Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 5/12/2008- 12:00 PM Meeting ADMINISTRATIVE SERVICES 1. Approve the Purchase of Voting Equipment Warranties. Attachments 2. Approve an Ordinance providing for the demolition of Attachments certain unsafe and uninhabitable structures in the Meadowbrook Neighborhood: 3505 Redd Drive, 3637 Brussels Street, (District 5, Super District 9); East Augusta Neighborhood: 3426 Applejack Terrace, (District 2, Super District 9); South Augusta Neighborhood: 2222 Grand Boulevard, (District 2, Super District 9); AND WAIVE 2ND READING. 3. Approve an Ordinance providing for the demolition of Attachments certain unsafe and uninhabitable structures in the Bethlehem Neighborhood: 1575 Picquet Avenue, 48 David Street, 1138 Sharpes Lane, 1418 Twelfth Street, (District 2, Super District 9); South Augusta Neighborhood: 2002 ½ Second Avenue, 2312 Milledgeville Road, (District 2, Super District 9); Harrisburg Neighborhood: 1912 Fenwick Street, 1758 Watkins Street, (District 2, Super District 9); West Augusta Neighborhood: 2854 Pineview Road, (District 7, Super District 10) AND WAIVE 2ND READING 4. Discuss and approve the memorial walk location Attachments recommended by the sub-committee. (Requested by Commissioner Grantham) (Referred from March 24 Administrative Services) 5. Accept as information the report from Human Resources Attachments and GMA regarding the switch of retirement plans and funds from Nationwide to MetLife. 6. Presentation by Mr. Stanley Brown regarding the failure Attachments to report a hate crime in the Recreation Department. 7. Authorize City’s support for Vantage Development Low- Attachments Income Tax Credit Application to the Department of Community Affairs for The Terrace at Edinburgh, Augusta, Georgia and approval of $300,000 in HOME Funds with an additional operating subsidy of $18,000 per year for ten (10) years. www.augustaga.gov  Administrative Services Committee Meeting 5/12/2008 12:00 PM Approve Voting Equipment Warranties Department: Board of Elections Caption: Approve the Purchase of Voting Equipment Warranties. Background: This is the annual fee necessary to purchase warranties for the voting equipment used in Augusta. The warranties must be purchased from the equipment provider, Premier Election Systems. This has been an ongoing expense since 2004. Analysis: The warranties are necessary to ensure the proper operation of the voting equipment deployed in Augusta. Financial Impact: The total cost is $62,720 to cover 654 pieces of equipment. Alternatives: To purchase new equipment instead of repairing existing equipment as needed. New equipment cost approximately $3,000 for each unit purchased. Recommendation: To approve the purchase of the warranties. Funds are Available in the 101-01-4111.5223112 Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 4 Item # 1 Attachment number 1 Page 2 of 4 Item # 1 Attachment number 1 Page 3 of 4 Item # 1 Attachment number 1 Page 4 of 4 Item # 1  Administrative Services Committee Meeting 5/12/2008 12:00 PM Demolition of Unsafe Structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Meadowbrook Neighborhood: 3505 Redd Drive, 3637 Brussels Street, (District 5, Super District 9); East Augusta Neighborhood: 3426 Applejack Terrace, (District 2, Super District 9); South Augusta Neighborhood: 2222 Grand Boulevard, (District 2, Super District 9); AND WAIVE 2ND READING. Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Cover Memo Item # 2 Recommendation: Approval Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING Following ACCOUNT: Account # 220072913 / 5211119 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 Page 1 of 1 ORDINANCE N0. ________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURES ON PROPERTY LOCATED AT 3505 REDD DRIVE, 3637 BRUSSELS STREET, 3426 APPLEJACK TERRACE, AND 2222 GRAND BOULEVARD. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following residential properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2- 17 with respect to said property, to-wit: • 3505 REDD DRIVE, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 120 as Parcel 15. • 3637 BRUSSELS STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 82 as Parcel 269. • 3426 APPLEJACK TERRACE, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 134-1 as Parcel 40. • 2222 GRAND BOULEVARD, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 72-4 as Parcel 10. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2008 MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION Item # 2  Administrative Services Committee Meeting 5/12/2008 12:00 PM Demolition of Unsafe Structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Bethlehem Neighborhood: 1575 Picquet Avenue, 48 David Street, 1138 Sharpes Lane, 1418 Twelfth Street, (District 2, Super District 9); South Augusta Neighborhood: 2002 ½ Second Avenue, 2312 Milledgeville Road, (District 2, Super District 9); Harrisburg Neighborhood: 1912 Fenwick Street, 1758 Watkins Street, (District 2, Super District 9); West Augusta Neighborhood: 2854 Pineview Road, (District 7, Super District 10) AND WAIVE 2ND READING Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Cover Memo Item # 3 Recommendation: Approval Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING Following ACCOUNT: Account # 101072910 / 5211119 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 ORDINANCE N0. ________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURE ON PROPERTY LOCATED AT 1575 PICQUET AVENUE, 48 DAVID STREET, 1138 SHARPES LANE, 1418 TWELFTH STREET, 2002 ½ SECOND AVENUE, 2312 MILLEDGEVILLE ROAD, 1912 FENWICK STREET, AND 1758 WATKINS STREET. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following residential properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said property, to-wit: • 1575 PICQUET AVENUE, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 59-3 as Parcel 359. • 48 DAVID STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 59-4 as Parcel 61. • 1138 SHARPES LANE, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 59-3 as Parcel 375. • 1418 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 59-1 as Parcel 543. • 2002 ½ SECOND AVENUE, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 72-3 as Parcel 335. • 2312 MILLEDGEVILLE ROAD, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 72-3 as Parcel 22.01. • 1912 FENWICK STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 35-3 as Parcel 109. • 1758 WATKINS STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 35-4 as Parcel 198. • 2854 PINEVIEW ROAD, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 18 as Parcel 53. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2008 MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION Item # 3  Administrative Services Committee Meeting 5/12/2008 12:00 PM Memorial Walk Recommendation Department: Clerk of Commission Caption: Discuss and approve the memorial walk location recommended by the sub-committee. (Requested by Commissioner Grantham) (Referred from March 24 Administrative Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4  Administrative Services Committee Meeting 5/12/2008 12:00 PM Response to Committee Concerns about Retirement Switchover Department: Human Resources Caption: Accept as information the report from Human Resources and GMA regarding the switch of retirement plans and funds from Nationwide to MetLife. Background: Augusta switched retirement plan providers in January 2008. This involved a transfer of most employees to a defined benefit (DB) plan, known as GMEBS, managed by the Georgia Municipal Association (GMA). There were 300+ employees who elected to stay with the previous Defined Contribution (DC) plan, also known as the 98 plan, and a handful who also wished to stay with the old city GMEBS plan and the old county 77 plan. The DB plan provides for retirement pay and benefits (health insurance, etc) at retirement, whereas the DC plan only provides for a payout to the employee of their contributions and earnings when they separate from the government. Employees were provided with election forms in 2007 in which they were asked to choose to stay with their current plan or move into the new GMEBS plan. The GMA plan addendum, which spelled out the agreement between Augusta and GMA, was approved by the Augusta Commission on December 18, 2007. The implementation of the new plans was planned for January 2008. During this time, there was to be a "blackout" in which the employees in the DC plan would not be able to access their funds as they were transferred from NationWide to MetLife. Analysis: The attached documentation from GMA describes the events that occurred during the transition of retirement accounts from NationWide to MetLife, including the blackout period, the actual liquidation and transfer of accounts from NationWide to MetLife, and the aftermath in which cleanup activities were performed. The attached documents from HR include 1) an evaluation of the letter from GMA as well as a Cover Memo Item # 5  general discussion of the city's actions before, during, and after the blackout period, and 2) a timeline that describes that actions that were taking place as the transition was underway. To summarize, the HR Department, Finance, GMA, and MetLife worked together to facilitate the transfer of funds from NationWide to MetLife. Problems were encountered and staff at the organizations involved acted to correct them as expeditiously as possible. At the direction of the Commission, 1) further work can be done by HR, Finance, GMA, and MetLife to determine the impact on individual employees, for further Commission review or 2) the Commission can determine that staff has made every reasonable effort to protect the 98 plan accounts during the transition of funds, and the matter can be closed. Financial Impact: Not Applicable Alternatives: Not Applicable Recommendation: Accept as Information the Report from Human Resources and GMA regarding the switch of retirement plans and funds from Nationwide to MetLife Funds are Available in the Not Applicable Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 5  Attachment number 1 Page 1 of 4 The Burgess Building · 201 Pryor Street, SW · Atlanta, Georgia 30303-3606 Tel 404-688-0472 · Fax 678-686-6289 · Toll Free 888-488-4462 · www.gmanet.com _________________________________________________________________________________________________________ April 18, 2008 TRANSMITTED VIA E-MAIL Blanchard@augustaga.gov Mr. Michael F. Blanchard City of Augusta Interim Director of Human Resources City of Augusta 530 Green St Room 601 Augusta, Georgia 30901 Dear Mike: The purpose of my letter is to respond to concerns expressed by some employees who allege that their account balances declined during the blackout period when funds were transferred from Nationwide to MetLife. It should be noted that participants in the defined contribution (DC) plan who affirmatively or by default elected to waive participation in the DC plan in favor of participating under the new defined benefit (DB) plan were not affected by the blackout period because the value of these participant accounts under the DC plan as of December 31, 2007 were transferred to the DB plan for purposes of funding benefits payable under the DB plan. In response to the allegation, we asked MetLife to reconstruct the change in unit values for each of the Nationwide investment options as of the latest quarter end which was December 31, 2007 and again as of the last business day (January 18, 2008) prior to the commencement of the blackout period and also at the close of business on January 25, 2008. The significance of the December 31st date is that it is the date of the last quarterly statement from Nationwide and, therefore, provides a base for the reconstruction exercise. The January 18th date reflects the last date on which participants in the DC plan could give investment direction or make changes prior to the blackout period. The January 25th date reflects the last date that participant accounts were subject to financial market conditions prior to emerging from the blackout period. The purpose of the blackout period is to restrict the ability of participants in the DC plan to direct or change investment allocation so that investment records can be confirmed and assets transferred to the successor administrator of the DC plan (MetLife). As I understand it, a blackout period is common for these types of transitions. I am sharing the results of the reconstruction exercise that MetLife completed on our behalf. It is reflected in the attachment to my letter. MetLife relied on Yahoo Finance to capture unit values. The accuracy of the unit values for each investment option under Nationwide is contingent on the accuracy of data reflected by Yahoo Finance. RISK MANAGEMENT AND EMPLOYEE BENEFIT SERVICES BOARD OF TRUSTEES Chairperson – Keith Brady, Mayor, Newnan ⋅ Vice Chairperson – Mickey Thompson, Mayor, Douglasville ⋅ Secretary-Treasurer – Jim E. Higdon, GMA Executive Director ⋅ Trustees – John Bennett, City Manager, Rome ⋅ Phil Best, Mayor, Dublin ⋅ Kathy Brannon, City Manager, Chamblee ⋅ James V. Burgess, Jr., Mayor, Social Circle ⋅ Ronnie Dixon, Mayor, Vidalia ⋅ James E. Elliott, Jr., City Attorney, Warner Robins ⋅ Elizabeth M. English, Councilmember, Vienna ⋅ Myrtle Figueras, Mayor, Gainesville ⋅ Mark Harrell, Mayor, Bainbridge ⋅ Bill Lewis, City Manager, Dahlonega ⋅ Joe Morton, City Manager, Fayetteville ⋅ James F. Palmer, Mayor, Calhoun ⋅ Kenneth E. Smith, Sr., Mayor, Kingsland Item # 5  Attachment number 1 Page 2 of 4 Mr. Michael F. Blanchard April 18, 2008 Page Two In summary, from December 31, 2007 to January 18, 2008 (close of business) a period in which participants had access to their accounts for purposes of investment direction or change, all investment funds in the Nationwide line-up lost unit value with the exception of one bond fund. Column 1 of the attachment compared to Column 2 quantifies this statement. After the close of business on January 18th, participants did not have access to their accounts for investment direction or change. On January 25th at the close of business, Nationwide liquidated participant accounts and transferred said assets on January 28th, the next business day following the close of business on January 25th. For the period January 18th through January 25th, the participant accounts were subject to financial market conditions. Column 4 of the attachment reflects the unit value of the Nationwide line-up at the close of business on January 25th. Column 5 reflects the change in value from January 18th to January 25th. Only four funds declined in unit value during this period. The majority of the funds (17 of 21 funds) had their unit value increase. Commencing at the close of business on January 25th, participant accounts were not subject to financial market conditions until the plan emerged on February 20, 2008 from the blackout period. During this period, participant accounts were given money market returns. The reconstruction of the change in unit values for the Nationwide line-up of funds for the key dates during the transition from Nationwide to MetLife reflects that losses primarily occurred during the period that participants had control of their account assets. For that portion of the blackout period, January 18th to January 25th, during which participants did not have access to their accounts and the participant assets were subject to financial market conditions, most of the funds had positive results. I have attached a graph which illustrates the types of activities and dates of occurrence involving participant accounts during the transition period. Hopefully, we have been able to demonstrate that participants who remained in the city’s DC plan were not harmed during the transition. If I can provide further information on this matter or if we need to discuss further, please let me know. Sincerely, Calvert Wray Director of Risk Management and Employee Benefit Services CW/lm Attachments C: Mr. Ray Abbruzzese, MetLife (rabbruzzese@metlife.com) Ms. Judy Kelley, GMA (jkelley@gmanet.com) Item # 5  Attachment number 1 Page 3 of 4 1 2 3 4 5 Fund Name 12/31/2007 1/18/2008 Delta from 1/25/2008 Delta from Value Value 12/31 to 1/18 Value 1/18 to 1/25 AIM SmCap Gr Fd Inv $ 29.76 $ 26.26 -11.76% $ 26.60 1.29% Am Cent Income & Grwth IC $ 28.88 $ 26.13 -9.52% $ 26.42 1.11% BOA-Fixed N/A N/A NW Inv Dest Aggr SC $ 10.89 $ 9.85 -9.55% $ 9.88 0.30% NW Inv Dest Cnsrv SC $ 10.32 $ 10.19 -1.26% $ 10.21 0.20% NW Inv Dest Mod Aggr SC $ 11.13 $ 10.26 -7.82% $ 10.28 0.19% NW Inv Dest Mod Cnsrv SC $ 10.52 $ 10.16 -3.42% $ 10.18 0.20% NW Inv Dest Mod SC $ 10.91 $ 10.30 -5.59% $ 10.32 0.19% DreyPrem BalOppor Fd Cls Z $ 17.67 $ 16.60 -6.06% $ 16.64 0.24% Drey S&P 500 Index Fund $ 41.34 $ 37.33 -9.70% $ 37.48 0.40% Fid Adv Grth Opp Fnd Cls T $ 42.67 $ 35.98 -15.68% $ 35.83 -0.42% Fed Bond Fnd Cls F $ 8.77 $ 8.86 1.03% $ 8.87 0.11% Fed High Yield Trst $ 5.76 $ 5.59 -2.95% $ 5.60 0.18% NW Mny Mkt Inst N/A N/A Janus Fund $ 32.26 $ 29.30 -9.18% $ 28.94 -1.23% NW Fund D $ 16.95 $ 15.22 -10.21% $ 15.24 0.13% Neu Ber Guardian Fd TC $ 14.06 $ 12.91 -8.18% $ 12.93 0.15% NW Mny Mkt Prime N/A N/A Pioneer High Yield Fd A $ 10.38 $ 9.86 -5.01% $ 9.90 0.41% NW LgCap Val A $ 11.59 $ 10.41 -10.18% $ 10.56 1.44% WFAF Common Stock Fnd Cl A $ 17.86 $ 16.17 -9.46% $ 16.51 2.10% Am Cent Ultra IC $ 24.94 $ 22.30 -10.59% $ 21.83 -2.11% Temp Foreign Fnd Cls A $ 12.52 $ 11.45 -8.55% $ 11.17 -2.45% CrSuisse MdCap Cor Cmn $ 37.76 $ 33.21 -12.05% $ 33.55 1.02% Unit Values obtained from Yahoo Finance. Item # 5  Augusta DC Plan to MetLife DC Plan Transition Timeline December 31, 2007 January 18, 2008 January 25, 2008 January 28, 2008 February 20, 2008 Date of last quarterly statement from Nationwide Base for reconstruction exercise Last business day prior to commencement of the blackout period Last date participants had access to their accounts BLACKOUT PERIOD Dec 31—Jan 18 Participants - access to accounts Accounts subject to market conditions Last date accounts subject to market conditions Nationwide liquidated account assets ALL but one Nationwide fund lost value Jan 18—Jan 25 Participants - NO access to accounts Accounts subject to market conditions ONLY 4 funds declined in value Jan 25—Feb 20 Participants - NO access to accounts Accounts NOT subject to market conditions Accounts given money market returns Nationwide transferred account assets December 31, 2007 January 18, 2008 January 25, 2008 January Item # 5 28, 2008 February 20, 2008  Attachment number 3 Page 1 of 1 Augusta, GA Human Resources Department Retirement Funds Transfer and CorrectionTimeline April 30, 2008 Date Event 12/18/2007 Commission approved GMEBS Addendum. Following Commission approval, Human Resources (HR), Information 12/2008 Technology (IT), and Payroll worked to develop a method for transferring employees to the appropriate plan when the transition was to take place. 12/22/2008 Employees records were updated en masse per HR’s request. HR, IT, and Payroll worked to get participants in the correct retirement 1/3/2008 – 1/17/2008 accounts. Many employees were placed in the wrong plan and measures were taken to review individual records to determine the corrective action. Beginning of “Blackout Period”. As of close of business on January 18th, participants did not have access to their accounts for investment direction or 1/18/2008 change. This was expected to last until 2/8/2008, at which time the accounts would be available with MetLife. Employees were advised via email to review their payroll deductions to confirm that the deductions were targeted to the correct retirement plan. 1/18/2008 Payroll volunteered to take calls from employees and to take corrective action as needed. Last day that participant accounts were subject to market conditions. 1/25/2008 Accounts were liquidated by Nationwide at close of business. Account assets were transferred to GMA (next business day after January 1/28/2008 25). The actual Blackout Period proposed was to start on this date and end on 2/8/2008/. Accounts received money market returns during this time. HR, IT, and Payroll continued to work with GMA to correct a small group of participants that were still assigned to incorrect retirement accounts. On 1/28/2008 – 2/15/2008 2/15/2008, with some exceptions, all full-time active employees were listed under their requested pension plan or the new GMEBS Plan by default. Employees that were on leave were also placed in the appropriate plan. Expected end of Blackout Period and return of account access to 2/8/2008 participants. Actual end of Blackout Period and return of account access to participants. 2/20/2008 By this time, with some exceptions, all employees had received documentation from MetLife regarding access to their accounts. Per Betty Griffin of Finance (Payroll) Department: “we received confirmation that the 98 Pension Plan files and funds have been received and posted for each payroll of 2008. Therefore, beginning with the 3/11/2008 upcoming pay day, we will begin our normal bi-weekly transfer to MetLife.” Prior to this date, Payroll had been working with employees with deduction concerns on an individual basis to ensure that their deductions were being taken out and distributed appropriately. Item # 5  Administrative Services Committee Meeting 5/12/2008 12:00 PM Stanley Brown Department: Clerk of Commission Caption: Presentation by Mr. Stanley Brown regarding the failure to report a hate crime in the Recreation Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6  Administrative Services Committee Meeting 5/12/2008 12:00 PM Tax Credit Project Department: Housing and Community Development Department Caption: Authorize City’s support for Vantage Development Low- Income Tax Credit Application to the Department of Community Affairs for The Terrace at Edinburgh, Augusta, Georgia and approval of $300,000 in HOME Funds with an additional operating subsidy of $18,000 per year for ten (10) years. Background: The Georgia Department of Community Affairs (DCA) has Low-Income Tax Credits available which are used to improve the living environment and housing throughout Georgia. Vantage Development, a development company, located in Fyffe, Alabama plan to submit an application to DCA for Low-Income Tax Credit funds. The funds will be used to construct a 72-unit Senior Affordable Housing development to be known as The Terrace at Edinburgh. The proposed project will be located in Augusta, south of Gordon Highway, north of Milledgeville Road, west of Sibley Road and east of Bayvale Road. The proposed development will consist of nine single story eight plexes; 18 one-bedroom units with 1 bath and 54 two-bedroom units with 2 baths. All one-bedroom units will be approximately 891 square feet and all two-bedroom units will be approximately 1,103 square feet. In addition, a community building will be constructed that will include an equipped exercise area and computer center, along with a management office and required laundry facilities. The clientele for this apartment complex will be seniors 55 years of age and over. The total development cost is approximately $9 million. Vantage Development will apply to DCA for $8,315,000 in tax credits. A breakdown of the budget is listed below: SOURCES: Debt $ 685,000 Tax Credit Proceeds $8,315,000Total Sources $9,000,000 USES:Land Acquisition $ Cover Memo Item # 7  400,000Construction $6,800,000 Soft Cost $1,600,000 Reserves $ 200,000 Total Uses $9,000,000 Vantage Development is seeking a collaborative partnership with the City to fund the development of this worthy project. We are requesting that the City contribute $300,000 in HOME funds and an additional $18,000 per year operating subsidy for ten (10) years. Analysis: The 72-unit complex will be a valuable resource of housing for the senior population in Augusta. If the tax credit application is approved, additional dollars will be forthcoming into the community which will have a tremendous impact on revitalization in Augusta. Financial Impact: The financial impact will be a total of $480,000 in HOME Investment Partnership funds being contributed to the project. Initial Support $300,000 Operating Subsidy ($18,000 x 10yrs.) $180,000 Total Financial Impact $480,000 Alternatives: 1) Approve $480,000 in HOME funds 2) Deny support and prevent revitalization in Augusta Recommendation: Approve City’s Support for Vantage Development Low- Income Tax Credit Application to the Department of Community Affairs for The Terrace at Edinburgh, Augusta, Georgia and Approval of $300,000 in HOME Funds with an additional operating subsidy of $18,000 per year for ten (10) years for a total of $480,000. Funds are Available in the Existing HOME Investment Partnership Funds Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 7  Attachment number 1 Page 1 of 1 A RESOLUTION SUPPORTING VANTAGE DEVELOPMENT APPLICATION FOR TAX CREDITS FOR THE TERRACE AT EDINBURG SENIOR HOUSING COMPLEX TO BE LOCATED IN AUGUSTA, GEORGIA. WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in assisting with the development of housing in the State of Georgia by: • Improving the living environment for residents of Georgia; • Revitalizing areas and contributing to the improvement of neighborhoods; and • Building sustainable communities; and WHEREAS, Vantage Development would like to submit an application for Low-Income Tax Credits to the Georgia State Department of Community Affairs seeking funds which will be used to acquire land and construct a 72-unit Affordable Housing Complex for seniors 55 years old and over; and WHEREAS, Vantage Development is seeking a collaborative partnership with the City of Augusta to assist in funding the development of The Terrace at Edinburg Senior Housing Complex to be located in Augusta, Georgia; NOW, THEREFORE BE IT RESOLVED: That the City of Augusta Commission does hereby authorize the development of an Application for Georgia State Low-Income Tax Credits for the development of The Terrace at Edinburgh, Augusta, Georgia. BE IT FURTHER RESOLVED: That the City of Augusta, Georgia will enter into an agreement with Vantage Development for $480,000 in HOME Investment Partnerships funds as a funding source for development of the project. ATTEST: AUGUSTA, GEORGIA By: ______________________ David S. Copenhaver Mayor _______________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on May 12, 2008. SEAL _______________________ Lena J. 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