Administrative Services Committee Meeting

Administrative Services Committee Meeting Committee Room- 11/23/2009- 12:35 PM ADMINISTRATIVE SERVICES 1. Approve ADP as Augusta’s Human Resource Information System (HRIS) Attachments Provider for Health and Welfare Services pending contract negotiations. 2. Discuss proposed Municipal Option Sales Tax (MOST). (Requested by Attachments Commissioners Grantham and Hatney) www.augustaga.gov  Administrative Services Committee Meeting 11/23/2009 12:35 PM Approve contractual agreement with ADP as Augusta’s Human Resource Information System (HRIS) Provider for Health and Welfare Services. Department: Human Resources Caption: Approve ADP as Augusta’s Human Resource Information System (HRIS) Provider for Health and Welfare Services pending contract negotiations. Background: Augusta has never had a true HRIS System and this has at times created challenges for the Human Resources Department in the benefits area. An RFP was developed and distributed to find a HRIS solution that would fit the needs of the Augusta Human Resources Department. Two responses to the RFP were received from ADP and Kronos. The selection committee closely reviewed both proposals and selected ADP. Backup information on the proposal and pricing is attached. Analysis: The approximate savings from implementing this program is $200,000. This will more than cover the cost of implementation and monthly maintenance. This will the human Resources department to work more efficiately and be a great resource for employee and retirees. Financial Impact: Alternatives: Do not to approve contractual agreement with ADP as Augusta’s Human Resource Information System (HRIS) Provider for Health and Welfare Services. Recommendation: Approve contractual agreement with ADP as Augusta’s Human Resource Information System (HRIS) Provider for Health and Welfare Services. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1 Page 1 of 16 Attachment number 1 Page 2 of 16 Attachment number 1 Page 3 of 16 Attachment number 1 Page 4 of 16 Attachment number 1 Page 5 of 16 Attachment number 1 Page 6 of 16 Attachment number 1 Page 7 of 16 Attachment number 1 Page 8 of 16 Attachment number 1 Page 9 of 16 Attachment number 1 Page 10 of 16 Attachment number 1 Page 11 of 16 Attachment number 1 Page 12 of 16 Attachment number 1 Page 13 of 16 Attachment number 1 Page 14 of 16 Attachment number 1 Page 15 of 16 Attachment number 1 Page 16 of 16 Attachment number 2 Page 1 of 1  RFP Item #09-129A Human Resources Information System For the City of Augusta - Information Technology Department RFP Opening Date: Thursday, August 6, 2009 at 3:00 p.m. ADP Kronos Vendors: 5800 Windward Pkwy 17 Dapple Gray Court Alpharetta, GA 30005 Simpsonville, SC 29680 Statement of Non- YES YES Discrimination Conflict of Interest YES YES RFP Form YES YES Contractor Affidavit & YES YES Agreement Subcontractor Affidavit YES YES & Agreement Non-Collusion Affidavit YES YES of Bidder Non-Collusion Affidavit YES YES Subcontractor Local Small Business YES YES Good Faith Efforts Local Small Business Subcontractor/Supplier YES YES Utilization Plan Addendum YES YES Original YES YES Six (6) Copies YES YES Attachment number 3 Fee Proposal YES YES Page 1 of 1  Attachment number 4 Page 1 of 1 Cumulative Evaluation Sheet for RFP Item #09-129A Human Resources Information System For the City of Augusta - Information Technology Department ADP Kronos Evaluation Criteria 5800 Windward Pkwy 17 Dapple Gray Court Alpharetta, GA 30005 Simpsonville, SC 29680 Ability to satisfy Software/Service Requirements Maximum points 30 29 23.75 Public Sector HR Experience 20 16.5 Maximum points 20 Apparent User-Friendliness of the Solution 20 18.25 Maximun points 20 Customer Service/Support Structure 19.5 15.5 Maximum points 20 Firm Stability 10 10 Maximum points 10 Total Score (Maximum 100) 98.5 84 Comments: Attachment number 5 Page 1 of 1 Attachment number 6 Page 1 of 2 Attachment number 6 Page 2 of 2  Attachment number 7 Page 1 of 1 ADP ADP NAS AST CORPORATION ATTN MARTY FRANKLIN ATTN JAMES SCHMITT ATTN KARL HAEFFS 5800 WINDWARD PKWY MS-A415 5800 WINDWARD PKWY MS-A415 10920 DONAMER DRIVE ALPHARETTA GA 30005 ALPHARETTA GA 30005 ALPHARETTA GA 30022 KRONOS KRONOS INC DENOVO VENTURES LLC ATTN RYAN HAMMAND 297 BILLERICA ROAD ATTN DAWN LAWSON 17 DAPPLE GRAY COURT CHELMSFORD MA 01824 357 S MCCASLIN BLVD SIMPSONVILLE SC 29680 LOUISVILLE CO 80027 COLONIAL LIFE SAWTST LLC HR LOGISTICS LLC ATTN LESLIE GRADDICK ATTN RONALD SAXTON ATTN KRISTIE EVANS 41 PARK COMMERCE WAY STE 108 150 HOWELL ROAD STE C 4501 NEW BERN AVE STE 130-308 SAVANNAH GA 31405 TYRONE GA 30290 RALEIGH NC 27610 COLIBRI VEGA FERRER ACEVEDO HIGH LINE CORPORATION ATTN DONNA LUNDY ATTN LUIS FERRER ATTN SHANNON MILLER 419 E CROSSVILLE RD STE 102 5201 BLUE LAGOON DR STE 800 145 RENFREW DR STE 210 ROSWELL GA 30075 MIAMI FL 33126 MARKHAM ON CANADA L3R 9R6 ORACLE CO AT&T MANGROVE EMPLOYER SERVICES ATTN SHARLANE CLEARE ATTN DEBBIE BRYD ATTN DAVID FEARNOW 1910 ORACLE WAY 3626 WALTON WAY EXT STE 1 1501 S CHURCH AVENUE RESTON VA 20190 AUGUSTA GA 30909 TAMPA FL 33629 ENRICH IT INC SOUTHERN TECHNOLOGY GROUP YVONNE GENTRY ATTN AJAY MANGLANI ATTN ROBERT MCCOY DBE OFFICE 100 N POINT CENTRE E STE 320 3307 BOB WALLACE AVE STE 2 ALPHARETTA GA 30022 HUNTSVILLE AL 35805 500 BUILDING ROD POWELL MICHAEL BLANCHARD RFP Item #09-129A HUMAN RESOURCES DEPT INFORMATION TECHNOLOGY DEPT Human Resources Information System Information Technology Department RFP Open: Thu 8/6/09 @ 3:00 p.m. Attachment number 8 Page 1 of 2 Attachment number 8 Page 2 of 2  Administrative Services Committee Meeting 11/23/2009 12:35 PM Municipal Option Sales Tax Department: Clerk of Commission Caption: Discuss proposed Municipal Option Sales Tax (MOST). (Requested by Commissioners Grantham and Hatney) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo