Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber- 1/24/2011- 1:00 PM ADMINISTRATIVE SERVICES 1. Motion to approve personnel policy and procedures manual. (Referred Attachments from January 18 Commission meeting) 2. Discuss the Citizen Advisory Committee for Housing and Community Attachments Development Department. (Requested by Commissioner Johnson) 3. Approve submission of an NSP3 Substantial Amendment Abbreviated Plan Attachments by the Housing and Community Development Department for proposed activities outlined herein. 4. Motion to approve an Ordinance to amend the Augusta, GA Code Title Attachments Two Sections 1-7-11 through 1-7-21 to amend the personnel system; to repeal all code sections and ordinances and parts of the code sections and ordinances in conflict. (Referred from January 18 Commission meeting) 5. Update from the Housing and Community Development Department Attachments regarding the request from Ms. Elizabeth Jones, Executive Director, Shiloh Community Center, for funding from the ARC Housing and Community Development Department. (Referred from January 18 Commission meeting) www.augustaga.gov  Administrative Services Committee Meeting 1/24/2011 1:00 PM Approve Personnel Policy and Procedures Manual Department: Law Caption: Motion to approve personnel policy and procedures manual. (Referred from January 18 Commission meeting) Background: None Analysis: None Financial Impact: None Alternatives: Denial of motion Recommendation: Approval of motion Funds are Available in the Following None Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1  Administrative Services Committee Meeting 1/24/2011 1:00 PM Citizen Advisory Committee Department: Clerk of Commission Caption: Discuss the Citizen Advisory Committee for Housing and Community Development Department. (Requested by Commissioner Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 3 Item # 2 Attachment number 1 Page 2 of 3 Item # 2 Attachment number 1 Page 3 of 3 Item # 2  Administrative Services Committee Meeting 1/24/2011 1:00 PM NSP3 Program – Application Submission Approval Department: Housing & Community Development Caption: Approve submission of an NSP3 Substantial Amendment Abbreviated Plan by the Housing and Community Development Department for proposed activities outlined herein. Background: The Neighborhood Stabilization Program (NSP) staff (a part of the Housing and Community Development Department-AHCDD) will work with local developers to comply with the U. S. Department of Housing and Urban Development's (HUD's) regulations under Section 2301(b) of the Housing and Economic Recovery Act of 2008 (Pub. L.110-289, approved July 30, 2008) (HERA), as amended, and an additional allocation of funds provided under Section 1497 of the Wall Street Reform and Consumer Protection Act of 2010 (Pub. L. 111 203, approved July 21, 2010) (Dodd-Frank Act) for additional assistance in accordance with the second undesignated paragraph under the heading 'Community Planning and Development - Community Development Fund' in Title XII of Division A of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5, approved February 17, 2009) (Recovery Act), as amended, for the purpose of assisting in the redevelopment of abandoned and foreclosed homes. The City of Augusta's federal allocation (no local match required) under said amendment ($1,164,297.00), as designated by HUD through formula allocation, is available for application through the submission of a NSP3 Substantial Amendment/Abbreviated Plan due March 1, 2011. The NSP staff is requesting approval for submission of said plan on behalf of the City of Augusta for Eligible Activities as outlined below. Please find below a brief history of NSP’s Eligible Activities (as approved by HUD) and respective eligible Census Tracts for said Activities as outlined by HUD’s Mapping Tool. 1. Administration ($116,429.70) a. AHCDD will utilize the administrative allocation to provide the following: i. Salaries ii. Travel iii. Equipment iv. Supplies v. Other Miscellaneous 2. Redevelopment ($756,793.05) a. AHCDD will work with nonprofits/public agencies/for-profits for the purpose of developing new construction and/or rehabilitating existing housing for homeownership and/or rental housing. Eligible Activity costs include: Cover Memo i. pre-development costs, ii. Item # 3 construction or rehabilitation costs, iii. project related soft costs,  and iv. home buyer subsidies for down payment and mortgage loan closing costs. b. Eligible Census Tracts for Redevelopment Activities (as approved by HUD) are limited to the following based on criteria specified that any Census Tract/Development Area utilizing NSP3 funding have a State Minimum Threshold NSP3 Score of 17. Those eligible Census Tracts are illustrated on the attached and include: i. 103.00 ii. 104.00 iii. 105.04 iv. 105.05 v. 105.07 vi. 105.08 vii. 105.11 viii. 107.03 ix. 107.04 x. 108.00 xi. 014.00 xii. 009.00 3. Low Income Housing ($291,074.25) The City of Augusta, as designated by HUD, is required to provide housing for those households at or below 50% AMI (designated as low income persons) with no less than twenty-five percent 25% of NSP3 funds. This designation, titled as Set-Aside obligation, is a mandate of funding allocation under section 2301(f)(3)(A)(ii) to provide benefit to low-income persons (earning 50 percent or less of area median income). Those activities deemed eligible under this 25% Set Aside mandate are inclusive of activities performed under redevelopment or rehabilitation and defined herein within eligible Census Tracts referenced above Analysis: The Augusta Housing and Community Development Department via its Neighborhood Stabilization Program will attempt to diversify its federal allocation and enter into projects yielding immediate homeownership opportunities for single family housing by making available to income eligible citizens of Augusta Richmond County (deemed ‘‘low- and moderate-income persons’’ as it appears throughout the CDBG regulations at 24 CFR part 570 and defined as a member of a low-, moderate-, and middle-income household, and having an income equal to or less than 120 percent of area median income, adjusted for family size) creative financing mechanisms to include subsidy, down payment and closing costs assistance. The Housing and Community Development Department additionally plans to develop in those areas yielding the greatest opportunity for the City of Augusta to meet all HUD criteria including increased impact and increased density, which include Census Tracts 105.07 for the 25% Set Aside and 107.04 for redevelopment. Financial Impact: Upon completion of all NSP3 projects there will have been an approximate developmental impact of $1.5 million within Augusta-Richmond County with additional taxable housing, building permit and water/sewer tap fees collected. Moreover, the submission and execution of said projects will meet the HUD expectation of each NSP3 grantee to carry out its NSP activities in the context of a comprehensive plan for the community’s vision of how it can make its neighborhoods not only more stable, but also more sustainable, competitive, and integrated into the overall metropolitan fabric, including access to transit, affordable housing, employers, and services. Cover Memo Item # 3 Alternatives: None Recommended. Recommendation: Approve submission of an NSP3 Substantial Amendment Abbreviated Plan by the Housing and Community Development Department for proposed activities outlined herein. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  WA LTON W GRE NR AY ENE BRO A DR U ID PA R K AVE ST DS SO T EL T Eligible Census Tracts for NSP3 J A CK D W RI GHT SBOR O R D AV E TR O CE NT HEA R AL AVE LA 15 T NEY HS T FAI RS T ST DA M A S C 9 U PE ST - WA 7 TH Qualification Score of at Least 17 RD S IB US RD HIG HL A ND RD A VE 14 WI L KE G RB GS ST LV D L EG LEY W D T S S PK Y O LIVE R D RD BLV RD TH N G KI NO R K IS SI G ORD ON H W 103 HE R J IM M Y D YE LUT Y R D NGB O N R TI AH MA WE M ILL EDG EVI LLE R D D SA 105.04 MC PRD VA R ESS RD DU N Y E EL N W FF NH LD E N CA M OL RO IE RD GOR D O 104 WH BI BA R TO N NS ON GO GOR D ON HW Y OL D WY AV E 105.07 E RD RD PK ID G RD D Columbia BR AR P EL NS HA D A R County DE RN CH A RC HO DOU 105.08 GB PEA A CensusTracts 105.08 Major Roads C MO TRACTID 105.11 Roads LUM P K IN RD 103 107.03 105.05 ND H ILL R 104 107.04 RD D GE RI C R ID M 105.04 108 SB AD H D N XWY E A LE ES E DE O R Y J ON 105.05 14 K BB O VIL BO O OL BR L OU 105.11 105.07 9 D W RO IS R D TO 107.03 DR SI E FF IN B RR N G RI A D M ARV I D RD OR NG CC PRI W IN PH I N IZY RD DS DIX ON OR A I RLI N E RD : S TO BA C C O RD 108 Y KW 107.04 1 0.5 0 1 Miles DP AR KE RN BA RD MI UG RD T ET DO HA RC DG O PA CH Y PE HW A Mcduffie County W IL L IS FOR GOS E MAN M C D A DE FARM RD H EN RD RD RD RD GE B RID RO S O AN DE SB OLD HW Y GA 8 8 WA BR OWN R D YN E BROTH ERSVIL LE R D - GA 8 8 HWY TH BA ED IE R D MI M S RD RD D B R IDG E R Y ANS HW E R D FU RI DE 88 VI LL LC DG YS HE E GA KE R SB R D Jefferson FA County RM ER Burke D LR M IL County P HE RY HZ I BA Item # 3 S TO H- M CB E AN R D  Administrative Services Committee Meeting 1/24/2011 1:00 PM Ordinance to amend Personnel System Department: Law Caption: Motion to approve an Ordinance to amend the Augusta, GA Code Title Two Sections 1-7-11 through 1-7-21 to amend the personnel system; to repeal all code sections and ordinances and parts of the code sections and ordinances in conflict. (Referred from January 18 Commission meeting) Background: Realligning terms of appointee(s) to correspond with the term of the appointing commissioner(s), creating by-laws under which the personnel board shall operate under, and other purposes Analysis: On [DATE], the personnel board approved section 1-7-20 to include the power to require current employee witnesses as identified by either party to attend and participate in the board hearing with the threat of disciplinary action for failure to attend and/or participate. However, due to operational concerns, we recommend that section 1-7-20 maintain the current status of voluntary participation for witnesses and have attached a version so reflecting. Financial Impact: None Alternatives: Approve sections 1-7-11 through 1-7-21 to amend the personnel system INCLUDING the power to require current employee witnesses to attend and participate in board hearings Recommendation: Approve sections 1-7-11 through 1-7-21 to amend the personnel system EXCLUDING the power to require current employee witnesses to attend and participate in board hearings Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 28 Item # 4 Attachment number 1 Page 2 of 28 Item # 4 Attachment number 1 Page 3 of 28 Item # 4 Attachment number 1 Page 4 of 28 Item # 4 Attachment number 1 Page 5 of 28 Item # 4 Attachment number 1 Page 6 of 28 Item # 4 Attachment number 1 Page 7 of 28 Item # 4 Attachment number 1 Page 8 of 28 Item # 4 Attachment number 1 Page 9 of 28 Item # 4 Attachment number 1 Page 10 of 28 Item # 4 Attachment number 1 Page 11 of 28 Item # 4 Attachment number 1 Page 12 of 28 Item # 4 Attachment number 1 Page 13 of 28 Item # 4 Attachment number 1 Page 14 of 28 Item # 4 Attachment number 1 Page 15 of 28 Item # 4 Attachment number 1 Page 16 of 28 Item # 4 Attachment number 1 Page 17 of 28 Item # 4 Attachment number 1 Page 18 of 28 Item # 4 Attachment number 1 Page 19 of 28 Item # 4 Attachment number 1 Page 20 of 28 Item # 4 Attachment number 1 Page 21 of 28 Item # 4 Attachment number 1 Page 22 of 28 Item # 4 Attachment number 1 Page 23 of 28 Item # 4 Attachment number 1 Page 24 of 28 Item # 4 Attachment number 1 Page 25 of 28 Item # 4 Attachment number 1 Page 26 of 28 Item # 4 Attachment number 1 Page 27 of 28 Item # 4 Attachment number 1 Page 28 of 28 Item # 4  Administrative Services Committee Meeting 1/24/2011 1:00 PM Shiloh Community Center Department: Caption: Update from the Housing and Community Development Department regarding the request from Ms. Elizabeth Jones, Executive Director, Shiloh Community Center, for funding from the ARC Housing and Community Development Department. (Referred from January 18 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5