Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 3/12/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Approve an update of Augusta, Georgia's DBE Program for Attachments federally assisted contracts in order to comply with the Department of Transportation's program and update of the DBE rules. 49 CFR Part 23. 2. Discuss approval to hire three (3) temporary employees to Attachments handle relocation activities for Hyde Park residents, and transfer ½ salary and benefits of HCD Housing Manager to Hyde Park budget (this person will supervise relocation employees). www.augustaga.gov  Administrative Services Committee Meeting 3/12/2012 1:05 PM DBE Program Department: Law Caption: Approve an update of Augusta, Georgia's DBE Program for federally assisted contracts in order to comply with the Department of Transportation's program and update of the DBE rules. 49 CFR Part 23. Background: None Analysis: None Financial Impact: None Alternatives: Deny the Motion to Amend. Recommendation: Approve the Motion to Amend. Funds are Available in the Following None Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 1 \nPage 2 Item # 1 Attachment number 1 \nPage 3 Item # 1 Attachment number 1 \nPage 4 Item # 1 Attachment number 1 \nPage 5 Item # 1 Attachment number 1 \nPage 6 Item # 1 Attachment number 1 \nPage 7 Item # 1 Attachment number 1 \nPage 8 Item # 1 Attachment number 1 \nPage 9 Item # 1 Attachment number 1 \nPage 10 Item # 1 Attachment number 1 \nPage 11 Item # 1 Attachment number 1 \nPage 12 Item # 1 Attachment number 1 \nPage 13 Item # 1 Attachment number 1 \nPage 14 Item # 1 Attachment number 1 \nPage 15 Item # 1 Attachment number 1 \nPage 16 Item # 1 Attachment number 1 \nPage 17 Item # 1 Attachment number 1 \nPage 18 Item # 1 Attachment number 1 \nPage 19 Item # 1 Attachment number 1 \nPage 20 Item # 1 Attachment number 1 \nPage 21 Item # 1 Attachment number 1 \nPage 22 Item # 1 Attachment number 1 \nPage 23 Item # 1  Administrative Services Committee Meeting 3/12/2012 1:05 PM Hyde Park Drainage Improvement Project Department: Housing & Community Development Caption: Discuss approval to hire three (3) temporary employees to handle relocation activities for Hyde Park residents, and transfer ½ salary and benefits of HCD Housing Manager to Hyde Park budget (this person will supervise relocation employees). Background: On October 18, 2011, the Commission approved the transfer of SPLOST III and IV funds to the Hyde Park/Wilkerson Gardens Drainage Improvements Project to fully-fund the design and initial phases of land acquisition and resident relocations. The relocation process/services will be managed by staff of the Housing and Community Development Department. The relocation office will be located at 2024 Golden Rode Street which is in the Hyde Park Neighborhood. In order to fulfill the task required in the relocation process, it is necessary to hire three (3) temporary employees (no fringe benefits) to assist families in their relocation to other housing. It is estimated that the relocation process to move approximately 110 families will take 4 – 5 years. SPLOST funds will be used to cover salaries and benefits of the relocation staff (3 ½ FTE’s) as follows (and on the attached schedule): Year 1 $ 95,650 Year 2 114,350 Subtotal 210,000 Year 3 Cover Memo 114,350 Item # 2  Year 4 114,350 Total $438,700 Analysis: The approval to hire the requested staff and transfer salaries of the existing HCD staff will allow the relocation effort to have full time staff assigned to this process. Financial Impact: SPLOST funds will be used to cover the necessary payroll expenses of the identified staff. Alternatives: Recommendation: Approve the hiring of three (3) temporary employees and the allocation of certain HCD staff to manage the relocation of families from Hyde Park Neighborhood. Funds are Available in the Following Funds are available in the Hyde Park Drainage Project Account Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Item # 2