Engineering Services Committee Meeting

Engineering Services Committee Meeting Committee Room- 11/9/2009- 1:05 PM ENGINEERING SERVICES 1. Approve construction contract award to Blair Construction in the amount of Attachments $ 544,400.11. 2. Approve contract award to Blair Construction Company for services Attachments associated with Water & Sewer System Repairs and Installations in the amount of $847,439.49. Bid item #09-155 3. Approve the purchase of a 2010 International Truck with Grapple Loader Attachments and Dump Body for the Augusta Solid Waste Facility. 4. Consider an appeal by Mr. Aubin Mura of the denial of the Commission Attachments concerning his request for the discontinuation of garbage service to the property located at 2402 Peach Orchard Road. 5. Consider a request from Mr. Ervin Clack, Jr. for the discontinuation of Attachments garbage service for the home located at 2130 Howard Road. 6. Approve the selection of firm for Full Wastewater Contract Management, Attachments Operations & Maintenance Program from RFP Item #09-154A. www.augustaga.gov  Engineering Services Committee Meeting 11/9/2009 1:05 PM Approve construction contract award in the amount of $544,400.11 to Blair Construction for the Water Line Replacements for Fort Gordon Recreation Area at Thurmond Lake . Bid item #09-159. Department: Utilities Caption: Approve construction contract award to Blair Construction in the amount of $ 544,400.11. Background: The project is located at Fort Gordon Recreation Area at Thurmond Lake in Columbia County, GA. The project is being constructed to replace the existing 3" water main with an 8" water main that will allow adequate water supply to the area. The project will connect the new 8" water main to a Columbia County owned 12" water main near the intersection of Pike Avenue and Washington Road, and extend approximately 8,300 linear feet of 8" water main throughout the recreational area with service connections, fire hydrants, backflow prevention devices, and an auto flushing device. The project will also provide approximately 5,000 additional linear feet of 6" water main to serve the housing within the recreation area with water, and sufficient flow for fire protection. Analysis: Blair Construction submitted an acceptable bid package and was the lowest responsive bidder. The staff of the Utilities Department and the design engineering firm, Khafra Engineering, evaluated the bid tabulations and it is recommended that the contract be awarded to Blair Construction. Financial Impact: The contract construction amount of $544,400.11 is available from account 507043410-5425110 / 88880070-5425110 Alternatives: Award the contract to Blair Construction Recommendation: It is recommended to award the construction contract to Blair Construction. in the amount of $544,400.11. Funds are Available in the Following 507043410-5425110 / 88880070-5425110 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 1 Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 3 Item # 1 Attachment number 1 Page 2 of 3 Item # 1  Attachment number 1 Page 3 of 3 Bid Tabulation Project: Augusta Utilities Department Date: 10/29/2009 Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project No. 08AUG01 ICU-0070 Prepared by: MKPL Bid Number: 09-159 Engineer's Opinion Blair Construction Mabus Brothers Eagle Utility Beam's Contracting Estimated Item Description Quantity Units Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price WATER MAIN W-3A 6” diameter ductile iron water transmission main Class 350, restrained joint 4150 LF $ 45.00 $ 186,750.00 $ 21.39 $ 88,768.50 $ 15.35 $ 63,702.50 $ 14.80 $ 61,420.00 $ 16.34 $ 67,811.00 W-3B 8” diameter ductile iron water transmission main Class 350, restrained joint 9150 LF $ 55.00 $ 503,250.00 $ 24.10 $ 220,515.00 $ 18.88 $ 172,752.00 $ 17.75 $ 162,412.50 $ 19.10 $ 174,765.00 W-5 Select backfill, GA DOT Type I, Class I & II (Sand/Clay) – Measured by in-place volume 6000 CY $ 5.00 $ 30,000.00 $ 3.00 $ 18,000.00 $ 9.00 $ 54,000.00 $ 3.00 $ 18,000.00 $ 0.50 $ 3,000.00 W-6 Miscellaneous pipe fittings and connections 1000 LBS $ 10.00 $ 10,000.00 $ 6.25 $ 6,250.00 $ 5.65 $ 5,650.00 $ 8.00 $ 8,000.00 $ 8.27 $ 8,270.00 W-8 Fire hydrant, installed complete with valve, lead pipe, joint restraint, and blocking 26 EA $ 2,925.00 $ 76,050.00 $ 1,985.25 $ 51,616.50 $ 2,875.00 $ 74,750.00 $ 3,150.00 $ 81,900.00 $ 3,132.20 $ 81,437.20 W-10A 6” in-line gate valve, including valve box, installed, complete, open right/left 3 EA $ 1,500.00 $ 4,500.00 $ 825.00 $ 2,475.00 $ 550.00 $ 1,650.00 $ 750.00 $ 2,250.00 $ 758.13 $ 2,274.39 W-10B 8” in-line gate valve, including valve box, installed, complete, open right/left 10 EA $ 1,500.00 $ 15,000.00 $ 849.00 $ 8,490.00 $ 840.00 $ 8,400.00 $ 1,000.00 $ 10,000.00 $ 1,026.48 $ 10,264.80 W-13 10”x6” tapping sleeve, valve, valve box, complete 1 EA $ 4,000.00 $ 4,000.00 $ 1,797.85 $ 1,797.85 $ 2,560.00 $ 2,560.00 $ 1,850.00 $ 1,850.00 $ 3,133.53 $ 3,133.53 W-14 Check valve and vault with 6” bypass line 1 EA $ 37,576.00 $ 37,576.00 $ 43,119.70 $ 43,119.70 $ 34,945.00 $ 34,945.00 $ 25,825.00 $ 25,825.00 $ 39,355.07 $ 39,355.07 W-15A New 1” long side water service, installed, including re-connection, complete 9 EA $ 1,500.00 $ 13,500.00 $ 800.00 $ 7,200.00 $ 1,345.00 $ 12,105.00 $ 1,505.00 $ 13,545.00 $ 3,720.20 $ 33,481.80 W-15B New 2” long side water service, installed, including re-connection, complete 7 EA $ 2,500.00 $ 17,500.00 $ 975.00 $ 6,825.00 $ 1,945.00 $ 13,615.00 $ 1,505.00 $ 10,535.00 $ 4,726.37 $ 33,084.59 W-16A New 1” short side water service, installed, including re-connection, complete 1 EA $ 1,500.00 $ 1,500.00 $ 680.00 $ 680.00 $ 1,140.00 $ 1,140.00 $ 930.00 $ 930.00 $ 2,863.73 $ 2,863.73 W-16B New 2” short side water service, installed, including re-connection, complete 2 EA $ 2,500.00 $ 5,000.00 $ 855.00 $ 1,710.00 $ 1,629.00 $ 3,258.00 $ 930.00 $ 1,860.00 $ 4,282.01 $ 8,564.02 W-18 Tie-in to existing line 1 EA $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 500.00 $ 500.00 $ 700.68 $ 700.68 W-20 Cut and Cap Existing Water Line 1 EA $ 1,000.00 $ 1,000.00 $ 950.00 $ 950.00 $ 250.00 $ 250.00 $ 500.00 $ 500.00 $ 593.86 $ 593.86 W-21 Miscellaneous Class A Concrete 20 CY $ 150.00 $ 3,000.00 $ 130.00 $ 2,600.00 $ 220.00 $ 4,400.00 $ 100.00 $ 2,000.00 $ 158.54 $ 3,170.80 PAVEMENT STRUCTURES P-5 4” thick concrete sidewalk, 3000 psi mix 5 SY $ 50.00 $ 250.00 $ 25.00 $ 125.00 $ 32.00 $ 160.00 $ 50.00 $ 250.00 $ 42.72 $ 213.60 P-7 2” asphalt pavement driveway replacement 50 SY $ 40.00 $ 2,000.00 $ 55.00 $ 2,750.00 $ 20.10 $ 1,005.00 $ 16.50 $ 825.00 $ 42.00 $ 2,100.00 P-9 6” concrete curb and/or gutter removal and replacement (as appropriate and necessary) 100 LF $ 15.00 $ 1,500.00 $ 15.00 $ 1,500.00 $ 13.50 $ 1,350.00 $ 15.00 $ 1,500.00 $ 8.70 $ 870.00 MISCELLANEOUS M-4 Clearing and Grubbing 3 ACRE $ 5,000.00 $ 15,000.00 $ 5,000.00 $ 15,000.00 $ 3,000.00 $ 9,000.00 $ 3,250.00 $ 9,750.00 $ 6,942.70 $ 20,828.10 M-5 Fence Removal and Replacement, New, Replaced in Kind 100 LF $ 15.00 $ 1,500.00 $ 12.50 $ 1,250.00 $ 20.00 $ 2,000.00 $ 15.00 $ 1,500.00 $ 27.24 $ 2,724.00 LUMP SUM LS-1 Lump sum construction (Includes but is not limited to the listing continued below) 1 LS $ 190,000.00 $ 190,000.00 $ 61,277.56 $ 61,277.56 $ 131,540.00 $ 131,540.00 $ 135,000.00 $ 135,000.00 $ 66,830.00 $ 66,830.00 Engineer's Total $ 1,120,376.00 Calculated Total $ 544,400.11 Calculated Total $ 599,732.50 Calculated Total $ 550,352.50 Calculated Total $ 566,336.17 Bidder's Total $ 544,400.11 Bidder's Total $ 599,732.50 Bidder's Total $ 550,352.50 Bidder's Total $ 566,336.17 Difference $ - Difference $ - Difference $ - Difference $ - Item # 1 Attachment number 2 Page 1 of 1 Item # 1  Attachment number 3 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m., Friday, October 16, 2009 for furnishing: Bid Item #09-159 Water Main Replacements for Fort Gordon Recreation Area At Thurmond Lake for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Digital Blue Print. The fees for the plans and specifications which are non-refundable is $200.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning Thursday, September 3, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, September 25, 2009 @ 10:00 a.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, September 29, 2009 by 3:00 p.m. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 3, 10, 17, 24, 2009 Metro Courier September 9, 2009 cc: Tameka Allen Interim Deputy Administrator Drew Goins Utilities Department Jerry Delaughter Utilities Department Stanley Aye Utilities Department Item # 1  Bid Item #09-159 Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake for the City of Augusta - Utilities Department Bid Opening Date: Friday, October 16, 2009 @ 11:00 a.m. Blair Construction Mabus Brothers Construction Perfect Contract Managemt Eagle Utility D. S. Utilities Inc Tran Construction Vendors P. O. Box 770 920 Molly Pond Rd 587 Cherry Ave. 1827 Killingsworth 1350 Branch Rd 1644 Holy Trinity Ch 3855 Red Oak Ct Evans, GA 30809 Augusta, GA 30901 N Augusta, SC 29841 Augusta, GA 30904 Bishop, GA 30328 Little Mtn, SC 29705 Martinez, GA 30907 Statement of Non- Discrimination Yes Yes Yes Conflict of Interest Yes Yes Yes Contractor Affidavit & Agreement Yes Yes Yes Subcontractor Affidavit Yes Yes Yes Non-Collusion Affidavit of Yes Yes Yes Bidder/Offeror Non-Collusion Affidavit of Yes Yes Yes Subcontractor Local Small Business Yes Yes Yes Good Faith Efforts Local Small Business Subcontractor/ Yes Yes Yes Supplier Utilization Plan Bid Schedule Yes Yes Yes Qualification of Bidder Forms Yes Yes Yes Bid Bond Yes Yes Yes Bid Amount $544,400.11 $599,732.50 $550,352.50 Attachment number 4 Item # 1 Page 1 of 2 Page 1 of 2  Bid Item #09-159 Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake for the City of Augusta - Utilities Department Bid Opening Date: Frisday, October 16, 2009 @ 11:00 a.m. Beam's Contracting L-J Inc Jeffrey Harris Truck John Walker 2335 Atomic Rd Vendors 220 Stone Bridge Dr 1736 Barton Chapel 4038 475 Industrial Beech Island, SC Columbia, SC 29210 Augusta, GA 30906 Macon, GA 31210 29842 Statement of Non- Discrimination Yes Yes Yes Yes Conflict of Interest Yes Yes Yes Yes Contractor Affidavit & Agreement Yes Yes Incomplete Yes Subcontractor Not Properly Affidavit Yes Yes Incomplete Executed Non-Collusion Affidavit of Yes Yes Yes Yes Bidder/Offeror Non-Collusion Affidavit of Yes Yes Yes Incomplete Subcontractor Local Small Business Yes Yes Yes Yes Good Faith Efforts Local Small Business Subcontractor/ Yes Yes Yes Yes Supplier Utilization Plan Bid Schedule Yes Yes Yes Yes Qualification of Bidder Forms Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Bid Amount Non-Compliant $566,336.17 Non-Compliant Non-Compliant Attachment number 4 Item # 1 Page 2 of 2 Page 2 of 2 Attachment number 5 Page 1 of 2 Item # 1 Attachment number 5 Page 2 of 2 Item # 1 Attachment number 6 Page 1 of 2 Item # 1 Attachment number 6 Page 2 of 2 Item # 1  Engineering Services Committee Meeting 11/9/2009 1:05 PM Approve Task Order Contract to Blair Construction Company for Water & Sewer System Repairs and Installations Department: Augusta Utilities Department Caption: Approve contract award to Blair Construction Company for services associated with Water & Sewer System Repairs and Installations in the amount of $847,439.49. Bid item #09-155 Background: The Augusta Utilities Department has requirements to perform emergency repairs and water/sewer installations beyond the in-house force current manpower.These repairs/installations are needed to support the water and sanitary sewer infrastructure in Augusta- Richmond County. The contract provides a contractor who can respond expediently to repair system failures and to install water and sanitary sewer service in areas where systems have failed.This contract is needed to provide continuous operation and maintenance to the current infrastructure in Augusta- Richmond County including the Fort Gordon installation. Analysis: Blair Construction company submitted an acceptable bid package and was the lowest responsive bidder. The submitted bids from DS Utilities and L-J Inc. have been corrected through extending their unit price amounts after discovering an addition error/extension error in their total base bid price. The corrected amounts have no bearing on the order in which the bidders were ranked. Financial Impact: $847,439.49, under account number 507043410-5425110/80600040- 5425110 Alternatives: 1. Reject all bids, which would delay the contract and the ability to repair failures and small installations. 2. Award the contract to Blair Construction company for services associated with Water & Sewer System Repairs and Installations. Recommendation: We recommend approving the contract with Blair Construction company in the amount of $847,439.49 for services associated with Water & Sewer System Repairs and Installations. Funds are Available in the Following $847,439.49 from account 507043410-5425110/80600040-5425110 Accounts: Cover Memo Item # 2 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE I. WATER MAIN 6" Dia. PVC Water Transmission Main C900, Class 200 150 LF $13.67 $2,050.50 $27.00 $4,050.00 $48.00 $7,200.00 8" Dia. PVC Water Transmission Main C900, Class 200 150 LF $18.05 $2,707.50 $33.00 $4,950.00 $50.00 $7,500.00 10" Dia. PVC Water Transmission Main C900, Class 200 150 LF $24.40 $3,660.00 $40.00 $6,000.00 $52.00 $7,800.00 12" Dia. PVC Water Transmission Main C900, Class 200 150 LF $32.31 $4,846.50 $49.00 $7,350.00 $54.00 $8,100.00 6" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $20.54 $3,081.00 $36.00 $5,400.00 $60.00 $9,000.00 8" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $24.88 $3,732.00 $42.00 $6,300.00 $62.00 $9,300.00 10" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $31.12 $4,668.00 $50.00 $7,500.00 $64.00 $9,600.00 12" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $39.22 $5,883.00 $58.00 $8,700.00 $66.00 $9,900.00 6" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $25.17 $3,775.50 $47.00 $7,050.00 $52.00 $7,800.00 8" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $29.20 $4,380.00 $55.00 $8,250.00 $54.00 $8,100.00 10" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $37.34 $5,601.00 $65.00 $9,750.00 $56.00 $8,400.00 12" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $46.12 $6,918.00 $77.00 $11,550.00 $58.00 $8,700.00 $7.50 $37,500.00 $10.00 $50,000.00 $21.00 $105,000.00 Select Backfill, GDOT Type I, Class I & II (Sand/Clay) 5,000 CY Miscellaneous Water Pipe Fittings and Connections 1,500 LB $3.50 $5,250.00 $9.00 $13,500.00 $2.50 $3,750.00 Fire Hydrant, Installed Complete with Valve, Pipe, and Blocking 24 EA $2,850.00 $68,400.00 $3,400.00 $81,600.00 $4,000.00 $96,000.00 6" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 4 EA $749.52 $2,998.08 $1,050.00 $4,200.00 $2,000.00 $8,000.00 Right 8" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 4 EA $1,061.91 $4,247.64 $1,420.00 $5,680.00 $2,500.00 $10,000.00 Right 10" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 2 EA $1,563.30 $3,126.60 $1,975.00 $3,950.00 $3,000.00 $6,000.00 Right 12" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 2 EA $1,907.28 $3,814.56 $2,395.00 $4,790.00 $3,500.00 $7,000.00 Right 6" Tapping Sleeve, Valve, Valve Box, Installed Complete 2 EA $2,403.54 $4,807.08 $3,600.00 $7,200.00 $2,500.00 $5,000.00 1" Long Side Water Service Installed Incl Re-Connection, Complete 2 EA $808.92 $1,617.84 $1,325.00 $2,650.00 $1,300.00 $2,600.00 1" Short Side Water Service Installed Incl Re-Connection, Complete 2 EA $402.30 $804.60 $935.00 $1,870.00 $600.00 $1,200.00 Tie-In to Existing Line 4 EA $1,135.35 $4,541.40 $1,325.00 $5,300.00 $2,500.00 $10,000.00 Cut and Plug Existing Line 2 EA $1,080.00 $2,160.00 $575.00 $1,150.00 $2,000.00 $4,000.00 Miscellaneous Class A Concrete (Thrust Blocks, Concrete 1,000 SY $28.00 $28,000.00 $55.00 $55,000.00 $54.00 $54,000.00 Encasement, Etc. ) Attachment number 2 Item # 2 Subtotal I $218,570.80 $323,740.00 $413,950.00 SANITARY SEWER Page 1 of 4 8" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $17.11 $3,422.00 $52.00 $10,400.00 $41.00 $8,200.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $19.71 $3,942.00 $54.00 $10,800.00 $41.00 $8,200.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $23.27 $4,654.00 $61.00 $12,200.00 $41.00 $8,200.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 0-6', incl. Type II (no. 67 100 LF $46.68 $4,668.00 $87.00 $8,700.00 $70.00 $7,000.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 0-6', incl. Type II (no. 67 100 LF $70.32 $7,032.00 $113.00 $11,300.00 $72.00 $7,200.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $17.66 $3,532.00 $54.00 $10,800.00 $43.00 $8,600.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $20.25 $4,050.00 $57.00 $11,400.00 $43.00 $8,600.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $23.92 $4,784.00 $64.00 $12,800.00 $43.00 $8,600.00 Stone) Bedding Material  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 18" Dia PVC Sanitary Sewer Pipe SDR26, 6-8', incl. Type II (no. 67 100 LF $47.49 $4,749.00 $91.00 $9,100.00 $72.00 $7,200.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 6-8', incl. Type II (no. 67 100 LF $71.62 $7,162.00 $118.00 $11,800.00 $74.00 $7,400.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $18.20 $3,640.00 $58.00 $11,600.00 $45.00 $9,000.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $19.22 $3,844.00 $60.00 $12,000.00 $45.00 $9,000.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $24.62 $4,924.00 $67.00 $13,400.00 $45.00 $9,000.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 8-10', incl. Type II (no. 67 150 LF $48.52 $7,278.00 $97.00 $14,550.00 $74.00 $11,100.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 8-10', incl. Type II (no. 67 150 LF $72.98 $10,947.00 $123.00 $18,450.00 $76.00 $11,400.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 150 LF $18.83 $2,824.50 $66.00 $9,900.00 $47.00 $7,050.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 150 LF $21.53 $3,229.50 $68.00 $10,200.00 $47.00 $7,050.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 75 LF $25.50 $1,912.50 $75.00 $5,625.00 $47.00 $3,525.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 10-12', incl. Type II (no. 67 75 LF $49.60 $3,720.00 $106.00 $7,950.00 $76.00 $5,700.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 10-12', incl. Type II (no. 67 50 LF $74.84 $3,742.00 $133.00 $6,650.00 $78.00 $3,900.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 12-14', incl. Type II (no. 67 150 LF $19.80 $2,970.00 $76.00 $11,400.00 $49.00 $7,350.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 12-14', incl. Type II (no. 67 150 LF $22.61 $3,391.50 $79.00 $11,850.00 $49.00 $7,350.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35,12-14', incl. Type II (no. 67 100 LF $26.87 $2,687.00 $85.00 $8,500.00 $49.00 $4,900.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 12-14', incl. Type II (no. 67 75 LF $51.54 $3,865.50 $125.00 $9,375.00 $78.00 $5,850.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 12-14', incl. Type II (no. 67 75 LF $77.67 $5,825.25 $151.00 $11,325.00 $80.00 $6,000.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 150 LF $20.99 $3,148.50 $100.00 $15,000.00 $51.00 $7,650.00 Item # 2 Stone) Bedding Material Attachment number 2 10" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 150 LF $23.91 $3,586.50 $103.00 $15,450.00 $51.00 $7,650.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 75 LF $28.49 $2,136.75 Page 2 of 4 $110.00 $8,250.00 $51.00 $3,825.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 14-16', incl. Type II (no. 67 75 LF $53.92 $4,044.00 $150.00 $11,250.00 $80.00 $6,000.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 14-16', incl. Type II (no. 67 150 LF $81.72 $12,258.00 $176.00 $26,400.00 $82.00 $12,300.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 16-18', incl. Type II (no. 67 150 LF $22.33 $3,349.50 $125.00 $18,750.00 $53.00 $7,950.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 16-18'', incl. Type II (no. 67 150 LF $27.30 $4,095.00 $127.00 $19,050.00 $53.00 $7,950.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 16-18'', incl. Type II (no. 67 75 LF $30.43 $2,282.25 $134.00 $10,050.00 $53.00 $3,975.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 16-18'', incl. Type II (no. 67 75 LF $56.99 $4,274.25 $175.00 $13,125.00 $82.00 $6,150.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 16-18'', incl. Type II (no. 67 75 LF $87.01 $6,525.75 $202.00 $15,150.00 $84.00 $6,300.00 Stone) Bedding Material  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 8" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 150 LF $23.95 $3,592.50 $149.00 $22,350.00 $55.00 $8,250.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 150 LF $29.52 $4,428.00 $151.00 $22,650.00 $55.00 $8,250.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 75 LF $32.85 $2,463.75 $158.00 $11,850.00 $55.00 $4,125.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 18-20', incl. Type II (no. 67 75 LF $60.93 $4,569.75 $200.00 $15,000.00 $84.00 $6,300.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 18-20', incl. Type II (no. 67 75 LF $94.57 $7,092.75 $227.00 $17,025.00 $86.00 $6,450.00 Stone) Bedding Material 8" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 67 150 LF $49.95 $7,492.50 $165.00 $24,750.00 $53.00 $7,950.00 Stone) Bedding Material 10" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $61.00 $9,150.00 $174.00 $26,100.00 $53.00 $7,950.00 67 Stone) Bedding Material 12" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 100 LF $69.62 $6,962.00 $184.00 $18,400.00 $53.00 $5,300.00 67 Stone) Bedding Material 16" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $95.94 $14,391.00 $205.00 $30,750.00 $82.00 $12,300.00 67 Stone) Bedding Material 20" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $145.60 $21,840.00 $245.00 $36,750.00 $88.00 $13,200.00 67 Stone) Bedding Material Select Backfill, GDOT Type I, Class I & II (Sand/Clay), Measured In- 5,000 CY $7.50 $37,500.00 $10.00 $50,000.00 $21.00 $105,000.00 place Volume Miscellaneous Sewer Pipe Fittings and Connections 5,000 LB $1.50 $7,500.00 $14.00 $70,000.00 $2.50 $12,500.00 Pre-cast Sanitary Manhole, GDOT STD 1011A Type I, 0-6', 48-Dia 20 EA $1,347.30 $26,946.00 $2,990.00 $59,800.00 $3,000.00 $60,000.00 Pre-cast Sanitary Manhole, GDOT STD 1011A Type I, 0-6', 60-Dia 20 EA $1,859.49 $37,189.80 $4,830.00 $96,600.00 $3,400.00 $68,000.00 Additional Sanitary Manhole Depth, Type I, Class I, 48-Dia 20 VF $291.06 $5,821.20 $225.00 $4,500.00 $150.00 $3,000.00 Additional Sanitary Manhole Depth, Type I, Class I, 60-Dia 20 VF $375.84 $7,516.80 $340.00 $6,800.00 $170.00 $3,400.00 Doghouse/Connector Manhole, Incl Base, Cone, and Ring & Cover 2 EA $1,833.30 $3,666.60 $6,900.00 $13,800.00 $2,000.00 $4,000.00 6" Sanitary Sewer Service, Complete 20 EA $1,157.32 $23,146.40 $1,035.00 $20,700.00 $1,500.00 $30,000.00 Cut & Plug Existing Sanitary Sewer, Diameter Varies 1 EA $1,134.00 $1,134.00 $460.00 $460.00 $2,000.00 $2,000.00 Cut & Plug Existing Manhole, Diameter and Depth Varies 2 EA $1,242.00 $2,484.00 $805.00 $1,610.00 $2,000.00 $4,000.00 Tie New Sanitary Sewer to Existing Manholes, Diameter Varies 2 EA $1,458.00 $2,916.00 $1,495.00 $2,990.00 $2,000.00 $4,000.00 AC Water Main Crossing 5 EA $1,599.91 $7,999.55 $1,840.00 $9,200.00 $3,000.00 $15,000.00 Ductile Iron Pipe Polyethylene Encasement 100 LF $4.00 $400.00 $5.00 $500.00 $2.50 $250.00 Concrete Encasement of Sanitary Sewer (Creek Crossings, Etc.) 100 CY $129.60 $12,960.00 $290.00 $29,000.00 $54.00 $5,400.00 Attachment number 2 Item # 2 Subtotal II $417,658.85 $1,016,135.00 $653,750.00 II. PAVEMENT STRUCTURES Page 3 of 4 Asphalt Overlay, Type F, 1.5" Thick Minimum 1,750 SY $8.75 $15,312.50 $20.00 $35,000.00 $25.00 $43,750.00 Pavement Patch - Including Graded Aggregate Base, 10.5" Thick, 7" 1,000 SY $26.00 $26,000.00 $71.00 $71,000.00 $55.00 $55,000.00 Wide and Asphalt Patch 2.5" Thick, Including Removal of 2.5" GAB and Placement of Bituminous Prime Coat 24" Concrete Curb and Gutter Removal and Replacement, (As 100 LF $18.90 $1,890.00 $57.00 $5,700.00 $55.00 $5,500.00 Appropriate and Necessary) Subtotal II $43,202.50 $111,700.00 $104,250.00 III. MISCELLANEOUS Flowable Fill 245 CY $94.99 $23,272.55 $120.00 $29,400.00 $115.00 $28,175.00 Rock Excavation, Trench or Mass 150 CY $50.00 $7,500.00 $75.00 $11,250.00 $85.00 $12,750.00 Foundation Backfill, GA DOT Type II, for Additional Unclassified 150 CY $17.99 $2,698.50 $38.00 $5,700.00 $55.00 $8,250.00 Excavation Clearing and Grubbing 5 AC $4,500.14 $22,500.70 $7,000.00 $35,000.00 $3,000.00 $15,000.00  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Fence Removal & Replacement, New, Replace in Kind 100 LF $15.00 $1,500.00 $9.00 $900.00 $20.00 $2,000.00 Subtotal III $57,471.75 $82,250.00 $66,175.00 III. MISCELLANOUS Lump Sum Construction (Includes but is not Limited to the Items 1 LS $110,535.59 $110,535.59 $150,000.00 $150,000.00 $25,000.00 $25,000.00 Listed in Bid Schedule) Subtotal IV $110,535.59 $150,000.00 $25,000.00 GRAND TOTAL $847,439.49 $1,683,825.00 $1,263,125.00 Attachment number 2 Item # 2 Page 4 of 4 Attachment number 3 Page 1 of 2 Item # 2 Attachment number 3 Page 2 of 2 Item # 2 Attachment number 4 Page 1 of 1 Item # 2  Attachment number 5 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m., Friday, October 9, 2009 for furnishing: Bid Item #09-155 Task Order Contract for Water & Sewer System Repairs & Installation for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Imaging Technology Print. The fees for the plans and specifications which are non-refundable is $25.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through Imaging Technology (706 724-7924) beginning Thursday, August 27, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, September 18, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, September 22, 2009 by 3:00 p.m. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 27, September 3, 10, 17, 2009 Metro Courier September 2, 2009 cc: Tameka Allen Interim Deputy Administrator Drew Goins Utilities Department Jerry Delaughter Utilities Department Merrill Wilkie Utilities Department Item # 2 Attachment number 6 Page 1 of 2 Item # 2 Attachment number 6 Page 2 of 2 Item # 2 Attachment number 7 Page 1 of 2 Item # 2 Attachment number 7 Page 2 of 2 Item # 2  Engineering Services Committee Meeting 11/9/2009 1:05 PM Approve the purchase of a 2010 International Truck with Grapple Loader and Dump Body for the Augusta Solid Waste Facility Department: Solid Waste Caption: Approve the purchase of a 2010 International Truck with Grapple Loader and Dump Body for the Augusta Solid Waste Facility. Background: The Augusta Solid Waste department currently uses contracted haulers to pick up bulky waste items, material from vacant lot cleanups and evictions, and illegally dumped material throughout Augusta. Also, during storm cleanup periods, the department has to rely on contracted haulers to assist with the cleanup of trash and debris. With the purchase of a vehicle with a grapple loader and dump body, the Solid Waste Department will be better suited to serve the needs of Augusta’s residents. Analysis: Augusta recently purchased, as part of bid item 08-108, a roll-off truck with a similar chassis configuration. The only difference is that for the grapple loader and the 30-yard dump body a few nominal factory-recommended chassis modifications had to be made. This will allow Augusta Solid Waste to establish a fleet of trucks that are all the same and therefore lowering the long-term maintenance costs. Mays International, the successful bidder on the previous bid item, has agreed to issue a credit for the roll-off configuration and provide the chassis at the same purchase price as the truck that was purchased previously. This will give the Solid Waste Department a 2010 vehicle at a 2008 price; further, purchasing this vehicle now will allow us to beat the 2010 emission standards for diesel trucks. Financial Impact: Adequate funds are available for the amount of $181,963.48 by moving funds from 541-04-4210/5424220 ($150,000) and 541-04-4210/5424510 ($40,000) to fund 541-04-4210/5422210. Alternatives: 1. Recommend purchase of the grapple truck 2. Do not approve the purchase. Recommendation: Alternative 1. Funds are Available in Adequate funds are available for the amount of $181,963.48 by moving the Following funds from 541-04-4210/5424220 ($150,000) and 541-04-4210/5424510 Accounts: ($40,000) to fund 541-04-4210/5422210. Cover Memo Item # 3 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, May 6, 2008 Bid Item #08-108 Truck w/Roll off Container Body for Fleet Department Bid Item #08-110 Trash Grapple for Roll off Truck for Fleet Department Bid Item #08-112 Hydraulically Operated Rubber Tire Backhoe/Loader for Fleet Department Bid Item #08-113 Four Inch Vacuum Assisted Trash Pump for Fleet Department Bid Item #08-114 Portable 225 CFM Air Compressor for Fleet Department Bid Item #08-115 Sewer Rodder Truck for Fleet Department Bid Item #08-122 Electric Scissor Lift for Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 3, 10, 17, 24, 20088 Metro Courier April 9, 2008 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Item # 3  Attachment number 2 Page 1 of 1 Bid Item #08-108 Roll Off Container Truck Fleet Department Bid Due: Tuesday, May 6, 2008 @ 11:00 a.m. Mays International Volvo Freightline RDK Truck Sales & Srvc 1357 Gordon Hwy. 3880 Jeff Adams Drive 2930 Riverwest Dr 3214 Adamo Drive Augusta, GA Charlotte, NC 28206 Augusta, GA Tampa, FL 33605 Truck NON-COMPLIANT Year 2009 2009 2009 State Mandated Brand International Volvo Freightliner Regulated Forms Model 5600 Paystar VH-064B M2-112 Not Included in Body Package Year 2008 2009 2008 Brand Galbreath Galbreath Galbreath Model Rolloff Hoist 75000 U75-OR-174 U75-OR-174 Bid Price $150,950.00 $147,816.40 $136,365.00 Delivery Date 90-120 Days ARO August/Sept 2008 90-120 Days ARO Alternate Bid Currently w/Accurate Hoist 75,00 LB w/tarp, tool box & box locks M&d ilo Galreath Hoist 2009 Volvo VHD64B w/Accurate 75,000 LB outside rail Hoist; Pioneer Tarp System & Box Locks as special delivery Aug/Sep 2008 Price $142,816.00 Exception: Noted Item # 3  Engineering Services Committee Meeting 11/9/2009 1:05 PM Aubin Mura Appeal Department: Clerk of Commission Caption: Consider an appeal by Mr. Aubin Mura of the denial of the Commission concerning his request for the discontinuation of garbage service to the property located at 2402 Peach Orchard Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Engineering Services Committee Meeting 11/9/2009 1:05 PM Ervin Clack Jr. Department: Clerk of Commission Caption: Consider a request from Mr. Ervin Clack, Jr. for the discontinuation of garbage service for the home located at 2130 Howard Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5  Engineering Services Committee Meeting 11/9/2009 1:05 PM RFP 09-154A Full Wastewater Contract Management, Operations & Maintenance Program Department: Utilities Caption: Approve the selection of firm for Full Wastewater Contract Management, Operations & Maintenance Program from RFP Item #09-154A. Background: Augusta began a program of contracted management, operations and maintenance of wastewater treatment facilities and programs in 1999. The original 5-year agreement was extended for an additional 5 years by the Augusta-Richmond County Commission with a current ending date of the agreement of December 31, 2009. The Commission directed the Utilities Department to issue a solicitation for proposals for a new professional services agreement to provide these services beginning on January 1, 2010. The Utilities Department has worked closely with the Augusta Procurement Department to develop and advertize a request for sealed proposals. Responses to this RFP were received at the Procurement Department office on November 2, 2009. A selection committee consisting of representatives from Procurement, Utilities, Finance and the Administrator's office reviewed the proposals and developed a short list of firms that were judged to be the best qualified to meet the needs of Augusta. After this initial ranking, the selection committee met with each of the firms to discuss their proposal and the associated pricing. The purpose of these meetings was to discuss proposal specifics, clarify the desires and expectations of both the proposer and Augusta, and review the pricing information provided. Proposers were asked to submit a best and final offer on Friday, November 6, 2009. This submittal was to incorporate any revisions or clarifications discussed during the meeting as well as any pricing changes necessitated by those discussions. Analysis: The result of this procurement process is the following list of firms that are considered the best qualified to meet the needs of Augusta. ESG Operations, Inc. Severn Trent Services United Water Services The proposed budget for the first agreement year and the projected budgets for the following four years is being provided separately to the Commission due to their unavailability at the required time for agenda item submission. This information is being submitted to the Commission for consideration of award of a new agreement to one of these firms. This agreement would have a start date of January 1, 2010 and an initial term of five (5) years with the option for subsequent renewal in 5-year increments. Proposed agreements have been provided by each firm but a final agreement would be negotiated after award with the review of the Administrator and the City Attorney. Cover Memo Financial Impact: The Utilities Department 2010 budget includes funding to continue contract operations. Item # 6 Alternatives: Reject the proposals and approve an extension of the existing operations agreement to provide time for further review and determination of a path forward. Recommendation: We recommend that the Commission select one of the short-listed firms that the Selection Committee has judged to be best qualified to meet the needs of Augusta and authorize the negotiation of a final agreement with a cost not to exceed the proposed first-year budget provided by the selected firm. The final agreement would be subject to review and approval by the City Administrator and the City Attorney. Funds are Available in the Following Funds are in account 506043310-5211110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6  Attachment number 2 Page 1 of 1 RFP Item #09-154A Full Waste Water Contract Management, Operations & Maintenance Program for the City of Augusta - Utiilties Department RFP Opening Date: Monday, November 2, 2009 @ 11:00 a.m. VENDORS ORIGINAL 8 COPIES FEE PROPOSAL ADDENDUMS (3) American Water 1025 Laurel Oak Road YES YES YES YES Voorhees, NJ 08043 CH2MHILL/OMI 9193 S. Jamaica St Ste 400 YES YES YES YES Englewood, CO 80112 ESG Operations, Inc. 1815 Satellite Blvd, Ste 105 YES YES YES YES Duluth, GA 30097 Severn Trent Environmental Services, Inc. YES YES YES YES 16337 Park Row Houston, TX 77084 United Water Services Inc. 200 Old Hook Road YES YES YES YES Harrington Park, NJ 07640 Veolia Water N America-S 2650 Holcomb Bridge Rd YES YES YES YES Alpharetta, GA 30022 Austin Industrial P.O. Box 2184 Augusta, GA 30903 Krafra 418 4th Street Augusta, GA 30901 Parsons 1810-B Doug Barnard Pkwy Augusta, GA 30906 S L King Technologies 270 Peachtree Street Atlanta, GA 30331 STS Operations 1342 Colonial Blvd Ste F45 Ft. Myers, FL 33901 Tetra Tech 360 Bay Street, Ste 435 Augusta, GA 30909 W. K. Dickson, Inc. 1450 Greene Street #225 Augusta, GA 30901 Item # 6 Page 1 of 1  Attachment number 3 Page 1 of 1 MR RICHARD D’AMATO MR MARK F STRAUSS MR DANIEL GROSELLE C/O CH2MHILL/OMI C/O AMERICAN WATER C/O ESB OPERATIONS INC 9193 S JAMAICA STREET STE 400 1025 LAUREL OAK ROAD 1815 SATELLITE BLVD STE 105 ENGLEWOOD CO 80112 VOORHEES NJ 08043 DULUTH GA 30097 DANA A KAAS MR THOMAS BROWN MR CLYDE STOVALL C/O SEVERN TRENT ENV C/O UNITED WATER SERVICES C/O VEOLIA WATER N.A. – SOUTH 16337 PARK ROW 2900 OLD HOOK ROAD 2650 HOLCOMB BRIDGE RD STE 530 HOUSTON TX 77084 HARRINGTON PARK NJ 07640 ALPHARETTA GA 30022 RFP 09-154A DREW GOINS ALLEN SAXON Full Waste Water Contract Management, UTILITIES DEPARTMENT UTILITIES DEPARTMENT Operations & Maintenance Program BAY STREET BAY STREET For Utilities Department RFP Due: Mon 11/2/09 @ 11:00 a.m. YVONNE GENTRY 500/HATCHER BUILDING Item # 6  Attachment number 4 Page 1 of 2 Evaluation Evaluation RFP 08-154A Wastwater Contract Management, Operation, and Maintenance Program for the Augusta Utilities Department Evaluation Criteria Vendors American United Severn Item # ESG Technical Proposal Water Water Trent Other projects in Georgia (1- 1 8=1pt; >8=2pts) 3 3 3 0 Quality of the proposal in terms of technical 2 correctness and 6 5 6 6 presentation. Proposed performance and 3 6 6 7 4 cost guarantees Commitment to community 4 involvement 4 6 8 6 Actual average flow of largest facilities under full 5 contract operations by Offeror within the last five 7 6 8 5 years. (5MGD-10MGD=1pt; 10MGD- 20MGD=2pts; >20MGD=3pts) 6 Business Approach 6 6 7 6 The methodology to deal appropriately with the 7 transition from the existing 10 12 14 10 contractor’s operation to Offeror's operations. Evaluation of company's 8 overall capabilities. 12 12 12 12 Location of significant support resources available 9 for use by Offeror's on-site staff. 14 16 8 8 (Outside EPA Region 4=1pt; In Region 4 NOT GA=2pts; In GA=3pts) Number of employees currently directly involved in 10 12 12 10 16 full contract operations projects. Item # 6  Attachment number 4 Page 2 of 2 Evaluation Evaluation RFP 08-154A Wastwater Contract Management, Operation, and Maintenance Program for the Augusta Utilities Department Evaluation Criteria Vendors American United Severn Item # ESG Technical Proposal Water Water Trent Quality and provisions of the proposed agreement. Does 11 it reflect a desire to 12 12 14 12 establish a partnership with Augusta? Years of experience operating facilities and 12 providing services for systems of similar 6 6 18 18 complexity. (5-10=1pt; 10-15=2pts; >15=3pts) Qualifications of the personnel being proposed to manage and support the 13 facilities in terms of 9 18 18 12 expertise and experience with similar facilities and services. Quality of the maintenance program that will be undertaken to ensure the Owner’s capital investments 14 21 18 21 18 are properly maintained and proof of condition and trends are sufficiently documented. Quality of the proposed Operating Plan as it demonstrates an understanding of the 15 technical challenges 15 18 21 18 involved, operation and maintenance approach, and staffing plan. Offerors emphasis on 16 safety. Safety training and 18 18 21 15 programs. Cumulative Totals 161 174 196 166 Short Listed Firms 2 1 3 Item # 6