Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 8/13/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Presentation by Mr. Andrew Garnett regarding a foreclosed Attachments UDAG loan. (Referred from August 7 Commission meeting) 2. Discuss reactivation or reestablishment of a Citizens Advisory Attachments Board to provide oversight of the complex activities of the HCD. (Requested by Commissioner Lockett) (Referred from August 7 Commission meeting) 3. Motion to adopt Equal Employment Opportunity Plan Attachments (EEOP) for Augusta, Georgia. 4. Receive as information an update from the Administrator on the Attachments Human Resources Department. (Referred from August 7 Commission meeting) 5. Motion to approve the minutes of the Administrative Services Attachments Committee held on June 11, 2012. 6. HCD Director will discuss Pine Street Development and other Attachments related activities as presented in the June 18 Questionnaire. Director will be prepared to respond to queries presented by the committee. (Requested by Commissioner Lockett) (Referred from August 7 Commission meeting) 7. Approve list of properties for demolition. Attachments www.augustaga.gov  Administrative Services Committee Meeting 8/13/2012 1:05 PM Andrew Garnett Department: Clerk of Commission Caption: Presentation by Mr. Andrew Garnett regarding a foreclosed UDAG loan. (Referred from August 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1  Administrative Services Committee Meeting 8/13/2012 1:05 PM Citizens Advisory Board Department: Clerk of Commission Caption: Discuss reactivation or reestablishment of a Citizens Advisory Board to provide oversight of the complex activities of the HCD. (Requested by Commissioner Lockett) (Referred from August 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2  Administrative Services Committee Meeting 8/13/2012 1:05 PM Equal Employment Opportunity Plan Department: Law Caption: Motion to adopt Equal Employment Opportunity Plan (EEOP) for Augusta, Georgia. Background: The requirement to develop, maintain and submit an Equal Employment Opportunity Plan (EEOP) derives from federal regulations implementing the Safe Streets Act. Recipients who have received funding under the Safe Streets Act must comply with the EEOP requirements. In addition, recipients of funding under the Juvenile Justice and Delinquency Prevention Act (JJDPA) must comply with the EEOP requirements because the JJDPA relies on the administrative provisions of the Safe Streets Act. Recipients of funding under the Victims of Crime Act (VOCA) must also comply with the EEOP requirements because as a matter of policy, the Office for Victims of Crime (OVC) has made compliance with the EEOP requirements a condition for VOCA awards. Analysis: N/A Financial Impact: N/A Alternatives: Recommendation: Adopt EEOP for Augusta, Georgia Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 3 Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3 Attachment number 1 \nPage 4 Item # 3 Attachment number 1 \nPage 5 Item # 3 Attachment number 1 \nPage 6 Item # 3 Attachment number 1 \nPage 7 Item # 3 Attachment number 1 \nPage 8 Item # 3 Attachment number 1 \nPage 9 Item # 3 Attachment number 1 \nPage 10 Item # 3  Administrative Services Committee Meeting 8/13/2012 1:05 PM Human Resources Department Update Department: Administrator Caption: Receive as information an update from the Administrator on the Human Resources Department. (Referred from August 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Administrative Services Committee Meeting 8/13/2012 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on June 11, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5  Administrative Services Committee Meeting 8/13/2012 1:05 PM Pine Street Development Department: Clerk of Commission Caption: HCD Director will discuss Pine Street Development and other related activities as presented in the June 18 Questionnaire. Director will be prepared to respond to queries presented by the committee. (Requested by Commissioner Lockett) (Referred from August 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 2 \nPage 1 Item # 6  Administrative Services Committee Meeting 8/13/2012 1:05 PM Properties for demolition Department: Planning and Development Caption: Approve list of properties for demolition. Background: Properties on the attached list have all been approved by the courts for demolition by the City. These structures are clearly beyond rehabilitation and will continue to degrade the appearance of the City and encourage additional blight until they are demolished. Staff will begin contracting for demolition of these structures as soon as approval has been granted and we hope to have them all completed or under contract by the end of 2012. Analysis: Same Financial Impact: $500,000.00 Alternatives: Allocate none, some or all of the funding Recommendation: Allocate $500,000.00 and authorize staff to demolish as many structures as possible. Funds are Available in the Following Reprogram 2012 general funds Accounts: REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 7  Attachment number 1 \nPage 1 STREET Address # PIN Fargo St 2032 072-2-143-00-0 Thirteenth St 1115 046-3-082-00-0 Rozella Rd 1950 070-4-056-00-0 Chestnut St 1613 059-3-095-00-0 Franklin St 1716 058-1-147-00-0 Delmont St 226 099-1-020-00-0 Chestnut St 1515 059-1-475-00-0 Mill St 1423 059-1-277-00-0 Martin Luther King Blvd 1630 059-3-416-00-0 Mill St 1556 059-3-047-00-0 Kent St 1109 073-1-004-00-0 Mill St 1644 1/2 059-3-082-00-0 Morgan St 1720 058-3-032-00-0 Oak Ridge Dr 3329 041-2-013-00-0 Roosevelt St 1646 058-4-136-00-0 Second Ave 1933 072-3-369-00-0 Sharpes La 1119 059-3-339-00-0 Sharpes La 1136 059-3-374-00-0 Sherman St 11 059-4-109-00-0 Sherman St 17 059-4-108-00-0 Summer St 1115 / 1117 046-4-707-00-0 Tenth St 1370 059-2-575-00-0 Taylor St 9 060-2-037-00-0 Tenth St 1385 059-2-527-00-0 Third St 805 060-2-012-03-0 Third St 805 060-2-012-03-0 Third St 813 060-2-012-02-0 Third St 813 060-2-012-02-0 Watkins St 129 047-4-398-00-0 Walker St 232 047-4-384-00-0 Wrightsboro Rd 925 059-2-563-00-0 Wrightsboro Rd 1334 059-1-291-00-0 Fern St 1704 058-1-157-00-0 Shirley Ave 2129 071-2-011-00-0 Summer St 1024 046-4-508-00-0 Strother Dr 833 061-3-022-00-0 Delmont St 207 099-1-046-00-0 Wise Dr 218 072-4-311-00-0 Thirteenth St 1320 059-1-126-00-0 Sixth Ave 1103 072-2-416-00-0 Sixth Ave 1105 072-2-415-00-0 Nixon Rd 1746 099-1-131-00-0 Nixon Rd 1746 099-1-131-00-0 Dewitt St 1400 058-4-274-00-0 Boykin Pl 1916 072-4-216-00-0 Olive Rd 0 087-2-005-00-0 Item # 7  Attachment number 1 \nPage 2 Olive Rd 2052 087-2-004-00-0 Aiken St 621 061-4-022-00-0 Anderson Ave 1262 059-1-453-00-0 Aragon Dr 155 088-1-033-00-0 Aragon Dr 223 087-2-119-00-0 Artmus St 417 061-3-071-00-0 Brown St 1421 046-3-209-00-0 Brown St 1423 046-3-208-00-0 Brown St 1470 045-4-178-00-0 Bungalow Rd 2211 086-3-131-00-0 Cedar St 1110 059-2-187-00-0 Dan Bowles Rd 197 087-4-078-00-0 Delmont St 223 099-1-031-00-0 Dublin Dr 2379 082-0-210-00-0 Essee McIntyre Blvd 1607 058-3-020-00-0 Dugas St 914 046-4-460-00-0 First St 820 060-2-148-00-0 Florida Rd 1934 088-1-039-00-0 Fleming Dr 2818 110-1-008-00-0 Forest St 1651 059-3-121-00-0 Forsythe St 816 060-2-089-00-0 Forsythe St 848 060-4-020-00-0 Golden Rod St 2029 087-4-055-00-0 Golden Rod St 2034 087-4-100-00-0 Golden Rod St 2063 087-4-073-00-0 Grand Blvd 1834 073-1-070-00-0 Grand Blvd 1834 073-1-070-00-0 Grand Blvd 1834 073-1-070-00-0 Grand Blvd 1834 073-1-070-00-0 Gregg St 534 059-4-207-01-0 Hunter St 1415 045-4-245-00-0 Maple St 1505 059-4-082-00-0 Heard Ave 1436 044-4-305-00-0 Wrightsboro Rd 1374 059-1-250-00-0 Wrightsboro Rd 1352 059-1-251-00-0 Wrightsboro Rd 1352 059-1-251-00-0 Wrightsboro Rd 1352 059-1-251-00-0 Herlen St 1245 058-4-351-00-0 Dugas St 1020 046-4-049-00-0 Railroad St 1509 059-4-128-00-0 AUGUST 6, 2012 COURT CASES Central Ave 1863 045-3-035-00-0 Circular Dr 2122 098-3-227-00-0 Dewitt St 1343 058-4-172-00-0 Dupont St 505 061-2-155-00-0 Item # 7  Attachment number 1 \nPage 3 Eighth Ave 1023 072-2-553-00-0 Eighth Ave 1124 072-2-330-00-0 Emmett St 1115 / 17 045-2-221-00-0 Evangeline Dr 3529 108-0-016-00-0 Farris St 1906 070-4-055-00-0 Fifteenth St 1688 058-4-220-00-0 Fifteenth St 1692 058-4-221-00-0 Franklin St 1718 058-1-146-00-0 Glass Factory Ave 1047 059-3-572-00-0 Johnson Ave 1308 059-3-102-00-0 Kissingbower Rd 1960 086-1-021-00-0 Knox Ave 2330 099-1-063-00-0 Kratha Dr 1933 072-3-079-00-0 Lindsey Rd 2228 098-1-235-00-0 Mansion Ct 2421 096-4-084-00-0 Piney Grove Rd 1148 338-0-045-00-0 Telfair St 1919 035-2-306-00-0 Truxton St 3129 084-4-290-00-0 Walker St 36 047-4-422-00-0 Item # 7 Attachment number 1 \nPage 4 Item # 7 Attachment number 1 \nPage 5 Item # 7