Administrative Services Committee Meeting

Administrative Services Committee Meeting Committee Room- 9/8/2008- 12:50 PM ADMINISTRATIVE SERVICES 1. Authorize submission of the 2008 Exhibit I Continuum of Care Application Attachments to HUD and grant the Mayor the authority to execute all forms associated with the application, which also include submission of the Follow-up Technical Submission Application, Renewals and Annual Progress Reports. 2. Motion to approve Affirmative Action Plan (AAP). Attachments 3. Approve an Ordinance providing for the demolition of certain unsafe and Attachments uninhabitable structures in the Albion Acres Neighborhood: 2284 Darlington Drive, (District 2, Super District 9); South Richmond Neighborhood: 3870 Wendell Street, 2044 McDade Road, (District 8, Super District 10); Meadowbrook Neighborhood: 2514 Becket Court, (District 5, Super District 9); AND WAIVE 2ND READING. 4. Discuss increased salaries for State Court judicial assistants related to their Attachments additional duties and the operation of a digital recording system for hearings and trials. 5. Consider Resolution for the Adoption of the Augusta-Richmond County Attachments Redevelopment Plan for the neighborhoods of West Augusta, Downtown, Old City, East Augusta, South Augusta and Create Tax Allocation District Number One - Augusta. www.augustaga.gov  Administrative Services Committee Meeting 9/8/2008 12:50 PM 2008 Continuum of Care Application Department: Housing & Community Development Department Caption: Authorize submission of the 2008 Exhibit I Continuum of Care Application to HUD and grant the Mayor the authority to execute all forms associated with the application, which also include submission of the Follow-up Technical Submission Application, Renewals and Annual Progress Reports. Background: Each year the Housing & Community Development (HCD) Department applies to HUD for funding through the annual SuperNOFA Continuum of Care Homeless Assistance Program. These funds are specifically designated to address housing and services for homeless persons in Augusta. The amount of funds available for the Augusta area is $770,250. Additionally, there are funds available for two (2) more projects which are outlined below: Rapid Re-Housing for Families Demonstration Program $231,075 - These funds are to be used to pay for a Transitional Housing Project that provides short-term housing to homeless households with dependent children. Samaritan Housing Initiative $115,438 - These funds are to be used for development of a Permanent Housing project for chronically homeless persons. Total funds available $1,116,863 Any non-profit organization providing housing and services to the homeless can apply for the funds. HCD is now soliciting for applications from homeless agencies. The deadline for applications to HCD is September 11, 2008. HCD will be reviewing and ranking the applications and submitting the application, on behalf of the City, to HUD Washington on September 24, 2008. Included in the final application will be a request for the renewal of a City grant for $181,027 which will be used to support the Homeless Information Management System (HMIS), administrative services, supplies and provide case managementto partner agencies. This grant renews each year at the same amount ($181,027) from October 1 to September 30. Analysis: Approval will allow the city to continue comprehensive services to the homeless population of Augusta-Richmond County. Financial Impact: These are additional funds received from HUD for use in Augusta to provide housing and supportive services for the homeless. A total of $1,116,863 will be available. Alternatives: None recommended Cover Memo Recommendation: Item # 1 Approve Submission of the CoC Application to HUD, and Grant the Mayor  the Authority to Execute all Forms associated with the Application, which also include Submission of the Follow-up Technical Submission Application, Renewals and Annual Progress Reports Funds are Available in the Following Funds Anticipated to be received from HUD if application is approved. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1  Administrative Services Committee Meeting 9/8/2008 12:50 PM Affirmative Action Plan (AAP) Department: Equal Employment Opportunity Office Caption: Motion to approve Affirmative Action Plan (AAP). Background: EEO and Affirmative Action Guidelines Since 1965, the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) has been committed to ensuring that Government contractors comply with the equal employment opportunity (EEO) and the affirmative action provisions of their contracts. Augusta-Richmond County currently receives Federal Government monies for the following: the Utilities Department Ft. Gordon contract, the Augusta Transit Department and the Augusta Regional Airport Aviation contract. Federal Guidelines prohibit the use of any quotas or set- asides. In keeping with these guidelines, this Affirmative Action Plan contains no quotas or set-asides for any groups. OFCCP administers and enforces Executive Order 11246, as amended, which prohibits federal contractors and federally-assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. The Executive Order also requires Government contractors to take affirmative action to insure that equal opportunity is provided in all aspects of employment. Under the Guidelines of 29 USC §793, 38 USC §4212 and 41C.F.R. Part 60-250, Veterans and People with Disabilities are also protected under this Affirmative Action Plan . Government contractors, like Augusta-Richmond County, with 50 or more employees and $50,000 or more in government contracts are required to develop a written affirmative action program (AAP). A written affirmative action program helps Augusta-Richmond County identify and analyze potential problems in the participation and utilization of women and minorities in the workforce. If there are problems, Augusta-Richmond County will specify in its AAP the specific procedures it will follow and the good faith efforts it will make to provide equal employment opportunity. Expanded efforts in outreach, recruitment, training and other areas are some of the affirmative steps contractors can take to help employees compete for jobs on equal footing with other applicants and employees. Related Laws and Regulations E.O. 11246 Executive Order 11246 29 USC §793 Rehabilitation Act of 1973 38 USC §4212 Vietnam Era Veterans' Readjustment Assistance Act of 1974 41 CFR Part 60-1Obligations of Contractors and Subcontractors 41 CFR Part 60-2 Affirmative Action Programs 41 CFR Part 60-250 Affirmative Action and Nondiscrimination Obligations of Contractors and Subcontractors Regarding Cover Memo Special Disabled Veterans and Veterans of the Vietnam Era 41 CFR Part 60- Item # 2 741 Affirmative Action and Nondiscrimination Obligations of Contractors and Subcontractors Regarding Individuals with Disabilities Source: The  U.S. Department of Labor Analysis: Financial Impact: no action required by finance/dbw Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 58 Item # 2 Attachment number 1 Page 2 of 58 Item # 2 Attachment number 1 Page 3 of 58 Item # 2 Attachment number 1 Page 4 of 58 Item # 2 Attachment number 1 Page 5 of 58 Item # 2 Attachment number 1 Page 6 of 58 Item # 2 Attachment number 1 Page 7 of 58 Item # 2 Attachment number 1 Page 8 of 58 Item # 2 Attachment number 1 Page 9 of 58 Item # 2 Attachment number 1 Page 10 of 58 Item # 2 Attachment number 1 Page 11 of 58 Item # 2 Attachment number 1 Page 12 of 58 Item # 2 Attachment number 1 Page 13 of 58 Item # 2 Attachment number 1 Page 14 of 58 Item # 2 Attachment number 1 Page 15 of 58 Item # 2 Attachment number 1 Page 16 of 58 Item # 2 Attachment number 1 Page 17 of 58 Item # 2 Attachment number 1 Page 18 of 58 Item # 2 Attachment number 1 Page 19 of 58 Item # 2 Attachment number 1 Page 20 of 58 Item # 2 Attachment number 1 Page 21 of 58 Item # 2 Attachment number 1 Page 22 of 58 Item # 2 Attachment number 1 Page 23 of 58 Item # 2 Attachment number 1 Page 24 of 58 Item # 2 Attachment number 1 Page 25 of 58 Item # 2 Attachment number 1 Page 26 of 58 Item # 2 Attachment number 1 Page 27 of 58 Item # 2 Attachment number 1 Page 28 of 58 Item # 2 Attachment number 1 Page 29 of 58 Item # 2 Attachment number 1 Page 30 of 58 Item # 2 Attachment number 1 Page 31 of 58 Item # 2 Attachment number 1 Page 32 of 58 Item # 2 Attachment number 1 Page 33 of 58 Item # 2 Attachment number 1 Page 34 of 58 Item # 2 Attachment number 1 Page 35 of 58 Item # 2 Attachment number 1 Page 36 of 58 Item # 2 Attachment number 1 Page 37 of 58 Item # 2 Attachment number 1 Page 38 of 58 Item # 2 Attachment number 1 Page 39 of 58 Item # 2 Attachment number 1 Page 40 of 58 Item # 2 Attachment number 1 Page 41 of 58 Item # 2 Attachment number 1 Page 42 of 58 Item # 2 Attachment number 1 Page 43 of 58 Item # 2 Attachment number 1 Page 44 of 58 Item # 2 Attachment number 1 Page 45 of 58 Item # 2 Attachment number 1 Page 46 of 58 Item # 2 Attachment number 1 Page 47 of 58 Item # 2 Attachment number 1 Page 48 of 58 Item # 2 Attachment number 1 Page 49 of 58 Item # 2 Attachment number 1 Page 50 of 58 Item # 2 Attachment number 1 Page 51 of 58 Item # 2 Attachment number 1 Page 52 of 58 Item # 2 Attachment number 1 Page 53 of 58 Item # 2 Attachment number 1 Page 54 of 58 Item # 2 Attachment number 1 Page 55 of 58 Item # 2 Attachment number 1 Page 56 of 58 Item # 2 Attachment number 1 Page 57 of 58 Item # 2 Attachment number 1 Page 58 of 58 Item # 2  Administrative Services Committee Meeting 9/8/2008 12:50 PM Demolition of Unsafe Structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Albion Acres Neighborhood: 2284 Darlington Drive, (District 2, Super District 9); South Richmond Neighborhood: 3870 Wendell Street, 2044 McDade Road, (District 8, Super District 10); Meadowbrook Neighborhood: 2514 Becket Court, (District 5, Super District 9); AND WAIVE 2ND READING. Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Recommendation: Approval Funds are Available in FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account the Following # 220072912/ 5211119 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 3 Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 ORDINANCE NO. _____________________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURES ON PROPERTY LOCATED AT 2284 DARLINGTON DRIVE, 3870 WENDELL STREET, 2044 MCDADE ROAD, AND 2514 BECKET COURT. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said property, to-wit: • 2284 DARLINGTON DRIVE, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 71-1 as Parcel 188. • 3870 WENDELL STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 139 as Parcel 62. • 2044 McDADE ROAD, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 196 as Parcel 27.02. • 2514 BECKET COURT, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 108 as Parcel 366. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2008 MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION Item # 3  Administrative Services Committee Meeting 9/8/2008 12:50 PM State Court Judicial Assistants / Digital Recording System Department: Administrator Caption: Discuss increased salaries for State Court judicial assistants related to their additional duties and the operation of a digital recording system for hearings and trials. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Administrative Services Committee Meeting 9/8/2008 12:50 PM Tax Allocation District I Resolution Department: Housing & Community Development Department Caption: Consider Resolution for the Adoption of the Augusta-Richmond County Redevelopment Plan for the neighborhoods of West Augusta, Downtown, Old City, East Augusta, South Augusta and Create Tax Allocation District Number One - Augusta. Background: The Redevelopment Powers Law provides for the exercise of redevelopment powers, the adoption of redevelopment plans and the creation of tax allocation districts by counties and municipalities in the State of Georgia. The purpose of the law is to improve economic and social conditions within substantially underutilized, as well as economically and socially depressed urban areas that contribute to or cause unemployment, limit the tax resources of counties, municipalities and consolidated governments while creating a greater demand for governmental services, have a deleterious effect upon the public health, safety, morals and welfare and impair or arrest the sound growth of the community. It is in the public interest of Augusta-Richmond County that the Redevelopment Powers Law be exercised to improve economic and social conditions in order to remedy the detrimental effects of the Augusta-Richmond County Redevelopment Area in the neighborhoods in West Augusta, Downtown, Old City, East Augusta and South Augusta. If the Redevelopment Plan and creation of Tax Allocation District Number One – Augusta is approved, it shall become effective as of December 31, 2008, and shall continue in existence until off redevelopment costs, including financing costs and debt service on tax allocation bonds are paid in full. Analysis: The approval of the Redevelopment Plan and designation of the Tax Allocation District will allow the City of Augusta to proceed in rebuilding the community. Financial Impact: The Development Authority of Richmond County shall be designated as the redevelopment agency to exercise redevelopment powers as necessary to implement the provisions of the Redevelopment Plan. The Commission will authorize issuance of tax allocation bonds and/or obtain commercial bank financing and to use the proceeds of any tax allocation bonds or financing for any and all eligible uses including, without limitation, costs of issuance of the tax allocation bonds or commercial financing; capital costs of public and private improvements, including but not limited to greenspace, parks and trails; street, traffic control devices, bridges and parking facilities, Cover Memo utilities, drinking water, etc. The property proposed to be pledged for Item # 5 payment or as security for payment of tax allocation bonds will include positive ad valorem tax allocation increments from ad valorem taxes levied  on all taxable real property within the boundaries of Tax Allocation District Number One – Augusta. The Tax Commissioner, Tax Assessor and Finance Director will take all appropriate measures to identify tax parcels within the Augusta Tax Allocation District upon the tax digest to allocate all positive tax allocation increments and to establish a Special Fund for the accrual of tax allocation increments, and to establish a Special Fund for the accrual of tax allocation increments as provided by the Redevelopment Powers Law. Alternatives: None recommended. Recommendation: Approve the Resolution for the Adoption of the Augusta-Richmond County Redevelopment Plan for the neighborhoods of West Augusta, Downtown, Old City, East Augusta, South Augusta and Create Tax Allocation District Number One - Augusta Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 5  Attachment number 1 Page 1 of 4 AUGUSTA-RICHMOND COUNTY, GEORGIA A RESOLUTION A RESOLUTION CREATING THE AUGUSTA-RICHMOND COUNTY REDEVELOPMENT AREA AND TAX ALLOCATION DISTRICT NUMBER ONE-- AUGUSTA]; DESIGNATING THE BOUNDARIES OF THE REDEVELOPMENT AREA AND TAX ALLOCATION DISTRICT; ESTABLISHING THE TAX ALLOCATION INCREMENT BASE FOR THE TAX ALLOCATION DISTRICT; ADOPTING A REDEVELOPMENT PLAN FOR THE AREA; ESTABLISHING THE INTENT TO ISSUE AND SELL TAX ALLOCATION BONDS OR OBTAIN OTHER FINANCING NECESSARY TO EFFECTUATE THE REDEVELOPMENT OF THE AREA; AUTHORIZING THE DEVELOPMENT AUTHORITY OF RICHMOND COUNTY TO ACT AS THE REDEVELOPMENT AGENCY TO IMPLEMENT THE REDEVELOPMENT PLAN PURSUANT TO THE REDEVELOPMENT POWERS LAW; AND FOR OTHER PURPOSES. WHEREAS, O.C.G.A. §36-44-1, et seq., is known and may be cited as the Redevelopment Powers Law; and WHEREAS, the Redevelopment Powers Law (O.C.G.A. §36-44-1, et seq.) provides for the exercise of redevelopment powers, the adoption of redevelopment plans, and the creation tax allocation districts by counties and municipalities in the State of Georgia; and WHEREAS, the purpose of the Redevelopment Powers Law is to improve economic and social conditions within substantially underutilized, as well as economically and socially depressed urban areas that contribute to or cause unemployment, limit the tax resources of counties, municipalities and consolidated governments while creating a greater demand for governmental services, have a deleterious effect upon the public health, safety, morals and welfare, and impair or arrest the sound growth of the community; and WHEREAS, pursuant to House Bill 773 (2006 GA. LAWS p. 4507, et seq.) as approved by a majority of the voters in a referendum held on November 7, 2006, Augusta-Richmond County is authorized to exercise the redevelopment powers as delineated by the Redevelopment Powers Law; and WHEREAS, it is in the public interest of Augusta-Richmond County that the Redevelopment Powers Law be exercised to improve economic and social conditions of the Augusta-Richmond County Redevelopment Area in order to abate or eliminate deleterious effects of its current depressed and underutilized state; and Item # 5  Attachment number 1 Page 2 of 4 WHEREAS, the Augusta-Richmond County Commission finds that the Augusta Redevelopment Area suffers from blighted parcels and underdeveloped land characteristics that contribute to or cause unemployment, limit the tax resources of Augusta-Richmond County while creating a greater demand for government services, and in general has a deleterious effect on the public health, safety, and welfare; and WHEREAS, the Augusta-Richmond County Commission finds that the Redevelopment Area is substantially underutilized by containing a substantial number of open or vacant parcels and structures and buildings of relatively low value compared to the value of other structures and buildings in the vicinity and that the current condition of the area is less desirable than the redevelopment of the area for new commercial, residential, governmental and other uses; and WHEREAS, adoption of the Augusta-Richmond County Redevelopment Plan and creation of Tax Allocation District Number One - Augusta is necessary to redevelop and revitalize these area through the use of targeted financing and public/private partnerships; and WHEREAS, the Augusta-Richmond County Commission has specifically identified neighborhoods in the West Augusta, Downtown, Old City, East Augusta and South Augusta areas as specifically in need of a targeted plan of redevelopment and revitalization; and WHEREAS, the Augusta TAD can provide incentives and funding to catalyze redevelopment of these identified TAD nodes; and WHEREAS, it is in the public interest of Augusta-Richmond County that the Redevelopment Powers Law be exercised to improve the economic and social conditions of the Augusta Redevelopment Area in order to remedy the detrimental effects of its current depressed and underutilized state; and WHEREAS, a Redevelopment Plan has been prepared for the Augusta-Richmond County Redevelopment Area in accordance with O.C.G.A. §36-44-3(9); and WHEREAS, the Commission has held a public hearing on the Redevelopment Plan and TAD Resolution as required by the Redevelopment Powers Law; and WHEREAS, the Augusta-Richmond County Commission now desires to adopt the Augusta-Richmond County Redevelopment Plan and create Tax Allocation District Number One-- Augusta NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF AUGUSTA- RICHMOND COUNTY, GEORGIA HEREBY RESOLVES AND BY THE AUTHORITY OF SAME IT IS HEREBY RESOLVED AS FOLLOWS: Section 1. The Augusta-Richmond County Commission finds and declares that the Augusta-Richmond County Redevelopment Area has not been subject to growth and development through private enterprise and would not reasonably be anticipated to be developed without the approval of the Augusta-Richmond County Redevelopment Plan (hereinafter “Redevelopment Plan”). 2 Item # 5 ATLANTA:5038456.1  Attachment number 1 Page 3 of 4 Section 2. The Augusta-Richmond County Commission finds and declares that improvement of the Augusta-Richmond County Redevelopment Area, as defined in the Redevelopment Plan, is likely to enhance the value of a substantial portion of other real property in the district. Section 3. The Augusta-Richmond County Commission adopts and incorporates herein by reference the Redevelopment Plan, attached as Exhibit “A,” as the Redevelopment Plan for the aforesaid area pursuant to the Redevelopment Powers Law. Section 4. Augusta-Richmond County creates Tax Allocation District Number One-- Augusta pursuant to the Redevelopment Plan and the Redevelopment Powers Law. Section 5. The Augusta-Richmond County Tax Allocation District Number One-- Augusta is hereby created as of December 31, 2008, and shall continue in existence until all redevelopment costs, including financing costs and debt service on tax allocation bonds, are paid in full. Section 6. Augusta-Richmond County hereby establishes the estimated Tax Allocation Increment Base of $___________________________ for the Augusta-Richmond County Tax Allocation District Number One-- Augusta. The real property taxes to be used for computing tax allocation increments are specified in the attached Redevelopment Plan and incorporated herein by reference. Section 7. The Augusta-Richmond County Commission hereby designates the Development Authority of Richmond County as its redevelopment agency to exercise redevelopment powers as necessary to implement the provisions of the Redevelopment Plan and effectuate the redevelopment of the Augusta-Richmond County Redevelopment Area, in accordance with O.C.G.A. §36-44-3(6). Section 8. The Augusta-Richmond County Commission hereby expresses its intent to authorize issuance of tax allocation bonds and/or obtain commercial bank financing and to use the proceeds of any tax allocation bonds or financing for any and all eligible uses including, without limitation, costs of issuance of the tax allocation bonds or commercial financing; capital costs of public and private improvements, including but not limited to greenspace, parks and trails; streets, traffic control devices, bridges and parking facilities; utilities, drinking water, storm and sanitary sewers; sidewalks, lighting and streetscapes; restoration of historic facilities; environmental remediation; professional services costs, including fees for architectural, legal, engineering and environmental services; real estate assembly; and such other uses deemed necessary pursuant to provisions of the Redevelopment Plan and the Redevelopment Powers Law, as it has been or hereafter may be amended. Section 9. The property proposed to be pledged for payment or as security for payment of tax allocation bonds will include the positive ad valorem tax allocation increments from ad valorem taxes levied on all taxable real property within the boundaries of Tax Allocation District Number One-- Augusta. 3 Item # 5 ATLANTA:5038456.1  Attachment number 1 Page 4 of 4 Section 10. The Augusta-Richmond County Commission hereby instructs and authorizes the Tax Commissioner, Tax Assessor and Finance Director to take all appropriate measures to identify tax parcels within the Augusta TAD upon the tax digest, to allocate all positive tax allocation increments, and to establish a Special Fund for the accrual of tax allocation increments as provided by the Redevelopment Powers Law, as it has been or hereafter may be amended. Section 11. All resolutions and parts of resolutions in conflict with this resolution are hereby repealed to the extent of such conflict. Adopted and approved by the Commission of Augusta-Richmond County, Georgia this ___ day of September, 2008. 4 Item # 5 ATLANTA:5038456.1