Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 8/13/2012- 1:00 PM Meeting ENGINEERING SERVICES 1. Approve 2012 Utilities Refunding Bond Reimbursement Attachments Resolution and Update. 2. Approve award to Beam's Contracting in the amount of Attachments $569,025.00 for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway. 3. Approve contract award to Khafra Engineering Consultants, Attachments Inc. in the amount of $80,403.00 for the fees associated with performing the required NPDES Storm Water Monitoring on various Augusta Utilities Projects. 4. Approve the deeds of dedication, maintenance agreements, and Attachments road resolution submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three “B”. 5. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three. 6. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Hayne’s Station Subdivision, Phase I. 7. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Six. 8. Motion to approve the minutes of the Engineering Services Attachments Committee held on July 30, 2012.  9. Presentation of options, along with funding sources, for the Attachments Augusta, Georgia Municipal Building Renovations and Modernization Project. 10. Motion to approve the construction of the Frontage Road Attachments Extension and task the Administrator with identifying the funding source for Commission approval. www.augustaga.gov  Engineering Services Committee Meeting 8/13/2012 1:00 PM 2012 Utilities Bond Refunding Reimbursement Resolution and Update Department: Utilities, Tom Wiedmeier, Director Caption: Approve 2012 Utilities Refunding Bond Reimbursement Resolution and Update. Background: Utilities is planning the previously approved 2012 Bond Refunding. Analysis: The attached reimbursement resolution allows funds that are spent on bond projects prior to the issuance of the bonds to be reimbursed from bond proceeds. The Financial Advisor recommends the approval for the Reimbursement Resolution and will provide an update the status of the Bond Issue. Financial Impact: To be determined Alternatives: n/a Recommendation: Approve reimbursement resolution Funds are Available in the Following n/a Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 \nPage 1 RESOLUTION WHEREAS, Augusta, Georgia (the “Consolidated Government”) intends to intends to pay for certain capital costs incurred in connection with water and sewer system improvement projects (the “Project”); and WHEREAS, all or a portion of the costs of the Project will be financed with the proceeds of tax-exempt obligations (the “Bonds”) to be issued by the Consolidated Government; and WHEREAS, prior to the issuance of the Bonds, the Consolidated Government may pay for all or a portion of the costs of the Project from water and sewerage system revenues; and WHEREAS, the Consolidated Government anticipates reimbursing itself with Bond proceeds for the costs of the Project paid by it prior to the issuance of the Bonds; and NOW, THEREFORE, be it resolved by the Augusta-Richmond County Commission, as follows: 1. The Consolidated Government reasonably expects to reimburse itself with proceeds of the Bonds for the costs of the Project paid by it prior to the issuance of the Bonds to the extent permitted by Section 1.150-2 of the Income Tax Regulations. 2. The maximum principal amount of Bonds which the Consolidated Government presently expects to be issued relating to the Project is currently estimated to be $40,000,000. 3. All acts of the officers and employees of the Consolidated Government which are in conformity with the purposes and intents of this resolution shall be, and the same hereby are, in all respects approved and confirmed. 4. This resolution shall take effect immediately upon its adoption. Adopted this ___ day of August, 2012. AUGUSTA, GEORGIA (SEAL) Attest: Mayor Clerk Item # 1  Attachment number 1 \nPage 2 CLERK’S CERTIFICATE The undersigned Clerk of Augusta, Georgia (the “Consolidated Government”) DOES HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and correct copy of a resolution adopted by the Augusta-Richmond County Commission, at a meeting which was duly called and assembled on the ___day of August, 2012, at which meeting a quorum was present and acting throughout, and that the original of said resolution appears in the minute book of the Consolidated Government which is in my custody and control. WITNESS my hand this ____ day of August, 2012. ___________________________________ Clerk Item # 1  Engineering Services Committee Meeting 8/13/2012 1:00 PM Award contract for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway to Beam's Contracting. Department: Augusta Utilities Department Caption: Approve award to Beam's Contracting in the amount of $569,025.00 for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway. Background: The abandoned existing sewer between Gordon Highway and Dan Bowles Road located beneath Doug Barnard Parkway was replaced recently with a new sewer system. There have been three to four roadway sinks failures recently that are considered caused due to the abandoned sewer deteriorating and collapsing. The project will fill any existing voids in and around the abandoned sewer pipeline to prevent this from occuring in the future. Analysis: The Augusta Utility Department issued a request for sealed bids for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway, due by 11:00 am Friday, August 3, 2012. Bids were opened and three vendors met all requirements and therefore their bids were accepted. The results were as follows: Beam’s Contracting $569,025.00, Mabus Bros Construction $720,592.00, Blair Construction $788,368.00. Beam’s Contracting was found to be the lowest responsible bidder and therefore has been recommended for the award of this contract. Financial Impact: The lowest responsible bid for the construction of this project was $569,025.00. These funds are available from the following account: 510043420-5425210/80210168-5425210. Alternatives: No alternatives are recommended. Recommendation: It is recommended that the construction contract for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway to Beam's Contracting be awarded to Beam's Contracting. Cover Memo Item # 2 Funds are Available $569,025.00 from account 510043420-5425210/80210168- in the Following 5425210 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Item # 2 You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) Attachment number 2 \nPage 1 of 1 Item # 2  Attachment number 3 \nPage 1 435 Telfair Street Joseph J. Tankersley, P. E. Augusta, Georgia 30901-2494 Municipal Engineering Jorge E. Jiménez, P. E. Water Plants – Distribution Systems Charles D. Drown, P. E. Wastewater Plants – Collection Systems Stacey W. Gordon, P. E. Investigations – Planning Studies John R. Armstrong, P. E., Retired Recreational Facilities Ted W. Ellis, P. E., Retired ZIMMERMAN, EVANS AND LEOPOLD, INC. Industrial Parks – Land Development Industrial – Medical – Commercial Facilities Founded 1946 (706) 724-5627 – Fax (706) 724-5789 Civil – Structural – Mechanical Electrical – Instrumentation August 7, 2012 Mr. Tom Wiedmeier, P.E., Director Augusta Utilities Department 360 Bay St., Ste 180 Augusta, GA 30901 RE: Closure of Abandoned Sewer in Doug Barnard Parkway Dear Mr. Wiedmeier: We have reviewed the bids for the referenced project received by the Procurement Department on August 3, 2012. The low bidder was Beam’s Contracting of Beech Island, SC. We recommend the project be awarded to the low bidder in the amount of $ 569,025.00. If you have any questions in this regard, please let us know. Sincerely yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jiménez, P. E. Principal JEJ:st cc: Geri Sams, Purchasing Dept. Item # 2  Attachment number 4 \nPage 1 Emergency Invitation To Bid Emergency Sealed bids will be received at this office until Friday, July 27, 2012 @ 11:00 a.m. for furnishing: Emergency Bid Item #12-183 Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway Augusta Utilities Department Emergency BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Emergency BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from the Procurement Department. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room 605 on Thursday, July 12, 2012 @ 2:00 p.m. in the conference room. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, July 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director cc: Tameka Allen Deputy Administrator Tom Wiedmeier Utilities Department Jerry Delaughter Utilities Department Revised: 8/15/2011 Item # 2  EMERGENCY Bid Item #12-183 Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway for Augusta, Georgia - Utilities Department Bid Due: Friday, August 3, 2012 @ 11:00 a.m. Addendums VENDORS Attachment B E-Verify # Bid Bond Lump Sum 1&2 Beam's Contracting 15030 Atomic Road Yes 167300 Yes Yes $ 569,025.00 Beech Island, SC 29842 Blair Construction P O Box 770 Yes 224004 Yes Yes $ 788,368.00 Evans, GA 30809 Mabus Bros Construction 920 Molly Pond Road Yes 91818 Yes Yes $ 720,592.00 Augusta, GA 30901 Item # 2 Attachment number 5 \nPage 1 Page 1 of 1 Attachment number 6 \nPage 1 Item # 2  Engineering Services Committee Meeting 8/13/2012 1:00 PM Award NPDES Storm Water Monitoring contract for Augusta Utilities Department RFQ 12-156 Department: Augusta Utilities Department Caption: Approve contract award to Khafra Engineering Consultants, Inc. in the amount of $80,403.00 for the fees associated with performing the required NPDES Storm Water Monitoring on various Augusta Utilities Projects. Background: The Augusta Utilities Department issued a RFQ to qualified companies to perform the required tasks related to National Pollutant Discharge Elimination System (NPDES) storm water monitoring in association with AUD projects. These services will be required for one year with the option to renew for an additional year. The Selection Board rated the top 3 companies as Khafra Engineering, ATC Associates, and Moreland Altobelli Associates respectively. Analysis: Augusta Utilities Department management met with management of Khafra Engineering Consultants, Inc. to negotiate costs. The pricing for services by Khafra Engineering Consultants, Inc. were found to be competitive with similar firms in the area and considered fair and reasonable.Therefore,Khafra Engineering is recommended for contract award. Financial Impact: The final amount submitted for the services outlined in the project was $80,403.00. These funds are available from the following account: 507043490-5212115 / 81000010-5212115. Alternatives: 1. Reject the award of the engineering contract, which would delay the construction of various AUD projects so the NPDES requirements are being met. Recommendation: It is recommended that the contract for the NPDES services be approved for $80,403.00. Funds are Available $80,403.00 from account 507043490-5212115 / 81000010- in the Following Cover Memo 5212115. Item # 3 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Item # 3 You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) Attachment number 2 \nPage 1 Item # 3  KHAFRA Engineering - Storm Water Monitoring Fees Cost Basis Number of Task Frequency per Project Cost for Task Project Project Site ONE Monitoring Total Cost Occurences Sites (Assumptions) Project: Number One (90 Days) Program Management Maintain Logs Every 14 days 130 6 $ 780 Report Results to EPD 1/Month 284 3 $ 852 Equipment Management Installation 1 216 1 $ 216 Maintain/Monitor Equipment Daily Lump Lump $ 2,205 Removal 1 216 1 $ 216 Monitoring & Inspections Bi-Weekly - BMP's Every 14 days 108 6 $ 648 Monthly - BMP's 1/Month 144 3 $ 432 After Qualifying Rainfall 0.5+ Inches 144 6 $ 864 Sample Nephelometric Turbidity (NTU) After Qualifying Rain 265 6 $ 1,590 TOTAL PROJECT COST $ 7,803 Item # 3 Attachment number 2 \nPage 2  KHAFRA Engineering - Storm Water Monitoring Fees Cost Basis Number of Task Frequency per Project Cost for Task Project Project Site ONE Monitoring Total Cost Occurences Sites (Assumptions) Project: Number TWO (120 Days) Program Management Maintain Logs Every 14 days 130 8 $ 1,040 Report Results to EPD 1/Month 284 4 $ 1,136 Equipment Management Installation 1 216 1 $216 Maintain/Monitor Equipment Daily Lump Lump $ 2,940 Removal 1 216 1 $ 216 Monitoring & Inspections Bi-Weekly - BMP's Every 14 days 108 8 $ 864 Monthly - BMP's 1/Month 144 4 $ 576 After Qualifying Rainfall 0.5+ Inches 144 8 $ 1,152 Sample Nephelometric Turbidity (NTU) After Qualifying Rain 282 8 $ 2,256 TOTAL PROJECT COST $ 10,396 Item # 3 Attachment number 2 \nPage 3  KHAFRA Engineering - Storm Water Monitoring Fees Cost Basis Number of Task Frequency per Project Cost for Task Project Project Site TWO Monitoring Total Cost Occurences Sites (Assumptions) Project: Number THREE (150 Days) Program Management Maintain Logs Every 14 days 163 10 $ 1,630 Report Results to EPD 1/Month 426 5 $ 2,130 Equipment Management Installation 1 323 1 $ 323 Maintain/Monitor Equipment Daily Lump Lump $ 5,772 Removal 1 323 1 $ 323 Monitoring & Inspections Bi-Weekly - BMP's Every 14 days 180 10 $ 1,800 Monthly - BMP's 1/Month 216 5 $ 1,080 After Qualifying Rainfall 0.5+ Inches 216 10 $ 2,160 Sample Nephelometric Turbidity (NTU) After Qualifying Rain 386 10 $ 3,860 TOTAL PROJECT COST $ 19,078 Item # 3 Attachment number 2 \nPage 4  KHAFRA Engineering - Storm Water Monitoring Fees Cost Basis Number of Task Frequency per Project Cost for Task Project Project Site TWO Monitoring Total Cost Occurences Sites (Assumptions) Project: Number FOUR (180 Days) Program Management Maintain Logs Every 14 days 163 12 $ 1,956 Report Results to EPD 1/Month 426 6 $ 2,556 Equipment Management Installation 1 323 1 $ 323 Maintain/Monitor Equipment Daily Lump Lump $ 6,939 Removal 1 323 1 $ 323 Monitoring & Inspections Bi-Weekly - BMP's Every 14 days 180 12 $ 2,160 Monthly - BMP's 1/Month 216 6 $ 1,296 After Qualifying Rainfall 0.5+ Inches 216 12 $ 2,592 Sample Nephelometric Turbidity (NTU) After Qualifying Rain 483 12 $ 5,796 TOTAL PROJECT COST $ 23,941 Item # 3 Attachment number 2 \nPage 5  KHAFRA Engineering - Storm Water Monitoring Fees Cost Basis Number of Task Frequency per Project Cost for Task Project Project Site ONE Monitoring Total Cost Occurences Sites (Assumptions) Project: Number FIVE (210 Days) Program Management Maintain Logs Every 14 days 130 14 $ 1,820 Report Results to EPD 1/Month 284 7 $ 1,988 Equipment Management Installation 1 216 1 $ 216 Maintain/Monitor Equipment Daily Lump Lump $ 5,145 Removal 1 216 1 $ 216 Monitoring & Inspections Bi-Weekly - BMP's Every 14 days 108 14 $ 1,512 Monthly - BMP's 1/Month 144 7 $ 1,008 After Qualifying Rainfall 0.5+ Inches 144 14 $ 2,016 Sample Nephelometric Turbidity (NTU) After Qualifying Rain 376 14 $ 5,264 TOTAL PROJECT COST $ 19,185 Item # 3 Attachment number 2 \nPage 6  Project 1 Occurances Cost/Unit Project 2 Occurances Cost/Unit Project 3 Occurances Cost/Unit Project 4 Occurances Cost/Unit Project 5 Occurances Cost/Unit Number of Monitoring Sites 1 1 2 2 1 Number of Days 90 120 150 180 210 Maintain Logs $ 780 6 $ 130 $ 1,040.00 8 $ 130.00 $ 1,630.00 10 $ 163.00 $ 1,956.00 12 $ 163.00 $ 1,820.00 14 $ 130.00 Report Results to EPD $ 852 3 $ 284 $ 1,136.00 4 $ 284.00 $ 2,130.00 5 $ 426.00 $ 2,556.00 6 $ 426.00 $ 1,988.00 7 $ 284.00 Installation $ 216 1 $ 216 $ 216.00 1 $ 216.00 $ 323.00 1 $ 323.00 $ 323.00 1 $ 323.00 $ 216.00 1 $ 216.00 Maintain/Monitor Equipment $ 2,205 LUMP LUMP $ 2,940.00 LUMP LUMP $ 5,772.00 LUMP LUMP $ 6,939.00 LUMP LUMP $ 5,145.00 LUMP LUMP Removal $ 216 1 $ 216 $ 216.00 1 $ 216.00 $ 323.00 1 $ 323.00 $ 323.00 1 $ 323.00 $ 216.00 1 $ 216.00 Bi‐weekly BMP's $ 648 6 $ 108 $ 864.00 8 $ 108.00 $ 1,800.00 10 $ 180.00 $ 2,160.00 12 $ 180.00 $ 1,512.00 14 $ 108.00 Monthly BMP's $ 432 3 $ 144 $ 576.00 4 $ 144.00 $ 1,080.00 5 $ 216.00 $ 1,296.00 6 $ 216.00 $ 1,008.00 7 $ 144.00 After Qualifying Rainfall $ 864 6 $ 144 $ 1,152.00 8 $ 144.00 $ 2,160.00 10 $ 216.00 $ 2,592.00 12 $ 216.00 $ 2,016.00 14 $ 144.00 NTU $ 1,590 6 $ 265 $ 2,256.00 8 $ 282.00 $ 3,860.00 10 $ 386.00 $ 5,796.00 12 $ 483.00 $ 5,264.00 14 $ 376.00 TOTAL $ 7,803 $ 10,396.00 $ 19,078.00 $ 23,941.00 $ 19,185.00 TOTAL (5 Project) $ 80,403 Item # 3 Attachment number 2 \nPage 7  Attachment number 3 \nPage 1 Cumulative Evaluation Sheet RFQ Item #12-156 NPDES Storm Water Monitoring for Augusta, Georgia – Utilities Department Moreland Altobelli ATC Associates Inc CSRA Testing & Khafra Engineering Associates 1453 Greene Street, Suite Engineering Co PTS PO Box 6643 2211 Beaver Ruin Road A 1005 Emmett Street, Ste A North Augusta, SC 29861 Ste 190 Augusta, GA 30901 Augusta, GA 30904 Evaluation Criteria Norcross, GA 30071 25 21.3 21.0 25.0 21.3 1. Experience with similar projects 25 23.3 22.7 25.0 24.7 2. Company accreditations 3. NPDES turbidity sampling and testing 20 18.0 15.7 20.0 18.0 experience 30 25.0 19.3 26.7 23.0 4. NPDES field inspection experience Total 100 87.7 78.7 96.7 87.0 Item # 3  Attachment number 4 \nPage 1 Request for Qualifications Request for Qualifications will be received at this office until Wednesday, May 30, 2012 @ 11:00 a.m. for furnishing: RFQ Item #12-156 NPDES Storm Water Monitoring for Augusta Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 18, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 26, May 3, 10, 17, 2012 Metro Courier May 2, 2012 cc: Tameka Allen Deputy Administrator Tom Wiedimier Utilities Department Jerry Delaughter Utilities Department Jennifer Marshall Utilities Department Revised: 8/15/2011 Item # 3  Attachment number 5 \nPage 1 RFQ Opening RFQ Item #12-156 NPDES Storm Water Monitoring for Augusta, Georgia – Utilities Department RFQ Due: Wednesday, May 30, 2012 @ 11:00 a.m. VENDORS Attachment B E-Verify Original 6 Copies ATC Associates Inc 1453 Greene Street, Suite A YES 46692 YES YES Augusta, GA 30901 CSRA Testing & Engineering Co 1005 Emmett Street, Ste A YES 138689 YES YES Augusta, GA 30904 Khafra Engineering PO Box 6643 YES 55591 YES YES North Augusta, SC 29861 Moreland Altobelli Associates 2211 Beaver Ruin Road Ste 190 YES 53328 YES YES Norcross, GA 30071 Graves Engineering Services 1220 W Wheeler Parkway Augusta, GA 30907 MC2 1275 Shiloh Road NW Ste 2620 Kennesaw, GA 30144 National Salvage & Service 6755 Old State Road 37 South Bloomington, IN 47401 Nova Engineering 3640 Kennesaw N Ind Pkwy Ste E Kennesaw, GA 30144 Qore Property Sciences 645 B Frontage Road NW Augusta, GA 30907 Reliant Environmental 6131 Washington Road Appling, GA 30802 Shaw Environmental & Infrastructure 11560 Great Oaks Way, Ste 500 Alpharetta, GA 30022 Zel Engineers 435 Telfair Street Augusta, GA 30901 Item # 3 Page 1 of 1 Attachment number 6 \nPage 1 Item # 3 Attachment number 7 \nPage 1 Item # 3 Attachment number 7 \nPage 2 Item # 3 Attachment number 7 \nPage 3 Item # 3 Attachment number 7 \nPage 4 Item # 3 Attachment number 8 \nPage 1 Item # 3 Attachment number 8 \nPage 2 Item # 3  Engineering Services Committee Meeting 8/13/2012 1:00 PM Granite Hill Section Three "B" Department: Engineering Department-Abie L. Ladson, P.E., CPESC Caption: Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three “B”. Background: The final plat for Granite Hill Subdivision, Section Three “B” was approved by the Commission on January 17, 2012. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact: By accepting this road and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three “B”. 2. Do not approve and risk litigation. Cover Memo Item # 4 Recommendation: Approve Alternative Number One. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 2 \nPage 1 Item # 4 Item # 4 Item # 4 Item # 4 Item # 4 Attachment number 5 \nPage 1 Item # 4 Attachment number 6 \nPage 1 Item # 4 Attachment number 6 \nPage 2 Item # 4 Attachment number 6 \nPage 3 Item # 4 Attachment number 6 \nPage 4 Item # 4 Item # 4 Item # 4  Engineering Services Committee Meeting 8/13/2012 1:00 PM Granite Hill, Section Three Department: Engineering Department-Abie L. Ladson, P.E., CPESC Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three. Background: The final plat for Granite Hill Subdivision, Section Three was approved by the Commission on November 16, 2010. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Three. 2. Do not approve and risk litigation. Cover Memo Recommendation: Approve Alternative Number One. Item # 5 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5 Attachment number 2 \nPage 1 Item # 5 Attachment number 3 \nPage 1 Item # 5 Attachment number 3 \nPage 2 Item # 5 Item # 5 Item # 5 Attachment number 5 \nPage 1 Item # 5 Attachment number 5 \nPage 2 Item # 5 Attachment number 5 \nPage 3 Item # 5 Attachment number 5 \nPage 4 Item # 5 Attachment number 5 \nPage 5 Item # 5 Attachment number 6 \nPage 1 Item # 5 Attachment number 6 \nPage 2 Item # 5 Attachment number 6 \nPage 3 Item # 5 Attachment number 6 \nPage 4 Item # 5 Attachment number 6 \nPage 5 Item # 5 Item # 5 Item # 5  Engineering Services Committee Meeting 8/13/2012 1:00 PM Hayne's Station Phase I Department: Engineering-Abie L. Ladson, P.E., CPESC, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Hayne’s Station Subdivision, Phase I. Background: The final plat for Hayne’s Station Subdivision, Phase I was approved by the Commission on January 17, 2012. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Hayne’s Station Subdivision, Phase I. 2. Do not approve and risk litigation. Cover Memo Recommendation: Approve Alternative Number One. Item # 6 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 2 \nPage 1 Item # 6 Item # 6 Item # 6 Item # 6 Item # 6 Attachment number 5 \nPage 1 Item # 6 Attachment number 5 \nPage 2 Item # 6 Attachment number 6 \nPage 1 Item # 6 Attachment number 6 \nPage 2 Item # 6 Attachment number 6 \nPage 3 Item # 6 Item # 6 Item # 6  Engineering Services Committee Meeting 8/13/2012 1:00 PM Manchester Section Six Department: Engineering-Abie L. Ladson, P.E., CPESC Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Six. Background: The final plat for Manchester Subdivision, Section Six was approved by the Commission on February 21, 2012. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Six. 2. Do not approve and risk litigation. Cover Memo Recommendation: Approve Alternative Number One. Item # 7 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 \nPage 1 Item # 7 Attachment number 2 \nPage 1 Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Attachment number 5 \nPage 1 Item # 7 Attachment number 5 \nPage 2 Item # 7 Attachment number 6 \nPage 1 Item # 7 Attachment number 6 \nPage 2 Item # 7 Attachment number 6 \nPage 3 Item # 7 Item # 7 Item # 7  Engineering Services Committee Meeting 8/13/2012 1:00 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Engineering Services Committee held on July 30, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 Attachment number 1 \nPage 1 Item # 8 Attachment number 1 \nPage 2 Item # 8 Attachment number 1 \nPage 3 Item # 8 Attachment number 1 \nPage 4 Item # 8 Attachment number 1 \nPage 5 Item # 8  Engineering Services Committee Meeting 8/13/2012 1:00 PM Options for the Augusta, Georgia Municipal Building Renovations and Modernization Department: Recreation, Parks and Facilities Caption: Presentation of options, along with funding sources, for the Augusta, Georgia Municipal Building Renovations and Modernization Project. Background: The design for the Municipal Building Renovations has progressed through the Design Narrative and Schematic Design phases and is ready to move into the Construction Document phase. During the Code Review process it was discovered that the stairways and elevators did not meet current code requirements. The stairway can be brought up to code with some modifications. However, the optimum solution for the elevators, which require an enclosed smoke lobby and are not ADA Compliant, is to construct a 9-story addition to the building to house new code compliant elevators. To accomplish this, the construction costs exceed the anticipated budget for this project. The purpose of this agenda item is to present options to the Commission for their consideration. Analysis: Presentation of data. Financial Impact: To Be Determined. Alternatives: To Be Determined. Recommendation: To Be Determined. Funds are Available in the Following To Be Determined. Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 9  Engineering Services Committee Meeting 8/13/2012 1:00 PM Frontage Road Extension Department: Clerk of Commission Caption: Motion to approve the construction of the Frontage Road Extension and task the Administrator with identifying the funding source for Commission approval. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 10