Engineering Services Committee Meeting

Engineering Services Committee Meeting Committee Room- 8/25/2008- 1:15 PM ENGINEERING SERVICES 1. Approve a budget adjustment for the Solid Waste Department to account Attachments for additional revenue, sales tax, utilities, and diesel fuel. 2. Approve Sewage Service Contract between Grovetown and Augusta. Attachments 3. Motion to award purchase order to Beam's Construction, Inc. for adjusting Attachments valve boxes and manhole covers to grade on GDOT project to resurface Washington Road. 4. Motion to authorize condemnation to acquire title of a portion of property Attachments designated as Alexander Drive Project Parcel 59, Tax Map 013-1, Parcel 225. 5. Motion to authorize condemnation to acquire title of a portion of property, Attachments designated as Belair Hills Subdivision Project, 3913 Carolyn Street, Tax Map 52, Parcel 164. 6. Approve the lease buyout of two D8 dozers in an amount of $359,040. Attachments 7. Approve Change Number One (CPB #324-034510-207324003) in the Attachments amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the amount of $238,107 as requested by the Fire Department. 8. Motion to approve implementing Phase 2 of Solid Waste Collections Attachments software in an amount of $130,000. 9. Approve CH2M Hill to perform a current state investigation, best use Attachments analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. 10. Motion to supplement the Georgia DOT contract with Sunbelt Structures Attachments in the amount of $55,904 to cover the additional costs of upgrading the signal pole mast arms to black powder-coated system for the Engineering Department on the St. Sebastian Way/Greene St/15th St. project. 11. Motion to approve an Easement Deed from The Procter & Gamble Attachments Manufacturing Company. 12. Approve the deeds of dedication and road resolutions submitted by the Attachments Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. 13. Approve the deeds of dedication and road resolutions submitted by the Attachments Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. www.augustaga.gov  Engineering Services Committee Meeting 8/25/2008 1:15 PM 2008 budget adjustment Department: Solid Waste Caption: Approve a budget adjustment for the Solid Waste Department to account for additional revenue, sales tax, utilities, and diesel fuel. Background: In early 2008, the Solid Waste Department purchased the landfill gas collection and control system from LandGas of Georgia. With this purchase has come operation and maintenance of the system, additional revenue from methane gas sales, and environmental compliance. The cost of both gasoline and diesel fuel has increased significantly since one year ago. With all of the landfill heavy equipment that is needed for daily operations requiring diesel fuel, this expense has increased beyond the budgeted amount. The landfill has cut back operations in an effort to conserve fuel. This includes no longer allowing machines to sit idle for long periods of time, operating only necessary equipment, and no longer grinding mulch (the grinder uses approximately 25 gallons of fuel per hour). While the landfill has been much more conservative with the fuel it uses, the cost of fuel combined with the equipment needed for daily operations, has made the landfill exceed its fuel budget. Analysis: Since the purchase of the landfill gas system in January 2008, the Solid Waste Department has seen an increase in revenue that was not accounted for in the budget. This revenue averages $125,000 per month. Additionally, with the sale of the methane gas to the Unimin Kaolin mine, the Solid Waste Department is required to pay 7% sales tax on the transaction. To date, this expense has been approximately $52,000. Along with the operations and maintenance of the gas collection system, utility usage has also risen. Since the operation of the gas collection system requires electricity, the Solid Waste Department’s Georgia Power bill has increased significantly, to the tune of approximately $14,000 per month. Diesel fuel usage for the first six months of 2008 has been approximately $366,000. The budgeted amount was $328,340. Gasoline usage for the first six months has been $20,800. The budgeted amount for gasoline was $24,250. With both of these fuel expenditures approaching the budgeted amounts, the solid waste department is submitting the necessary budget adjustment to cover fuel usage through the end of the year. Financial Impact: Increase budgeted revenue amount for 541-00-0000/3441123 to $1,510,000 to increase methane gas revenue through the end of the year (Methane gas revenue (Jan-Jun 08) $754,682.30). Additionally, increase the budgeted expense for diesel by $400,000, gasoline by $15,000, electricity Cover $84,000, Memo sales tax $115,000, and building construction by $896,000. Item # 1 Alternatives: Do not approve. Recommendation: Approve a budget adjustment for the Solid Waste Department to account for additional revenue, sales tax, utilities, and diesel fuel. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. 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Background: Augusta installed a sewer line that was capable of serving Grovetown in Fall of 2007. Grovetown and Augusta Utilities (AUD) agreed to allow Grovetown to purchase and maintain the meter, and for AUD to bill Grovetown for sewer service. Analysis: This would allow AUD to generate revenue from the sewer line which is currently being underutilized pending residential development in that corridor. Financial Impact: The contract is for the standard AUD industrial rate, increasing at 3% annually in accordance with rate increases charged to other AUD customers. Alternatives: None. Recommendation: Approve Sewage Service Contract between Grovetown and Augusta. Funds are Available in the Following None required. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 2  Engineering Services Committee Meeting 8/25/2008 1:15 PM Award purchase order to Beam's Construction, Inc. for adjusting valve boxes and manhole covers to grade on GDOT project to resurface Washington Road Department: Augusta Utilities Department Caption: Motion to award purchase order to Beam's Construction, Inc. for adjusting valve boxes and manhole covers to grade on GDOT project to resurface Washington Road. Background: GDOT has issued a contract to Beam's Construction, Inc. to resurface Washington Road (SR 28) from Calhoun Expressway to Pleasant Home Road in Richmond County. In order to do so, there are 76 water control valve boxes and 14 sanitary sewer access manholes that will need to be adjusted to grade to maintain ready access for maintenance. The Washington Road (SR 28) Resurfacing project will remove the top layer of existing asphalt and replace it with new asphalt. The project length is approximately 4.7 miles and extends from Calhoun Expressway to Pleasant Home Road and on Fury's Ferry Road from Washington Road to the CSX Bridge. It is the responsibility of Augusta Utilities to finance the adjustment of access covers owned by Augusta Utilities to facilitate the resurfacing project. Analysis: The cost of $780.00 each is in line with costs for this type work elsewhere in the State. Financial Impact: Funds are available in the following account: 507043410/5425110 80800025/5425110 Alternatives: There are no alternatives Recommendation: It is recommended to approve the item. Funds are Available in the Following 507043410/5425110 80800025/5425110 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Item # 3 Administrator. Clerk of Commission Cover Memo Item # 3  Engineering Services Committee Meeting 8/25/2008 1:15 PM Condemnation for Title Alexander Drive Project Parcel 59 (Tax Map 013-1, Parcel 225) Department: Attorney Caption: Motion to authorize condemnation to acquire title of a portion of property designated as Alexander Drive Project Parcel 59, Tax Map 013-1, Parcel 225. Background: The City has been unable to purchase the required easements due to title issues. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject property. The required property consists of 0.029 acre (1,257.19 sq. ft.) of Right-of-Way; 0.009 acre (386.64 sq. ft.) of permanent easement and one temporary driveway easement. The appraised value of the easements is $3.430.00. Analysis: Condemnation is necessary in order to acquire the easements. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available in the Following 323041110 - 5411120 296823215 - 5411120 Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4  Engineering Services Committee Meeting 8/25/2008 1:15 PM Condemnation to acquire temporary easement Belair Hills Subdivision Improvements Department: Attorney Caption: Motion to authorize condemnation to acquire title of a portion of property, designated as Belair Hills Subdivision Project, 3913 Carolyn Street, Tax Map 52, Parcel 164. Background: The City has been unable to purchase the required easements due to title issues. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject property. The required property consists of a temporary construction easement of 3,006.25 sq. ft.. The appraised value of the easement is $400.00. Analysis: Condemnation is necessary in order to acquire the easements. Financial Impact: Condemnation is necessary in order to acquire the easements. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available in the Following 324041110-52.12122 203824335-52.12122 Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 5  Engineering Services Committee Meeting 8/25/2008 1:15 PM D8 lease buyout Department: Solid Waste Caption: Approve the lease buyout of two D8 dozers in an amount of $359,040. Background: The Solid Waste Department uses D8 dozers for the pushing and placement of waste in the landfill. In late 2003 Augusta replaced its current assets with two leased D8 dozers. The lease was a 5 year, 7,500 hour lease. These leases expire in December of this year. In 2003 the tons received by the landfill were approximately 800 tons per day. Augusta implemented volume pricing in August of 2004. This strategy increased our waste volume to approximately 1,200 tons per day. This accounts for a 50% increase in tonnage. Analysis: Augusta is prepared to acquire two new dozers. However, at this point something needs to be done with the existing assets. The lease buyout on these machines is $179,520 each. Presently, each machine is over on the leased hours by 2315 hours. With this hour overage, should Augusta return the machines to the manufacturer, then Augusta would be required to pay 38.92 for each hour over the leased amount. This totals approximately $90,099.80. Augusta intends to buy out the leases on the current machines. It is the plan to acquire two new machines. Once these new machines arrive, Augusta would plan to divest of the old machines. This would be done at our Auction. We have attached several reference machines which are listed on CATUSED.COM. These reference machines are close in age and/or hours to the machines that we would be divesting. It provides “retail” values of these machines that range from $295,600 for a machine with 10,922 hours to $331,500 for a machine with 10,104. Financial Impact: The lease buyout will cost $359,040. Should Augusta choose not to buy out the leases then we will pay over $90,000 in lease overages. Augusta intends to sell these machines at auction, in hopes of receiving more than the lease buyout price. Funds in the amount of $359,040 would need to be transfered from 541-04-4210/5413130 to 541-04-4210/5422510. Alternatives: Trade these units in on the new units and pay the difference between the lease buyout and the trade in value. Recommendation: Approve the lease buyout of two D8 dozers in an amount of $359,040. Cover Memo Funds are Available in Funds in the amount of $359,040 would need to be transfered from 541-04- the Following 4210/5413130 to 541-04-4210/5422510. Item # 6 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 6  Attachment number 1 Page 1 of 2 Unit Lease Buy out Lease Hours Current Hours Ops hrs till December 1 $179,520.00 7500 8115 1100 2 $179,520.00 7500 8100 0 $359,040.00 1100 Item # 6  Attachment number 1 Page 2 of 2 Total Hours Used Hrs over lease Overage Cost per Hr Overage Cost 9215 1715 $38.92 $66,747.80 8100 600 $38.92 $23,352.00 17315 2315 $90,099.80 Item # 6  Engineering Services Committee Meeting 8/25/2008 1:15 PM Fire Department Training Center Change Order #1 Department: Fire, Chief Howard Willis Caption: Approve Change Number One (CPB #324-034510-207324003) in the amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the amount of $238,107 as requested by the Fire Department. Background: The original scope of work with Payne Construction included replacing corrugated pipes and junction structures, grading, and overlaying the existing paved area with a 2 inch asphalt overlay. The proposed change in scope includes an additional 4 inches of asphalt/overlay to the existing 2 inch asphalt and the proposed 2 inch overlay. This will give the paved area a total thickness of 8 inches. Analysis: While under construction, it was observed that the existing asphalt was only 2 inches in various areas. The additional 2 inches of asphalt included in the original bid would not be adequate for the Fire trucks entering and exiting the training station. It was determined that an addition 4 inches of asphalt would be adequate for the proposed truck traffic. Financial Impact: Funds are available in Phase IV Project account. Alternatives: 1) Approve Change Number One (CPB #324-034510-207324003) in the amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the amount of $238,107 as requested by the Fire Department 2)Do not approve and risk constructing a partial project. Recommendation: Approve Alternative Number One. Funds are Available in the Following 324-034510-207324003 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 7 Administrator. Clerk of Commission Cover Memo Item # 7  Engineering Services Committee Meeting 8/25/2008 1:15 PM Implement Phase 2 of Solid Waste Collections software in an amount of $130,000 Department: Solid Waste Caption: Motion to approve implementing Phase 2 of Solid Waste Collections software in an amount of $130,000. Background: In 2007, the Solid Waste Department purchased and began to customize and implement a specialized landfill, customer service, and management software package. To date, the landfill and a portion of the customer service pieces have been installed and are actively being used by staff on a daily basis; however, the Solid Waste Department is ready for the next phase of implementation to include advanced customer service, landfill, management, as well as reporting functionalities. Analysis: Since the initial implementation of the software package (Phase 1), the Solid Waste Department staff as well as IT staff have worked closely with the software developers in order to enhance the basic software package to better suit the needs of both the landfill and collections sides of the facility. Such enhancements include things such as modifying tickets and adjusting bills, to tracking special waste manifests; as well as producing the associated reports needed for both management oversight and for reporting to Georgia EPD. This Phase 2 implementation will allow the Solid Waste Department to provide an exceptional level of customer service on both the collections side as well as the landfill side. Additionally, the integration of landfill scale automation to correspond with the completion of construction on the scale systems will allow the landfill to process customers with a greater degree of accuracy than ever before. This phase of implementation also adds many additional security features that were previously performed manually by staff. All in all, these enhancements will improve production, overall functionality and customer service. Financial Impact: Implementation of Phase 2 is $130,000. Such funds are available in 542-04- 4110/5424220 with a transfer of funds from 542-04-4110/5233112. Alternatives: 1. Implement Phase 2 of the solid waste collections software. 2. Do not approve the implementation of Phase 2 and limit the efficiency and production capabilities of the Solid Waste Department. Recommendation: Alternative 1. Cover Memo Funds are Available in Funds are available in 542-04-4110/5424220 with a transfer of funds from the Following Item # 8 542-04-4110/5233112. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 8  Engineering Services Committee Meeting 8/25/2008 1:15 PM Landfill gas system Department: Solid Waste Caption: Approve CH2M Hill to perform a current state investigation, best use analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. Background: Augusta-Richmond County’s Solid Waste Department operates the largest municipal solid waste (MSW) landfill in the Central Savannah River Area (CSRA). The landfill sits on approximately 1,200 acres, with 303 acres currently permitted for MSW. This landfill takes in 1,100 to 1,400 tons per day. In 2006 alone, the landfill received 322,903 total tons of waste. At the current volumes and remaining landfill capacity, Augusta-Richmond County’s landfill has a life expectancy in excess of 95 years. In addition to the MSW disposal, there is also an inert landfill and a recycling area for metal and tires. In 1984, Richmond County purchased approximately 1,181 acres from Carl E. Sanders to build a sanitary landfill. In 1985, two cells were constructed—both were unlined and one was eventually capped and the other remains un-capped. Anticipating new, more environmentally driven legislation, Richmond County closed the landfill cells in October 1993. Shortly thereafter, they began the construction of, at that time, a state- of-the-art lined landfill that fulfilled the Subtitle D requirements set forth by the Georgia Environmental Protection Division. This cell, known as II-C, was expanded in 1999 and remains open today, although is slated for closure activities in 2008. Cell II-C consists of approximately 66 acres and contains 4,658,000 CY of permitted airspace including waste and cover. In 2005, Augusta-Richmond County began the development of additional Subtitle D landfill space that consists of approximately 303 permitted acres. This area is known as Phase III. Currently, one cell has been filled to date, and contains approximately 770,000 CY of waste. After several early years of non-compliance due to methane gas migration, Augusta hired an environmental engineer in 1994 to bring the facility into compliance as the EPD was requiring more stringent monitoring of all landfills in Georgia. The Solid Waste Facility joined forces with a gas recovery company to build a gas recovery system. In 1996 the gas recovery company started work on building a system to remove the methane from the landfill. It was completed and operational in 1998. This system pulls the landfill gas from the cells and processes it; after it is processed it is sent to an end user company which uses the gas as an alternative energy source. The installation of this system brought the solid waste facility into compliance with Title V requirements. Beginning in 2004, Augusta had doubt regarding the operations of the gas collection and control facility. Through a lengthy process, Augusta worked Cover Memo with its gas recovery company to resolve the differences. This process was unsuccessful. Thereafter, Augusta hired an attorney to represent Item #9 the interest of Augusta. Through a series of legal events, Augusta offered to purchase  the gas system from the gas recovery company. This purchase was closed on January 3rd, 2008. Analysis: The solid waste department views this project as one that has five distinct parts. First is determining the current state of our gas volumes, quality, and other key stats needed to understand our system. This data will assist Augusta determine the best use for our additional gas. It would tell Augusta what our upside would be to continue on with any one of the following options. The second portion of this project would be to do a cost/benefit analysis on key energy projects which could be achieved using sources from the landfill. The solid waste department recommends looking at the following. a. Direct use by another customer. b. Power Generation/co- generation. c. High BTU to include LNG for vehicles or direct inject into a pipeline. d. Gasification of landfill products to enhance the gas produced at the landfill. The third step is determining the actual solution which is best for Augusta. This could be one or a series of the options listed in the third task. This action will require commission action, as funds will need to be approved for the construction under task five. The fourth step would be to upgrade our current gas collection and control system based on the information gathered in stage one. This would include the incorporation of system automation, a larger blower, and new larger compressors. Depending on the system requirements, the old system may be kept and ran in conjunction with another system. This would include designing the system with enough flexibility to accommodate any of the below related projects. The fifth portion of this project is the actual construction of the added beneficial use. Financial Impact: Steps one through three will have a cost not to exceed $350,000 dollars. Augusta is currently receiving about $120,000 per month in gas sales. At this time, the Solid Waste Department does not know how much additional upside there would be to offset the construction cost. At this point, there is no real way to know how much additional monies can be generated off this system. This is because we do not know how much additional gas we have to sell, as well as we do not know what type of price will be negotiated for the gas. Alternatives: 1. Continue to run the system status quo. Recommendation: Approve CH2M Hill to perform a current state investigation, best use analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. Funds are Available in the Following Transfer $350,000 from 541-04-4210/5413130 to 541-04-4210/5212115. Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Item # 9 Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 Attachment number 2 Page 1 of 1 Item # 9 Attachment number 3 Page 1 of 5 Item # 9 Attachment number 3 Page 2 of 5 Item # 9 Attachment number 3 Page 3 of 5 Item # 9 Attachment number 3 Page 4 of 5 Item # 9 Attachment number 3 Page 5 of 5 Item # 9 Attachment number 4 Page 1 of 2 Item # 9 Attachment number 4 Page 2 of 2 Item # 9  Engineering Services Committee Meeting 8/25/2008 1:15 PM St. Sebastian Way (Supplement to the GDOT Agreement for Mast Arm Poles) Department: Abie L. Ladson PE, Director Caption: Motion to supplement the Georgia DOT contract with Sunbelt Structures in the amount of $55,904 to cover the additional costs of upgrading the signal pole mast arms to black powder-coated system for the Engineering Department on the St. Sebastian Way/Greene St/15th St. project. Background: The St. Sebastian Way project currently includes the installation of 32 mast arm signal poles. Georgia DOT contract requirements allow that DOT will only provide for the cost of their standard stainless steel mast-arm design. In past projects in the downtown area, such as Laney Walker Boulevard and the 13th Street, the city has provided the additional costs associated with providing black powder-coated mast arm poles. Analysis: Providing the black powder coated mast arms for the St. Sebastian Way project will be a continuation of the movement to standardize the mast arm poles in the Central Business District. Financial Impact: Based on the cost estimate provided by Sun Belt Structures, the cost of upgrading all 32 mast arms to the powder coated system is $55,904. Funds are available in the project engineering account 324-041110- 5212115/202824003-5212115. Alternatives: 1) Approve the proposed supplement. 2) Do not approve. Recommendation: Approve alternative number one. Funds are Available in the Following 324-041110-5212115/202824003-5212115 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10  Engineering Services Committee Meeting 8/25/2008 1:15 PM The Procter & Gamble Manufacturing Company Easement Deed Department: Augusta Utilities Department Caption: Motion to approve an Easement Deed from The Procter & Gamble Manufacturing Company. Background: The Augusta Utilities Department will be completing the construction of the water main on Mike Padgett Highway (S.R. 56) and needs an easement from Procter & Gamble. Analysis: Procter & Gamble has agreed to the Easement and has executed the Deed. Financial Impact: N/A Alternatives: Recommendation: Approve the Easement Deed from The Procter & Gamble Manufacturing Company. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 Page 1 of 3 Item # 11 Attachment number 1 Page 2 of 3 Item # 11 Attachment number 1 Page 3 of 3 Item # 11  Engineering Services Committee Meeting 8/25/2008 1:15 PM Walton Acres Section 9 Department: Engineering-Abie L. Ladson, P.E. Caption: Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. Background: The final plat was approved by the Commission on June 20, 2006. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Following Not required at this time. Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 12 Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 Attachment number 2 Page 1 of 1 Item # 12 Attachment number 3 Page 1 of 3 Item # 12 Attachment number 3 Page 2 of 3 Item # 12 Attachment number 3 Page 3 of 3 Item # 12 Attachment number 4 Page 1 of 4 Item # 12 Attachment number 4 Page 2 of 4 Item # 12 Attachment number 4 Page 3 of 4 Item # 12 Attachment number 4 Page 4 of 4 Item # 12 Attachment number 5 Page 1 of 5 Item # 12 Attachment number 5 Page 2 of 5 Item # 12 Attachment number 5 Page 3 of 5 Item # 12 Attachment number 5 Page 4 of 5 Item # 12 Attachment number 5 Page 5 of 5 Item # 12  Engineering Services Committee Meeting 8/25/2008 1:15 PM Walton Acres Section VIII Department: Engineering-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. Background: The final plat was approved by the Commission on March 15, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, and water and sanitary sewer installations into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Following Not required at this time. Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 13 Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 1 Item # 13 Attachment number 2 Page 1 of 1 Item # 13 Attachment number 3 Page 1 of 3 Item # 13 Attachment number 3 Page 2 of 3 Item # 13 Attachment number 3 Page 3 of 3 Item # 13 Attachment number 4 Page 1 of 2 Item # 13 Attachment number 4 Page 2 of 2 Item # 13 Attachment number 5 Page 1 of 4 Item # 13 Attachment number 5 Page 2 of 4 Item # 13 Attachment number 5 Page 3 of 4 Item # 13 Attachment number 5 Page 4 of 4 Item # 13