 Consulting 958,007 Public Art 320,846 Hickory Street planning – Perkins & Will 411,440 Rock & Soil removal beyond existing owner controlled 1,030,526 contingency - estimated Preliminary Estimate - Foundry Street Plaza Repair 750,000 Recommended additional contingency 4,000,000 Budgeted Amount - Kitchen/Bar Equipment 1,500,000 Budgeted Amount - Data/IT Systems/Phones 1,761,383 Budgeted Amount - FF&E 2,100,000 Budgeted Amount - Signage 250,000 Zoning Variance & Permitting Fees 60,332 Other (Legal, procurement, etc.) 131,283 Assumptions Other Uncommitted Funds 68,107 • Bridge & Stair across Hickory St. paid by Preliminary Estimate - Scoreboard 1,300,000 Master Developer Owner Ops and Rigging System 400,000 • Cost of future change orders covered by Dasherboards 217,008 recommended additional contingency Total 135,333,402  Income Summary Funding Summary Totals Date Available Current Funding Sources (Through January 2023) SPLOST 33,320,000 Currently Available CCA First Borrowing 49,425,110 Currently Available CCA Second Borrowing 32,000,000 Currently Available CCA Contribution 5,000,000 Currently Available Levy Catering Contribution 2,200,000 Currently Available Investment Pay Out (From CCA Investments) 1,526,994 Currently Available Current Funding Sources Subtotal 123,472,104 Additional Funding Sources Oak View Group Investment 1,700,000 February 2023 Master Developer: Phase 1 & Parking Deck Option Fees 1,000,000 April 2023 Master Developer: Parking Deck Option Balance 500,000 May 2023 Master Developer: Parking Deck Rent 4,013,250 June 2023 Paciolan Ticket Investment 500,000 July 2023 Master Developer: Phase 1 Option Balance 2,500,000 September 2023 Master Developer: Phase 1 Rent 1,500,000 December 2023 Master Developer: Phase 2 Option Fee 500,000 April 2024 Subtotal 12,213,250 Total of Received and Anticipated funding 135,685,354 Total of Committed and Budgeted Expenses 135,333,402 Project Surplus/(Shortage) 351,952  Commitment Summary Project Expenses Expenses Total Commitments New Income Running Total Source SPLOST/Bonds/ 123,055,011 123,472,104 417,093 Commitments to Date Levy/Investments February (Plaza Repair) 750,000 123,805,011 1,700,000 1,367,093 OVG March (Kitchen / CNS) 3,261,383 127,066,394 -1,894,290 April 127,066,394 1,000,000 -894,290 Master Developer May (FF&E, Signage) 2,350,000 129,416,394 500,000 -2,744,290 Master Developer June (Scoreboard / Rigging) 1,700,000 131,116,394 4,013,250 -431,040 Master Developer July (Dasherboards) 217,008 131,333,402 500,000 -148,048 Paciolan August 131,333,402 -148,048 September 131,333,402 2,500,000 2,351,952 Master Developer October 131,333,402 2,351,952 November 131,333,402 2,351,952 December 131,333,402 1,500,000 3,851,952 Master Developer 4/1/2024 (Contigency) 4,000,000 135,333,402 500,000 351,952 Master Developer Totals 135,333,402 135,685,354 351,952 Project Cash Flow Projection  Timeline Update February June • Settle rock dispute • Approve purchase of scoreboard • Receive Master Development Parking • Approve Foundry Plaza repair • Receive Oak View Group Investment ($1.7 million) Deck Prepaid Rent ($4,013,250) March July • Receive Paciolan Investment • Approve purchase kitchen equipment • Approve purchase of Converged Network System (CNS) ($500,000) • Approve purchase of dasherboards April • Potential approval Bridge & Stair construction September • Receive Master Developer Phase 1 award Agenda Item (JE Dunn) • Receive Master Developer Parking Deck & Option Balance ($2.5 million) Phase 1 Option Fee ($1 million) December May • Receive Master Developer Phase 1 Prepaid Rent ($1.5 million) • Approve purchase of Furniture, Fixtures & Equipment (FF&E) • Approve purchase of signage • Receive Master Developer Parking Deck April ‘24 Option Balance ($500,000) • Receive Master Developer Phase 2 Option Fee ($500,000)  Construction Update • Structural steel construction begins: June 2023 • Anticipated “Topping Out”, roof construction: October 2023 • Building Weather Tight: January 2024 • Substantial Completion: Spring 2024  Parking Deck & Development Update • CCA Hired Sheley, Hall & Williams, PC to represent Master Developer negotiations • Delivered lease agreement to Master Developer • Delivered development documents to Master Developer • Applied for Transportation Infrastructure Finance and Innovation Act (TIFIA) funding • Applied for Tax Allocation District (TAD) funding • Coordinating with Dan McCrae on Special District • Master Developer has signed agreement with design team (Smallwood) Questions?  SPLOST 2020 Project 24: Animal Shelter Improvements Proposed Project Concept MAYOR AND COMMISSION WORK SESSION February 16, 2023 Presented by: Keith Sanders, SPLOST Program Administrator Nicollette Watkins, Interim Animal Services Director Meeting Agenda and Purpose  Purpose : Present to the Mayor and Commission, the User Group’s Proposed Project Concept for the Animal Shelter Improvements Project.  History  User Group  Proposed Project Concept  Next Steps  Q&A 2 History  On November 5, 2013, the M&C approved the Project Concept for SPLOST 2011 Project 19; which included the addition of the new Cat Shelter to the Project Concept.  On June 3, 2014, the M&C awarded the Construction Services Contract for the Animal Shelter Renovation.  In November 2016, the Animal Shelter renovation project was completed. This project consolidated Animal Shelter facilities, added capacity for additional animals, and added or expanded the support staff and facilities needed to operate the shelter.  On December 9, 2016, the newly renovated Animal Shelter was dedicated.  On November 5, 2019, ACC voters approved the SPLOST 2020 Program Referendum. This Referendum included the Animal Shelter Improvements Project (SPLOST 2020 Project 24).  On April 7, 2020, the M&C approved the proposed Fiber Connectivity Project Concept – for Public Safety Communication Systems Improvements (SPLOST 2011 Project 05) and Animal Shelter Expansion (SPLOST 2011 Project 19). 3 History (continued)  On May 12, 2021, the ACAC recommended that SPLOST 2020 Project 24, Animal Shelter Improvements be designated as appropriate for public art with a budget amount of 1% of the proposed construction budget.  On June 1, 2021, the M&C approved the Master Implementation Plan and Funding Schedule for the SPLOST 2020 Program. The SPLOST 2020 Project 24, Animal Shelter Improvements, included funding programmed for Tiers #2, & #3.  In June 2022, a User Group was established for the project, consisting of Kristall Barber, Beth Smith, Cook English, Jed Kaylor, Nicollette Watkins, and Dr. Staci Cannon.  On September 6, 2022, the User Group participated in the animal shelter site visit with SPLOST staff and identified the current needs at the shelter, considered those as part of the proposed project concept items. (Attachment #1)  On January 24, 2023, the User Group recommended to proceed with the Proposed Project Concept in priority order for consideration by the SPLOST 2020 Citizen Oversight Committee and M&C during the February/March voting cycle. 4 User Group & Participating Departments User Group Members Department Jed Kaylor Athens Area Humane Society Cook English Athens Area Humane Society Dr. Staci Cannon College of Veterinary Medicine, UGA Kristall Barber Animal Services Nicollette Watkins Animal Services Beth Smith Central Services 5 Project 24 Animal Shelter Improvements Initial Project Statement Animal Shelter Improvements, project will provide funding for renovations, improvements, additions to, and equipping of dog kennels, front offices, and public spaces of the animal shelter. Depending upon costs and funding availability, this project will primarily renovate or replace the dog kennel runs with improved materials and systems to improve the ability to maintain sanitary conditions and to make cleaning easier and more effective, to better serve the needs of animals housed at the facility, and to efficiently provide the level of animal services directed by the Mayor and Commission. Improvements may also include an adjoining dog park area and/or the addition of additional outdoor dog runs for pet and potential adopter interaction. Additionally, to the extent allowed by law, funds may be used as matching funds for leveraging grant opportunities. 6 Proposed Project Concept Must Haves – All work proposed is in the original dog kennels  Retrofit kennel runs with solid barriers to prevent the spread of illness and infections between animals.  Provide system and/or drainage improvements to allow for kennel cleaning without having to move the dogs between kennels or to be in kennels while being cleaned. Highly Wanted  Update the kennel’s roof structure to prevent/reduce the stormwater inside the kennels.  New HVAC systems to create an environment protected from extreme heat and cold and to reduce cross contamination through proper ventilation.  Provide kennel barrier separation at the bottom and sides of the kennel doors and the employee access hallway to avoid dogs’ reactivity and disease spread. Nice to Haves  Install hose systems for easier cleaning of animals.  Resurface the existing concrete walkway of the employee access hallway at the interior kennels. 7 Proposed Project Concept – Must Haves Retrofit kennel runs with solid barriers to prevent the spread of illness and infections between animals. replacement of old chain link & flexi kennel walls Old kennel with chain link & flexi walls New kennel with concrete block walls 8 With new coatings and insulation Proposed Project Concept – Must Haves Provide system and/or drainage improvements to allow for kennel cleaning without having to move the dogs between kennels or to be in kennels while being cleaned. Old kennels with single exterior floor drains New Kennels with interior floor drains, or other systems to improve 9 cleaning Proposed Project Concept – Highly Wanted Update the kennel’s roof structure to prevent/reduce the stormwater inside the kennels 10 Proposed Project Concept – Highly Wanted New HVAC systems to create an environment protected from extreme heat and cold and to reduce cross contamination through proper ventilation. 11  Proposed Project Concept – Highly Wanted Kennel Barrier to be installed at the bottom of the kennel doors at the interior side of the kennels and the employee access hallway to avoid dogs’ reactivity and disease spread Examples of potential Kennel Barriers Inside view of Kennels from hallway 12 Proposed Project Concept – Nice to Have Resurface the existing concrete walkway of the employee access hallway. Install interior hose system for cleaning animals. Existing concrete walkway 13 Proposed Project Concept – Budget Total Project Budget: $ 547,820 Budget Estimate Description $ 6,099 Expensed or Encumbered $ 42,278 Designated Design Fees $ 28,263 Designated Fixtures, Furniture and Equipment $ 20,750 Designated Misc./Testing, PM Fees & Permitting $ 3,400 Designated for Public Art $ 69,564 Designated Design & Construction Contingency $ 387,466 Available for Proposed Improvements 14 Proposed Project Concept – Next Steps  On February 20, 2023, the Proposed Project Concept will be presented to the SPLOST 2020 Oversight Committee for confirmation that the Proposed Project Concept meets the intent of the SPLOST 2020 Project 24 Initial Project Statement.  Mayor & Commission Consideration of Proposed Project Concept (March Regular Vote Session)  If approved, Staff and User Group will begin to develop Schematic Design for future M&C consideration Questions and Comments 16