Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 11/12/2007- 12:35 PM Meeting ADMINISTRATIVE SERVICES 1. Approve the addition of twelve positions to the AUD Attachments organizational structure for the purpose of operating and maintaining the Fort Gordon water and sewer system. 2. Approve Disability Retirement of Mr. William Dixon Attachments under the 1977 Pension Plan. 3. Approve early retirement of Ms. Victoria Jenkins under Attachments the 1949 Pension Plan. 4. Approve reclassification of position in the Board of Attachments Elections Office. www.augustaga.gov  Administrative Services Committee Meeting 11/12/2007 12:35 PM Fort Gordon Staffing Request Department: Utilities Caption: Approve the addition of twelve positions to the AUD organizational structure for the purpose of operating and maintaining the Fort Gordon water and sewer system. Background: On November 1st, 2007, the Defense Energy Support Center (DESC) issued a notice to proceed to the City of Augusta for the operation and maintenance takeover of the FortGordon water and sewer system. According to the contract signed between Augusta and DESC, the city has 120 days from the notice to proceed date in which to assume full operation of the water and sewer system. In the contract proposal AUD set forth the need for twelve full time positions as follows: Operations Manager – 1, Civil Engineer III - 1, CMMS Manager – 1, Lab Technician – 1, Utility Supervisor – 1, Utility Foreman – 1, Heavy Equipment Operator – 1, Utility Worker – 4, and Senior Technician – 1. The original staffing positions placed in the proposal were based on the personnel needed to perform the required work, the personnel cost was one of the components in establishing the Operations & Maintenance (O&M) budget in which AUD is to receive a monthly payment from DESC for compensation of expenses. More reflection on the specific positions needed has resulted in the same number of positions but with some changes in position titles. Considering the major responsibility associated with the general overseer of the FortGordon operations, we have changed the title of the Operations Manager position to Superintendent of Operations – Pay Grade 57. Also, it is the desire of AUD to streamline the renewal and replacement project costs by having a project engineer on staff to oversee all of the replacement projects. Therefore, the Civil Engineer III position has been replaced with Design Engineer I – Fort Gordon Technical Lead – Pay Grade 56. All of the remaining positions remain the same as originally proposed, Cover Memo Item # 1  however, it is the intent of AUD to hire the Superintendent of Operations first and allow this individual to be a integral part of assembling the FortGordon employees group. This may entail adjustment of some current proposed job titles, in which case AUD will return with another agenda item at a later date with the proposed changes. All of the job descriptions of the current proposed positions are attached to this agenda item. Analysis: The contract between the City of Augusta and DESC allows for the city to be compensated for the cost associated with the staffing for the Fort Gordon operations. The approval of this item will allow for AUD to add the twelve new positions to the existing organizational structure and allow for the time needed to begin hiring and putting in place the employee group that will maintain the Fort Gordon water and sewer system. Financial Impact: The anticipated annual budget, including benefits, for the proposed twelve positions is $488,264. AUD will be compensated for this expense per the contract between the city and DESC. Alternatives: None Recommended Recommendation: It is recommended to approve the addition of twelve positions to the AUD organizational structure for the purpose of operating and maintaining the Fort Gordon water and sewer system. Funds are Available in the Funds are available in: 506101110-6011150 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 Page 1 of 8 Augusta-Richmond County Job Description Approved Title: Design Engineer I Job Code: Title: Design Engineer I Overtime: Exempt Department: Utilities Date Prepared: October 17, 2007 Reports to: Engineering Services Manager Job Grade: 56 GENERAL SUMMARY: Review plans, designs, and administering water and sanitary sewer construction and/or improvements within the guidelines of state laws, local ordinances, Augusta-Richmond County policies and procedures, and accepted survey and engineering practices. Reports to the Engineering Services Manager or other designated person and works with co-workers, engineers, utility personnel, contractors, and the public to provide technical support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Prepares easement deeds and facilitates acquisition of same. 2. Evaluates water and sanitary sewer projects needed. 3. Maintains current status reports and files on projects. 4. Coordinates projects with other agencies. 5. Performs field surveying. 6. Attends pre-construction and utility meetings. 7. Prepares bid packages. 8. Responsible for in-house design contracts. 9. Designs water/ sewer and related utilities projects. REQUIREMENTS Education: BA/BS in related occupational field of study. Experience: 5 years experience to perform principal duties and responsibilities. Possess P.E. License. Knowledge/Skills/Abilities: • Considerable knowledge of principles and theories of civil engineering, water and sanitary sewer materials and construction, surveying and design principles and practices, construction estimating, and backflow prevention and installation. • Familiarity with departmental policies and procedures and laws and regulations. • Proficiency in administering construction contracts. • Mastery of operating personal computers and using drafting and surveying instruments. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed in an office and outdoors with exposure to inclement weather, dirt, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date _____________________________________________________________ _________________________ Line or Staff Management Date Util/46 Item # 1  Attachment number 1 Page 2 of 8 Augusta-Richmond County Job Description Approved Title: CMMS Manager Job Code: Title: CMMS Manager Overtime: Exempt Department: Utilities Date Prepared: November 5, 2007 Reports to: Utilities IT Project Leader Job Grade: 54 GENERAL SUMMARY: Provides engineering and technical support for wastewater collection system operation and maintenance. Responsible for management of computerized maintenance management system, system hydraulic models, and maintenance of GIS maps. Reports to the Utilities IT Project Leader or other designated person. Coordinates with Construction and Maintenance Division to accomplish preventive maintenance of the system. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Data entry and conversion. 2. Coordinates with Augusta-Richmond County GIS Manager for continued integration of the GIS with the CMMS. 3. Coordinates with other Department personnel that have access to the CMMS. 4. Maintains accurate water and sanitary sewer information. 5. Attends meeting. 6. Serves as a resource to other division within the Department. REQUIREMENTS Education: BA/BS in Civil or Environmental Engineering desirable but not required. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of computers and maintenance management software. • Familiarity with departmental policies and procedures. • Mastery of record keeping. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed in an office and other locations with exposure to inclement weather, dirt, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS __________________________________________________________ ________________________ Human Resources Date __________________________________________________________ ________________________ Line or Staff Management Date Util/19 Item # 1  Attachment number 1 Page 3 of 8 Augusta-Richmond County Job Description Approved Title: Senior Technician Job Code: Title: Senior Pump and Wells Technician Overtime: Non-exempt Department: Utilities Date Prepared: August 25, 1997 Reports to: Assistant Operations Manager Job Grade: 46 GENERAL SUMMARY: Coordinates, repairs, maintains, and operates Utilities Department pumps, valves, wells, and motors within the guidelines of departmental policies and procedures, written instructions and supervisory instructions. Reports to the Superintendent I or other designated person and works with pump and motor suppliers and employees to provide Technical Support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Investigates and resolves technical problems. 2. Performs preventive maintenance activities. 3. Maintains inventory of parts and supplies. 4. Supervises and trains Wells Technicians. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of repair and maintenance techniques for pumps, wells, motors, and valves, electricity (three-phase system control circuits), system (SCADA) telemetry, water and sewer system, and general mechanical operations. • Familiarity with departmental policies and procedures. • Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves (PRV and ACT). • Mastery of all phases of electrical systems. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to noise, diseases, chemicals, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date Util/22 Item # 1  Attachment number 1 Page 4 of 8 Augusta-Richmond County Job Description Approved Title: Utility Foreman I Job Code: Title: Construction & Maintenance Foreman Overtime: Non-exempt Department: Utilities – Collection & Distribution Division Date Prepared: January 24, 2007 Reports to: Asst. Operations Manager Job Grade: 46 GENERAL SUMMARY: Supervises and coordinates water and sewer services crews and installs, repairs, and maintains water and sewer mains and lines within the guidelines of supervisory instruction, accepted work practices, and department rules and procedures. Reports to the Assistant Operations Manager or other designated person and works with co-workers and public to provide maintenance support. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Trains, supervises, evaluates, counsels, and serves as a resource to subordinate employees. 2. Makes water and sewer taps, lays pipe, treats sewer lines, and clears water and sewer rights-of-way. 3. Reads and interprets blueprints. 4. Locates water and sewer lines and leaks, and turns off water mains. 5. Operates a backhoe, roller, trencher, and other equipment. 6. Responds to customer complaints and answers emergency service calls. 7. Flags traffic around work areas. REQUIREMENTS Education: High School diploma / GED, trade school, or equivalent level of education. Experience: 5 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of methods and practices of installing, maintaining, and repairing water meters, and water and sewer mains and lines, and effective supervisory practices. • Familiarity with policies and procedures pertaining to the repair and maintenance of water and sewer mains and location of water and sewer lines and mains. • Proficiency in laying, constructing, maintaining and repairing water and sewer lines and mains. • Mastery of using tools (wrenches, pumps, concrete saw, jackhammer, and metal detector) and operating light equipment. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have the ability to obtain a valid state operator/driver’s license for the type of vehicle or equipment operated. • Must possess Class III Certification in water distribution through Georgia State Board of Examiners. • Possess 10+ years of experience in water utility work. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to noise, diseases, chemicals, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Item # 1  Attachment number 1 Page 5 of 8 Augusta-Richmond County Job Description Approved Title: Water Treatment Plant Operator Job Code: Title: Lab Tech/ Operator I Overtime: Non-exempt Department: Utilities Date Prepared: April 10, 2003 Reports to: Water Treatment Plant Manager Job Grade: 44 GENERAL SUMMARY: Must possess or obtain through reciprocity Georgia Water Analyst Certification or Class II Operator Certification. Performs primary and secondary laboratory analysis of water samples within the guidelines of state and federal EPA drinking water regulations. Fills in for Operator and/or Shift Supervisor as required. Reports to the Water Treatment Plant Manager or other designated person. Responds to complaint calls, provides operational support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Collects water samples, conducts bacteriological tests, analyses results and records data. 2. Aides in the control of plant processes insuring water delivered meets or exceed USEPA/EPD standards. 3. Performs secondary test such as corrosion control, Fe, MN, Cl and taste and odor control. 4. Prepares comparative charts and graphs to improve plant processes 5. Maintains high-quality Quality Assurance program and appropriate documentation. 6. Responds to inquiries from the public concerning water system problems. 7. Serves as a resource to subordinate and supervisory personnel. REQUIREMENTS Education: High School diploma, GED or higher level of education. Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of chemistry, bacteriology, water system operations and handling and application of chemicals necessary to maintain safe water supply. • Familiarity with standard laboratory practices. • Proficiency in water plant operation, basic math, and chemistry • Mastery of using water analysis equipment • Good communication skills, both oral and written • Demonstrated ability to work independently and as a team member • Established ability to perform under high stress and remain congenial • Ability to quickly grasp and help satisfy current and future EPA regulations. Other: • May supervise and/or train selected subordinate lab or operations personnel. • Possess or obtain (through reciprocity) Lab Analysis & Class II Georgia Water Treatment Certification • Possess and maintain a valid driver’s license or any equipment operated. • Possess or have ability to obtain and maintain HAZMAT certification PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and ability to distinguish between shades of colors. Work is performed, outdoors in various climatic conditions, in an office, laboratory, chemical storeroom, and in electrical and mechanical rooms with exposure to noise, hazardous chemicals, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS Human Resources ______________________________________________________________ __________________________ Line or Staff Management Date Item # 1  Attachment number 1 Page 6 of 8 Augusta-Richmond County Job Description Approved Title: Utility Supervisor I Job Code: Title: Construction & Maintenance Supervisor Overtime: Non-exempt Department: Utilities – Collection & Distribution Division Date Prepared: January 24, 2007 Reports to: Utility Foreman Job Grade: 43 GENERAL SUMMARY: Supervises work crews and installs water and sewer mains and lines within the guidelines of supervisory instructions, accepted work practices, and Augusta-Richmond County and department rules and procedures. Reports to the Utility Foreman or other designated person and works with co-workers to provide maintenance support. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Install pipe. 2. Perform water and sewer taps. 3. Perform flagman duties around worksites. 4. Repair sewer lines, sewer mains, and water meters. 5. Assist in maintaining and repairing fire hydrants and valves. 6. Maintain and clear water and sewer rights-of-way. 7. Maintain vehicles and equipment. 8. Adjust valves and manhole covers to grade. 9. Investigate water pressure complaints and answer emergency service calls. 10. Operate machinery with moving parts. REQUIREMENTS Education: High School diploma, GED or higher level of education. Experience: 5 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of water and sewer line construction and repair techniques. • Familiarity with Augusta-Richmond County and departmental policies and procedures. • Proficiency in the repair and construction of water and sewer lines. • Mastery of using standard tools, power tools, and operating machinery. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. • Possess 5+ years experience in water utility work and possess a Class III Certification in water distribution through Georgia State Board of Examiners, or possess 10+ years of water utility work experience with no utility certification. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed on job sites and with exposure to noise, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Item # 1  Attachment number 1 Page 7 of 8 Augusta-Richmond County Job Description Approved Title: Heavy Equipment Operator I Job Code: Title: Heavy Equipment Operator Overtime: Non-exempt Department: Utilities – Collection & Distribution Division Date Prepared: January 24, 2007 Reports to: Utility Foreman Job Grade: 43 GENERAL SUMMARY: Operates heavy equipment within the guidelines of department policies and procedures and supervisory instructions. Reports to the Utility Foreman or other designated person and works under close supervision to provide maintenance services. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Performs maintenance on equipment. 2. Operates rodder and or vactor truck(s). 3. Loads trucks. 4. Serves as a resource to subordinate personnel. REQUIREMENTS Education: High School diploma / GED, trade school, or equivalent level of education. Experience: 5 - 10 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Familiarity with departmental policies and procedures and preventative maintenance techniques. • Proficiency in operating heavy equipment and driving. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have the ability to obtain a valid state operator/driver’s license for the type of vehicle or equipment operated. • Possess 5 – 10 years experience in similar water utility position. • Must possess commercial drivers license. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to noise, diseases, chemicals, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Item # 1  Attachment number 1 Page 8 of 8 Augusta-Richmond County Job Description Approved Title: Utility Worker I Job Code: Title: Construction & Maintenance Worker Overtime: Non-exempt Department: Utilities – Collection & Distribution Division Date Prepared: January 24, 2007 Reports to: Utility Supervisor Job Grade: 39 GENERAL SUMMARY: Constructs, repairs, and services water and sewer lines within the guidelines of supervisory instructions, accepted work practices, and Augusta-Richmond County and department rules and procedures. Reports to Utility Supervisor or other designated person and works with co-workers to provide maintenance support. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Install pipe. 2. Perform water and sewer taps. 3. Perform flagman duties around worksites. 4. Repair sewer lines, sewer mains, and water meters. 5. Assist in maintaining and repairing fire hydrants and valves. 6. Maintain and clear water and sewer rights-of-way. 7. Maintain vehicles and equipment. 8. Adjust valves and manhole covers to grade. 9. Investigate water pressure complaints and answer emergency service calls. 10. Operate machinery with moving parts. REQUIREMENTS Education: High School diploma, GED or higher level of education. Experience: 5 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of water and sewer line construction and repair techniques. • Familiarity with Augusta-Richmond County and departmental policies and procedures. • Proficiency in the repair and construction of water and sewer lines. • Mastery of using standard tools, power tools, and operating machinery. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. • Shall posses 10+ years water utility work experience. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed on job sites and with exposure to noise, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Item # 1  Administrative Services Committee Meeting 11/12/2007 12:35 PM Petition for Disability Retirement of Mr. William Dixon Department: Human Resources Caption: Approve Disability Retirement of Mr. William Dixon under the 1977 Pension Plan. Background: If an employee is totally and permanently disabled after five years of Credited Service, said employee may receive a monthly benefit equal to one (1) % of Average Earnings multiplied by years of Credited Service. This benefits are payable upon Commission approval of the petition of retirement. Analysis: Mr. William Dixon (age 45) is currently a Lieutenant with the Augusta Fire Department. Mr. William Dixon was hired on November 18, 1985; he joined the 1977 Pension Plan on November 18, 1985. Mr. Dixon meets all requirements for Non-Employment Related Disability Retirement under the 1977 Pension Plan. His proposed retirement date is November 30, 2007. The disability retirement benefit payable to Mr. Dixon will be $794.32 per month (Life only). Financial Impact: Funds are available in the 77 Pension Plan. Employee has contributed four (4) % of his salary towards his retirement since November 18, 1985. Alternatives: Do Not Approve Disability Retirement of Mr. William Dixon under the 1977 Pension Plan. Recommendation: Approve Disability Retirement of Mr. William Dixon under the 1977 Pension Plan. Funds are Available in the Following Cover Memo Item # 2 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2  Administrative Services Committee Meeting 11/12/2007 12:35 PM Petition for Early Retirement of Ms. Victoria Jenkins Department: Human Resources Caption: Approve early retirement of Ms. Victoria Jenkins under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Early Retirement Date is the first day of any month within five years of the Normal Retirement Date and after the completion of 20 years of service. Analysis: Ms. Jenkins (age 55) is currently a Bus Operator with the Transit Department. Ms. Jenkins was hired on May 2, 1985; she joined the 49 Pension Plan on May 2, 1985. Ms. Jenkins meets both the age and years of service requirements for early retirement in the 1949 Pension Plan. Her proposed retirement date is November 30, 2007. The normal retirement benefit payable to Ms. Jenkins will be $596 per month (100% Joint & Survivor). Financial Impact: Funds are available in the 1949 Pension Plan. Employee has contributed 8% of her salary towards her retirement since May 2, 1985. Alternatives: Do not approve the retirement of Ms. Victoria Jenkins under the 1949 Pension Plan. Recommendation: Approve the retirement of Ms. Victoria Jenkins under the 1949 Pension Plan. Funds are Available in the Cover Memo Item # 3 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3  Administrative Services Committee Meeting 11/12/2007 12:35 PM Reclassification of Position for Board of Elections Office Department: Board of Elections Caption: Approve reclassification of position in the Board of Elections Office. Background: This reclassification was requested in 2003, 2005, and most recently at the July 30, 2007 Administrative Services Committee Meeting. The reason for the request is due to a change in job duties as a result of changes in election law. The position would change from a deputy clerk (grade 39) to an administrative aid (grade 43). Analysis: A restructure of job duties in the Board of Elections office was implemented in 2003. The reclassification of the position would support the restructure of job duties. Financial Impact: The financial impact would be $4,500 annually. The funding for the salary increase was included and approved in the Board of Elections 2007 Budget. Alternatives: Continue along present course, which undercompensates the employee for the job that they perform. Recommendation: Approval is highly recommended for the continued efficient operation of the Board of Elections Office. Funds are Available in the Included in the Board of Elections 2007 Budget. Account Following number 101-01-4110-51.11110. Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Finance. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 3 Item # 4 Attachment number 1 Page 2 of 3 Item # 4 Attachment number 1 Page 3 of 3 Item # 4