Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 2/27/2012- 1:00 PM Meeting ENGINEERING SERVICES 1. Presentation by Mr. Larry Butler of Ameresco regarding energy Attachments reduction services. 2. Motion to ratify the agreement between Davis Lawn Care, LLC Attachments and Augusta, Ga. for services rendered in connection with the 2011 grant award associated with the G-DOT GATEway Grant for Roadside Enhancement and Beautification in the amount of $31,865.00 for the Deans Bridge Road/Gordon Highway Enhancement and Beautification Project. 3. Motion to ratify Memorandum of Understanding between Attachments Georgia Department of Transportation and Augusta, Ga. relating with task associated with design, administration of the Special Encroachment Permit application project name GA10-4 Intersection Gateway Enhancement. 4. Approve purchase of the ICOM3 support software for the SOLO Attachments Robotic camera totaling $59,250. 5. Request by City of Hephizbah for Augusta, Georgia to rescind Attachments resolution to provide water and sewer services to Redfield Property Development (Rhodes' Estate). 6. Authorize the execution of an agreement with the U. S. Attachments Department of the Interior U. S. Geological Survey (USGS) for the operation, modeling and analyzing of monitoring wells to investigate water levels and water quality for Augusta's groundwater production facilities. www.augustaga.gov  Engineering Services Committee Meeting 2/27/2012 1:00 PM Ameresco Department: Clerk of Commission Caption: Presentation by Mr. Larry Butler of Ameresco regarding energy reduction services. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 2 \nPage 1 Item # 1 Attachment number 2 \nPage 2 Item # 1 Attachment number 2 \nPage 3 Item # 1 Attachment number 2 \nPage 4 Item # 1 Attachment number 2 \nPage 5 Item # 1 Attachment number 2 \nPage 6 Item # 1 Attachment number 2 \nPage 7 Item # 1 Attachment number 2 \nPage 8 Item # 1  Engineering Services Committee Meeting 2/27/2012 1:00 PM Contract GATEway Grant for Roadside Enhancement and Beautification Department: Caption: Motion to ratify the agreement between Davis Lawn Care, LLC and Augusta, Ga. for services rendered in connection with the 2011 grant award associated with the G-DOT GATEway Grant for Roadside Enhancement and Beautification in the amount of $31,865.00 for the Deans Bridge Road/Gordon Highway Enhancement and Beautification Project. Background: In 2010 the Augusta Commission approved a grant application for GATEway funds from the Georgia Department of Transportation for the above referenced project. In December 2011 Augusta received notification that Augusta, Ga. had been granted the funds which needed to be expended within a 90- day timeline. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2 Attachment number 1 \nPage 2 Item # 2 Attachment number 1 \nPage 3 Item # 2 Attachment number 1 \nPage 4 Item # 2  Engineering Services Committee Meeting 2/27/2012 1:00 PM GATEway Grant Deans Bridge Rd. and Gordon Hwy. Department: Caption: Motion to ratify Memorandum of Understanding between Georgia Department of Transportation and Augusta, Ga. relating with task associated with design, administration of the Special Encroachment Permit application project name GA10-4 Intersection Gateway Enhancement. Background: In October 2010 the Augusta Commission approved a grant application for GATEway funds from the Georgia Department of Transportation. In December 2011 Augusta received notification that Augusta, Ga.had been granted the funds and needed to expend the funds within a 90-day timeline for the above referenced project. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3  Engineering Services Committee Meeting 2/27/2012 1:00 PM ICOM3 Software Purchase Department: Utilities Caption: Approve purchase of the ICOM3 support software for the SOLO Robotic camera totaling $59,250. Background: Recently the city of Augusta entered a consent agreement with the Georgia Environmental Division (EPD). In that agreement the city agreed to systematically evaluate its entire collection system over a period of five years. In May the Augusta Utilities Department (AUD) evaluated a robotic camera to video approximately 6,000 feet of the city’s sewer lines, and Commission approval was obtained in July 2011 to purchase four SOLO cameras. The purpose of this request is to gain approval for the purchase of software that will aid AUD staff to efficiently gather and process the information that the camera collects. This software will enable the staff to quantify, locate, and prioritize deficient areas within the collection system in a quick and efficient manner so that resources can be directed toward areas that will have the greatest impact toward reducing SSO events; which is a primary objective in the existing consent order. Analysis: RedZone robotics has submitted a proposal to AUD that includes an initial cost of $59,250, and subsequent renewable costs of $37,800 per year. Financial Impact: Initial cost of $59,250 with a renewable annual cost of $37,800. Alternatives: None Recommended. Recommendation: It is recommended to Approve Purchase of the ICOM3 support software for the SOLO Robotic camera totaling $59,250. Funds are Available in the Following Funds are available in the operating fund 506043410-5424510. Accounts: Cover Memo Item # 4 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 1 \nPage 2 Item # 4 Attachment number 1 \nPage 3 Item # 4 Attachment number 1 \nPage 4 Item # 4 Attachment number 1 \nPage 5 Item # 4  Engineering Services Committee Meeting 2/27/2012 1:00 PM Request by City of Hephizbah for Augusta, Georgia to recind resolution to provide water and sewer services to Redfield Property Development Department: Law Department Caption: Request by City of Hephizbah for Augusta, Georgia to rescind resolution to provide water and sewer services to Redfield Property Development (Rhodes' Estate). Background: On December 5, 2005, notice of Augusta's proposed intent to extend water and sewer into Hephzibah was sent to City of Hephzibah and same was ratified by the Augusta, Georgia Commission on May 16, 2006. The Augusta Utilities Department has not extended any water and sewer services to the City of Hephzibah at this time. On February 6, 2012, the City of Hephzibah approved a resolution requesting that Augusta, Georgia rescind its resolution extending water and sewer services into the city limits of Hephzibah for the Redfield Properties by Land Sales Inc. Analysis: The City of Hephzibah and Redfield Properties by Land Sales Inc. are involved in litigation with respect to this development. Financial Impact: Potential loss of future revenue from providing water and sewer services. Alternatives: Approve or Deny Hepzibah's request. Recommendation: N/A Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Item # 5  Engineering Services Committee Meeting 2/27/2012 1:00 PM USGS Agreement for Groundwater Monitoring Department: Utilities Caption: Authorize the execution of an agreement with the U. S. Department of the Interior U. S. Geological Survey (USGS) for the operation, modeling and analyzing of monitoring wells to investigate water levels and water quality for Augusta's groundwater production facilities. Background: Monitoring groundwater levels and quality is important for protection and effective management of our water resources. The Augusta water supply at our three groundwater production facilities draws water from the Dublin-Midville aquifer system. The continuation of the monitoring program that is being proposed will provide valuable information to protect this important water source for Augusta. The attached proposed agreement for January 2012 through December 2012 sets the cost at $84,712. Analysis: The proposed program is to continue monitoring the current groundwater levels, flow directions and water quality in the Dublin-Midville aquifer system up-gradient of our three established well fields. The data gathered from the monitoring process will provide information to support water management and water quality protection for our production facilities. This program also includes a groundwater modeling component. This program is an important part of our efforts to insure the future availability of groundwater as a valuable component of our water production capabilities. As such, we believe that the continuation of our ongoing partnership with the USGS into the foreseeable future is highly desirable. Since this needs to be an ongoing commitment we believe that this agreement should be approved and authorized for annual renewal for an additional three years unless the cost increases above $100,000 in any year. Financial Impact: $84,712 is within the budgeted amount included in our approved 2012 budget for this expense. Cover Memo Alternatives: No feasible alternatives. Item # 6 Recommendation: We recommend the Commission authorize the execution of the proposed agreement with the USGS for the year 2012 in the amount of $84,712. We further recommend authorization to renew this agreement annually for an additional three years as long as the annual cost does not exceed $100,000. Funds are Available in the Following 506043530/5213119 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6  Attachment number 1 \nPage 1 of 5 Page 1 of2 Customer ,: Form 9-1366 U.S. Department of the Interior 8000001138 (Oct. 2005) U.S. Geological Survey Agreement .: 12ESGAMF0000050 Project .: Joint Funding Agreement GC12MFOOAB02400 TIN': 582204274 Fixed Cost Agreement P" Ve. r No FOR USGS Georgia Water Science Center THIS AGREEMENT is entered into as of the 1st day of January, 2012, by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the AUGUSTA UTILITIES DEPARTMENT, CITY OF AUGUSTA, GEORGIA, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the Augusta-Richmond county area, Georgia,", herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC SOb. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) includes In-Kind Services in the amount of $0. by the party of the first part during the period (a) $79,486 January 1,2012 to December 31,2012 by the party of the second part during the period (b) $84,712 January 1,2012 to December 31,2012 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. Item # 6  Attachment number 1 \nPage 2 of Page 2 of 2 Form 9-1366 U.S. Department of the Interior Customer .: 6000001138 continued U.S. Geological Survey Agreement .: 12ESGAMF0000050 Joint Funding Agreement Project ,; GC12MFOOAB02400 TIN': 582204274 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be pUblished by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between the parties. 9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing documents are to be rendered QUARTERLY. Payments of bills are due within 50 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23,1983). U.S. Geological Survey AUGUSTA UTILITIES DEPARTMENT United States Department of the Interior USGS Pojnt of Contact Customer point of Contact Name: John S. Clarke Name: Mr. Tom Wiedmeier, P.E. Address: 3039 Amwiler Road Address: 350 Bay Street Suite 130 Suite 180 Atlanta, Georgia 30350 Augusta, Georgia 30901 Telephone: 770-903-9170 Telephone: Email: Email: Signatures Signatures By ~H 1t1evtA>Date 1/-/8-(\ By Date. _ Name: Edward H. Martin Name: Title: Director Title: By Date _ By ---'__ Date _ Name: Name: Title: Title: By Date _ By Date Na-m-e-:---------- ---- Name: Title: Title: Item # 6  Attachment number 1 \nPage 3 of Page 1 of2 Form 9-1366 Customer .: U.S. Department of the Interior 6000001138 (Oct. 2005) U.S. Geological Survey Ag reemont II: 12ESGAMF0000060 Joint Funding Agreement Project': GC12MFOOAB02400 TIN': 582204274 Fixed Cost Agreement P- Ve. r No FOR USGS Georgia Water Science Center THIS AGREEMENT is entered into as of the 1st day of January, 2012. by the U.S. GEOLOGICAL SURVEY. UNITED STATES DEPARTMENT OF THE INTERIOR. party of the first part, and the AUGUSTA UTILITIES DEPARTMENT, CITY OF AUGUSTA, GEORGIA. party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the Augusta-Richmond county area. Georgia.... herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC SOb. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) includes In-Kind Services in the amount of $0. by the party of the first part during the period (a) $79.486 January 1. 2012 to December 31,2012 by the party of the second part during the period (b) $84.712 January 1. 2012 to December 31.2012 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program. all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party. and if the work is not being carried on in a mutually satisfactory manner. either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. Item # 6  Attachment number 1 \nPage 4 o Page 2 of 2 Form 9-1366 U.S. Department of the Interior Customer .: 6000001138 continued U.S. Geological Survey Agreement ,: 12ESGAMF0000050 Joint Funding Agreement Project .: GC12MFOOAB02400 TIN': 582204274 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between the parties. 9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983). U.S. Geological Survey AUGUSTA UTILITIES DEPARTMENT United States Department of the Interior USGS Point of Contact Customer Point of Contact Name: John S. Clarke Name: Mr. Tom Wiedmeier, P.E. Address: 3039 Amwiler Road Address: 360 Bay Street Suite 130 Suite 180 Atlanta, Georgia 30360 Augusta, Georgia 30901 Telephone: 770-903-9170 Telephone: Email: Email: Signatures Signatures By Name: Uu.ltialt ?t!wvt::. Edard H. Martin Date J{-/f3-/{ By Name: Date. _ Title: Director Title: By Date _ By Date _ Name: Name: Title: Title: By Date _ By Dare Na-m-e-:---------- ---- Name: Tille: Title: Item # 6  Attachment number 1 \nPage 5 o ~-'''''' \~ ~. ;: l ..., . Project Proposal: Ground-Water Monitoring Program for the Augusta-Richmond County Area January - December 2012 us. Geological Survey in Cooperation with Augusta Utilities Department November 2011 During FY-2012, the cooperative water program for the Augusta Utilities Department will continue to monitor, report, and investigate hydrologic and ',i' , " water-quality conditions in the area. In addition to , '\ routine monitoring activities, groundwater modeling \ ' "1:;:: ...... and particle tracking capabilities will be developed to evaluate the source ofTCE contamination upgradient of Well Field 2 and to evaluate pumpage effects near Well Fields I and 3. Specific activities· include: • Monitoring: o Continue investigating TCE contamination in the vicinity of Well Field 2. Water samples will be collected and analyzed for volatile organic compounds including TCE and its daughter products, and trace metals. o Continue water-level monitoring program including real-time sites at Tobacco Road (2 wells) and Pine Hill (I well), and Well Field 1 (I well). •I I.JOO UCGfUJ o Collect synoptic water-level measurements • @ " i' - - ..: =-- --- _._-- --_ r--~ '-_.J _ ....., -_ ... _... _- .... to produce a new potentiometric map to _1 ~~ 0-....".... _ _...... show ground-water flow directions and --....,. .-- --- ..... - ..... - - - .. o~. _ _...... gradients. • Reporting --- '---'" o.-ooflm " -- -~- JO/4N:/I6 _ -.J' _.. oa. la, IIla.IIIM _ _ "-0 -~ 0 _ _ .. _ o Continue maintenance of project databases Map showing groundwater levels andflow directions and website near Well Field 2, September 2009. • Ground-water modeling: . o Continue refinement and calibration of Budget: The proposed budget covers the 12-month digital groundwater-flow model period, January 2012 through December 2013. o Use partical tracking to simulate potential flowpaths and particle transport times Previous agreement New agreement originating from possible recharge areas USGS $84,712 $79,486 under various pumping and hydrologic Augusta conditions. Utilities $84,712 $84,712 Deliverables: Data will be incorporated into the Total $169,424 $164,198 USGS National Water Information (NWIS) system and made available on a user-friendly project web Note: The reduction in USGSfunding reflects changes in site. Periodic briefings will be provided as requested how headquarters assesses overhead expenses. Although dollars are less, there will be no change in the level of services offered by USGs. Item # 6