Engineering Services Committee Meeting

Engineering Services Committee Meeting Commission Chamber- 1/24/2011- 1:10 PM ENGINEERING SERVICES 1. Approve Capital Project Budget Change Number Six and Construction Attachments Change Order One for additional site drainage improvement work in the amount of $ 244,407.11 to Blair Construction, Inc. for the Belair Hills Subdivision Road and Drainage Improvements project. Funding will be from SPLOST Phase IV Recapture as requested by AED. 2. Approve Capital Project Budget Change Number Two (324-041110- Attachments 210824002) and Supplemental Agreement Number Two for the On-Call Construction Services Agreement with Moreland Altobelli Associates, Inc. in the amount of $56,400.00; to continue construction management services on the Walton Way Resurfacing Project as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. 3. Consider the use of available federal funding for planning and preliminary Attachments engineering for relocation of a section of CSX railroad line through Augusta. 4. Motion to approve an Underground Distribution Line Easement between Attachments Augusta, Georgia, as owner, and Georgia Power Company, in connection with the Marshal's Substation located at 3050 Deans Bridge Road. www.augustaga.gov  Engineering Services Committee Meeting 1/24/2011 1:10 PM Belair Hills Subdivision Improvements - CPB Change Number 6 and Construction CO#1 Department: Abie L. Ladson, PE, CPESC, Director of Engineering Caption: Approve Capital Project Budget Change Number Six and Construction Change Order One for additional site drainage improvement work in the amount of $ 244,407.11 to Blair Construction, Inc. for the Belair Hills Subdivision Road and Drainage Improvements project. Funding will be from SPLOST Phase IV Recapture as requested by AED. Background: Belair Hills Subdivision Improvements include road paving, an installation of water and sanitary sewer system, and roadside drainage improvements. During the course of the completion of improvements that are covered under the original contract, AED discovered additional areas of concern that warranted drainage improvement work outside the original scope. Additional work is needed to further minimize roadside drainage impacts on adjacent properties and surrounding offsite drainage systems. Analysis: This project is currently under construction and approximately 90 percent complete. Area drainage conditions warranted modification/addition to the current design plans that resulted in additional site work. Changes include redirecting additional surface runoff into a storm piping system to minimize offsite drainage to surrounding parcels. Additional work consists of constructing a new stormwater conveyance system to manage surface runoff from Saybrook Drive drainage. Financial Impact: Funding is available in SPLOST Phase IV Recapture 324-041110- 6011110/207824999 in the amount of $244,407.11 to be transferred to the project construction account upon Commission approval. Alternatives: 1. Approve Capital Project Budget Change Number six and Construction Change Order one for additional site drainage improvement work in the amount of $244,407.11 to Blair Construction, Inc. for the Belair Hills Subdivision Road and Drainage Improvements project. Funding will be from SPLOST Phase IV Recapture as requested by AED. 2. Do not approve and discontinue project without completing needed site improvements. Recommendation: approve alernative one. Funds are Available in _324-041110-6011110/207824999-60111110 transferred to 324-041110- the Following 5414110/203824335 Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo  Attachment number 1 Page 1 of 2 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#324-041110-203824335 CAPITAL PROJECT BUDGET BELAIR HILLS IMPROVEMENT PROJECT CHANGE NUMBER SIX CHANGE ORDER NUMBER ONE BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 324-04-203824335. Change number Six proposes to perform additional drainage improvement work not outlined in the original scope of work. Funding in the amount $244,410.00 is vailable in SPLOST Ph IV Recapture Account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales %Sales Tax, Phase IV $ 3,801,130 CF Grading & Drainage , Phase IV $ 500,000 CF Resurfacing, Phase IV $ 1,101,000 Special 1% Sales Tax, Phase IV Recapture $ 56,642 Augusta Utilities Department $ 1,600,000 Augusta Recreation and Parks Department $ 87,000 Special 1% Sales Tax, Phase IV Recapture $ 244,410 $ 7,390,182 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $7,390,182 Varies $ 7,390,182 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department  Attachment number 1 Page 2 of 2 Augusta-Richmond County, Georgia CPB#324-041110-203824335 CAPITAL PROJECT BUDGET BELAIR HILLS IMPROVEMENT PROJECT CHANGE NUMBER SIX CHANGE ORDER NUMBER ONE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE I 324-04-1110/201824055 ($3,801,130) $0 ($3,801,130) CF GRADING & DRAINAGE PHASE IV 324-041110/201824021 ($500,000) $0 ($500,000) CF RESURFACING PHASE IV 324-04-1110/201824041 ($1,101,000) $0 ($1,101,000) Special 1% SALES TAX, PHASE IV RECPATURE 324-04-1110-6011110/207824999 ($56,642) ($244,410) ($301,052) AUGUSTA UTILITIES DEPARTMENT 507043420-5425210/80800020-5425210 ($1,600,000) $0 ($1,600,000) AUGUSTA RECREATION AND PARKS DEPARTMENT 325-06-1110/206065006 ($87,000) $0 ($87,000) TOTAL SOURCES: ($7,145,772) ($244,410) ($7,390,182) USE OF FUNDS ENGINEERING 324-04-1110-5212115/203824335 $330,397 $0 $330,397 RIGHT-OF-WAY 324-04-1110-5411120/203824335 $0 $0 $0 ADVERTISING 324-04-1110-5233119/203824335 $1,000 $0 $1,000 UTILITIES (RELOC) 324-04-1110-5414510/203824335 $0 $0 $0 CONSTRUCTION 324-04-1110-5414110/203824335 $6,814,375 $244,410 $7,058,785 TOTAL USES: $7,145,772 $244,410 $7,390,182  Attachment number 2 Page 1 of 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request contact Engineering at ext 5070. Thanks Change Order Form Change Order Number: ONE Date: 01/04/2011 Project Title: Belair Hills Subdivision Improvements Original Contract Date: 9/21/08 Project Number: 324-04-203824335 Owner: ARC P.O. Number: P155705 Contractor: Blair Construction TOTAL AMOUNT OF THIS CHANGE ORDER $ 244,407.11 As a result of this Change Order, the anticipated contract completion date is thirty (30) days from Commission approval date. Original Contract Amount $ 6,549,090.64 Previous Change Order(s) Total $____________ This Change Order $ 244,407.11 TOTAL CONTRACT WITH CHANGE ORDER(S) $ 6,793,497.75 ************* Funding Source/Account Number: 324-041110-6011110-207824999-6011110 Requested By: Date: Construction Manager Submitted By: Date: Department Head Approved By: Date: Mayor Accepted By: Date: Contractor cc: Anthony (Tony) Williams, Construction Manager Geri Sams, Director Procurement Eric Loggins, Accountant Valerie Jenkins, Engineering Tim Schroder, Finance File  Engineering Services Committee Meeting 1/24/2011 1:10 PM On-Call Construction Services - CPB Change #2 and SA#2 Department: Abie L. Ladson, PE, CPESC, Director of Engineering Caption: Approve Capital Project Budget Change Number Two (324-041110- 210824002) and Supplemental Agreement Number Two for the On-Call Construction Services Agreement with Moreland Altobelli Associates, Inc. in the amount of $56,400.00; to continue construction management services on the Walton Way Resurfacing Project as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. Background: On May 18, 2010 the Augusta Richmond County Commission approved professional services of construction management, construction inspection and field engineering services on thirty-three (33) projects under construction for 2010 and 2011 including the Walton Way and Laney Walker Blvd Projects. The original fee for construction engineering and inspection services for Walton Way and Laney Walker Blvd provided for eight weeks of inspection services primarily for the Laney Walker Blvd resurfacing project. However, Walton Way resurfacing is in-progress and estimated additional three months of inspection is required to see this project completed. Analysis: Requested change will allow Augusta Engineering Department to maintain current level of in-placed Construction Management (CM) and Construction Quality Assurance and Quality Control (QA/QC). QA/QC and CM. are critical factors to construct a good road and to ensure the work is completed per design standards and specifications. Also, Walton Way project is a stimulus funded project and requires full time construction quality control, daily activity logging and monthly reimbursement report submittals to GDOT. Financial Impact: Funds are available in the amount of $56,400.00 in SPLOST Phase IV Fund Balance account to be transferred to the On-Call Construction Services Consultant Agreement upon Commission approval. Alternatives: Approve Capital Project Budget Change Number Two (324-041110- 210824002) and Supplemental Agreement Number Two for the On-Call Construction Services Agreement with Moreland Altobelli Associates, Inc in the amount of $56,400.00; to continue construction management services on the Walton Way Resurfacing Project as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. 2) Do not approve and eliminate project & loose construction funds. Cover Memo Recommendation: approve alternative one Funds are Available in SPLOST Phase IV Fund Balance to be transferred to 324-041110- the Following 5212119/210824002 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo  Attachment number 1 Page 1 of 2 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#324-041110-210824002 CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CHANGE NUMBER TWO BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 324-041110-210824002 for Supplemental Agreement Number Two. This project proposes to provide an additional three months of inspection for Walton Way and Laney Walker Boulevard. Funding in the amount of $56,400 is available SPLOST Phase IV Fund Account Balance and will be transferred to On-Call Construction Services Consultant Agreement upon Commission approval. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Resurfacing $ 50,000 Resurfacing $ 16,920 SPLOST Phase IV Fund Acoount Balance $ 56,400 $ 123,320 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $123,320 Varies $ 123,320 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Mayor, Deke Copenhaver Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department 1.4.11  Attachment number 1 Page 2 of 2 Augusta-Richmond County, Georgia CPB#324-041110-210824002 CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CHANGE NUMBER TWO CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB RESURFACING 324-04-1110-5411120-201824044 ($66,920) $0 ($66,920) SPLOST PHASE IV FUND ACCOUNT 000-00-0000-0000000-000000000 $0 ($56,400) ($56,400) TOTAL SOURCES: ($66,920) ($56,400) ($123,320) USE OF FUNDS ADMINISTRATIVE SERVICES 324-04-1110-5212119-210824002 $66,920 $56,400 $123,320 TOTAL USES: $66,920 $56,400 $123,320 1.4.11  Attachment number 2 Page 1 of 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact AUGUSTA-RICHMOND COUNTYEngineering at ext 5070. Thanks ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 324-041110-210824002 Supplemental Agreement Number: 2 Purchase Order Number: P181970 WHEREAS, We, “Moreland Altobelli Associates, Inc.” Consultant, entered into a contract with Augusta-Richmond County on “May 18, 2010”, for On-Call Construction Services”, Project No. 324-041110-210824002, File Reference No. 10-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional three months of engineering and inspection services for . Walton Way and Laney Walker Boulevard. It is agreed that as a result of the above described modification the contract amount is increased by $56,400.00 from $66,920.00 to a new total of $123,320.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Moreland Altobelli Associates, Inc.”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: Title: (SA02 – For changes greater than $20,000) January 2011  Engineering Services Committee Meeting 1/24/2011 1:10 PM Railroad Relocation Department: Planning Commission Caption: Consider the use of available federal funding for planning and preliminary engineering for relocation of a section of CSX railroad line through Augusta. Background: Augusta was appropriated $2 million by Congress in 2004 for the purpose of planning and preliminary engineering for railroad relocation. At the time of the appropriation there was great interest in two projects that seemed to have potential for implementation. One of those projects which involved the NS system has proven to have impediments that essentially rule out its implementation. The other project involves the CSX system. This project could result in the complete elimination of the section of former Georgia Railroad that begins at their main line between 9th and 10th Streets, crosses Walton Way between 12th and 13th Streets, and parallels R. A. Dent Boulevard south to 15th Street. The City had some issues with CSX shortly after the appropriation was made and therefore this project has not advanced. We believe that the project would be beneficial to overall traffic flow and safety, and that it would be very important to the development of greater synergy between the Medical Complex and the Laney Walker and Bethlehem neighborhoods. We would like to explore the possibility of now moving this project forward. Analysis: Federal funds are available that require no local or state match for the planning and engineering. The estimated construction cost in 2001 was $10 million. The study might indicate that this is a very feasible project, worthy of Splost 6 funding or possibly other State or Federal assistance. Financial Impact: None locally except that administration of the grant and the contracts would require staff time. Alternatives: Approve initiating the studies, disapprove, or seek additional input from the affected areas. Recommendation: Approve the use of appropriated funds to seek consultants to perform the planning and engineering studies. Funds are Available in the Following Cover Memo Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo  Engineering Services Committee Meeting 1/24/2011 1:10 PM Underground Distribution Line Easement Marshal's Substation Department: Law Caption: Motion to approve an Underground Distribution Line Easement between Augusta, Georgia, as owner, and Georgia Power Company, in connection with the Marshal's Substation located at 3050 Deans Bridge Road. Background: The rights include and embrace the right to clear and keep clear all trees and other obstructions located within ten (10 sq. ft.) of the underground distribution line. Analysis: None Financial Impact: None Alternatives: Deny the Motion Recommendation: Approve the Motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1 Page 1 of 3 Attachment number 1 Page 2 of 3 Attachment number 1 Page 3 of 3