Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 4/22/2013- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Motion to approve the minutes of the Administrative Services Attachments Committee held on March 25, 2013. 2. Motion to approve the resolution supporting the Augusta Attachments Housing Authority and Walton Communities, LLC’s application for low income housing tax credits to be named the Legacy at Walton Oaks Phase 2 (Senior’s). 3. Discuss any contracts that are up for renewal this year to be put Attachments out for RFP and to discuss using a contract specialist/procurement specialist. (Requested by Commissioner Guilfoyle) (Referred from March 25 Administrative Services Committee) 4. Review the Administrator's Report of all pay increases and Attachments promotions since January 1, 2012, to include justification for the increase and demographic. The governing authority directed the Administrator to provide this report to the Administrative Services Committee on a quarterly basis. (Requested by Commissioner Lockett) (Referred from March 25 Administrative Services Committee) www.augustaga.gov  Administrative Services Committee Meeting 4/22/2013 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on March 25, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 1 \nPage 2 Item # 1 Attachment number 1 \nPage 3 Item # 1 Attachment number 1 \nPage 4 Item # 1 Attachment number 1 \nPage 5 Item # 1  Administrative Services Committee Meeting 4/22/2013 1:05 PM Resolution of Support Approval (Legacy at Walton Oaks - Phase 2) Department: Housing and Community Development Department (AHCDD) Caption: Motion to approve the resolution supporting the Augusta Housing Authority and Walton Communities, LLC’s application for low income housing tax credits to be named the Legacy at Walton Oaks Phase 2 (Senior’s). Background: Walton Communities, LLC has partnered with the Augusta Housing Authority to continue the development of Walton Oaks located at 401 Fairhope Street in East Augusta. Currently, a Senior Phase and a Family Phase of Walton Oaks has been a tremendous success. The two organizations are preparing to apply for funding for a 2nd Senior Phase of the project. Legacy at Walton Oaks Phase 2 will be developed, built and managed through the joint efforts of Walton Communities and the Augusta Housing Authority. This development will consist of 62 one- and two- bedroom units displaying exceptional interior appointments with the highest quality elevations. The community will be developed and constructed with low-income tax credits allocated by the Georgia Department of Community Affairs. As such, the units serve moderate-income families earning 60% or less of the area median income. These income restrictions allow for maximum household incomes approximately ranging from $23,880 for a family of one to $27,300 for a family of two. In order to reach these potential residents, marketing efforts will reach out to senior centers, churches, work-force employment centers such as the call centers in the area, retail and service industries, local government employees, teachers and seniors. Analysis: The success of Walton Oaks, thus far, can be seen throughout East Augusta. The Housing Authority currently holds a waiting list for new residents. The change to the community has increased the safety of the area, as well as, allowed new tenants to reside in a once blighted area. Walton Oaks and the Augusta Housing Authority wish to continue to uplift East Augusta by providing living quarters for seniors that will complement the preceding living areas. Cover Memo Item # 2 Financial Impact: There is no financial commitment on the part of Augusta- Richmond County. However, it will assist Walton Communities, LLC and the Augusta Housing Authority if the City of Augusta (thru the Commission) chooses to back their proposed project. This will boost their application in hopes of receiving funding from other sources. Alternatives: Not Any. However, not backing the project could result in the possible denial of the applicant’s applications. Recommendation: Given the success of Walton Oaks previous phases, we (Housing and Community Development Department) recommend that the City of Augusta (thru the Commission) back this project and approve the attached resolution. Funds are Available in the Following Not Any. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 (Age Restricted) Of the Underwood Homes Redevelopment A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Submitted by WALTON COMMUNITIES, LLC 2181 Newmarket Parkway Marietta, GA 30067 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 2 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Overview Walton Oaks is a 30-acre mixed-use and master planned community developed and built by Walton Communities, LLC in association with the Augusta Housing Authority. The community consists of multiple phases: • Family Phases I & II – 181 apartment units (Affordable) • Senior Phases I & II – ± 137 age-restricted (55+) apartments (Affordable) o Legacy at Walton Oaks Phase 2 will include 62 units The attached site plan indicates all four phases – the Senior Phases and the Family Phases. The mission of the developer in the creation of Walton Oaks is to utilize the support of civic organizations, governmental authorities and residential neighbors in providing neighborhoods that matter in a mixed income and mixed tenure housing environment with first-class amenities in an aesthetically superior combination of land planning, architectural elements and landscaping. Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 3 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project General Description Legacy at Walton Oaks Phase 2 will be developed, built and managed through the joint efforts of Walton Communities and the Augusta Housing Authority. This development will consist of 62 one- and two-bedroom units displaying exceptional interior appointments with the highest quality elevations. The community will be developed and constructed with low-income tax credits allocated by the Georgia Department of Community Affairs. As such, the units serve moderate-income families earning 60% or less of the area median income. These income restrictions allow for maximum household incomes approximately ranging from $23,880 for a family of one to $27,300 for a family of two. In order to reach these potential residents, marketing efforts will reach out to senior centers, churches, work-force employment centers such as the call centers in the area, retail and service industries, local government employees, teachers and seniors. Legacy at Walton Oaks Phase 2 will offer a laundry facility, a community room set aside for resident use and a covered porch as well as a pavilion and landscaped courtyard. Programs will also be available for adults; these activites will serve our senior adult residents by sponsoring programs such as the Fifty+ Club. These residents will enjoy cultural activities, field trips, and social functions throughout the year. Many residents will use these functions as their primary opportunity for social interaction. Floorplans at Legacy at Walton Oaks Phase 2 will include spacious one and two- bedroom homes with a host of elegant interior features such as crown molding, 9-ft. ceilings, Whirlpool appliances with self-cleaning ovens, separate laundry rooms with pantry shelving and convenient raised vanities in the baths. Each home will be pre- wired for home office technology with high-speed internet and fax capabilities. Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 4 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Programs and Services Additionally, the Legacy at Walton Oaks Phase 2 will partner with local senior service providers to make available a number of services for seniors, including: • Continuing education • Transportation to facilitate access to social services/doctors/shopping • Information and senior counseling • Recreational activities • Grandparent mentoring programs • Preventive health care programs & health screening Partnering with local churches to provide further supportive services will further enhance the property services. Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 5 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Architectural and Landscaping Architectural Design The project will be designed in an architectural style consistent with historic downtown Augusta, utilizing features which are present in neighboring properties. These include the use of brick and hardi exteriors, standing seam metal roof accents, and attractive decks and patios with enlarged columns. Construction materials will include hardi siding in a neutral palette, accented with brick and masonry. Tilt-out insulated aluminum windows will provide an attractive exterior appearance as well as excellent energy efficiency. All ground floor units will be handicap accessible and as such will be fitted with all appropriate handicap features as required by local and federal building codes. Several apartment units will be handicap adaptable and some will have features specifically designed for those with audio &/or visual impairments. Landscaping and Site Design Walton Communities places great emphasis on landscaping to provide lush streetscapes, mature trees and shrubs, colorful seasonal annual and perennial beds and impressive community entrances. Walton Oaks will continue this tradition by insuring that all planted areas contain landscape materials of high-quality and above-average size. All trees will be a minimum caliper size of 2” in diameter and shrubs shall have a minimum height of 24”. Ground covers shall be a minimum size of 1 gallon and placed a minimum of 18” on center. Areas of central focal point will include the amazingly preserved large caliper oaks on the site, sodded lawns, seasonal planting beds and attractive fencing. High-end entry signage will be comparable to other Walton communities. Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 6 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Target Market & Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Unit Mix Unit Mix for Family Apartments (Walton Oaks – Phase I & II) Total Units Unit Mix In All Phases Unit Size 1-BR/1-BA 24 800 sq. ft. 2-BR/2-BA 120 1150 sq. ft. 3-BR/2-BA 37 1350 sq. ft. The following phase was completed October 27, 2011. Unit Mix for Senior Apartments (Legacy Oaks – Phase I & II) Total Units Unit Mix Phase II In All Phases Unit Size 1-BR/1-BA 32 77 750 sq. ft. 2-BR/2-BA 30 60 1100 sq. ft. Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 7 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project DCA Required Amenities Standard Site Amenities 1. Community Room 2. Covered Porch Located in a central area 3. On-site laundry with a minimum of 3 washers and 3 dryers 4. Washer / Dryer Hookups in each unit 5. Game room 6. Covered Pavilion with Picnic / Bar B Que Facilities Unit Amenities 1. HVAC Systems 2. Energy Star Refrigerators 3. Built in Energy Star Dishwasher 4. Stoves 5. Powder-based stovetop fire suppression canisters installed above the range cook top, or electronically controlled solid cover plates over stove top burners Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Attachment number 1 \nPage 8 Legacy at Walton Oaks Phase 2 & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Additional Amenities Additional Amenities Descriptions • Furnished library • Equipped Computer Center • Fully-equipped kitchens featuring Whirlpool electric range, dishwasher, refrigerator with icemaker, and disposal • Traditional oak cabinetry with generous counter space • Breakfast bar • Double bowl stainless steel kitchen sink with spray • Spacious walk-in closets with double rods for maximum efficiency • Roomy master bath with linen closet and dressing table • Ceiling fans • Six-panel doors and 9’ ceilings • Cable outlets in living room and all bedrooms • Energy-efficient double-pane windows • Computer desk with pre-wiring for home office technology and high-speed internet and fax capabilities Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 Item # 2 www.WaltonCommunities.com  Legacy at Walton Oaks Phase 2 Family Phase Senior Phase Item # 2 Attachment number 1 \nPage 9 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com  Legacy at Walton Oaks Phase 2 Family Phase 1 Family Phase 2 Senior Phase 1 Senior Phase Item # 2 Attachment number 1 \nPage 10 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com Legacy at Walton Oaks Phase 2 A RESOLUTION SUPPORTING AUGUSTA HOUSING AUTHORITY AND WALTON COMMUNITIES, LLC’S APPLICATION FOR LOW INCOME HOUSING TAX CREDITS FOR LEGACY AT WALTON OAKS PHASE 2 (SENIOR), LOCATED AT 610 FAIRHOPE STREET, AUGUSTA, GA. WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in assisting with the development of housing in the State of Georgia by: Attachment number 2 \nPage 1 • Improving the living environment for residents of Georgia; • Revitalizing areas and contributing to the improvement of neighborhoods; and • Building sustainable communities; and WHEREAS, the Department of Community Affairs has established certain regulations whereby low-income housing tax credit applications, to be competitive, should receive a Resolution of Support by the governing authority or the pertinent municipality or county; and WHEREAS, the Augusta Housing Authority and Walton Communities, LLC are preparing to develop phase 2 of Legacy at Walton Oaks consisting of affordable apartment communities at 610 Fairhope Street in East Augusta; and WHEREAS, the project will consist of multiple phases; including one phase of +/- 62 units set aside as Housing for Older Persons, age restricted at 55 years old and older; and WHEREAS, the project is part of Augusta-Richmond County’s holistic “place based” strategic initiative for rebuilding this portion of East-Augusta, including the former Underwood Homes site and Marion Homes neighborhood, being a severely stressed neighborhood; and WHEREAS, the project will be required to include areas within the project set aside as greenspace; and WHEREAS, the project is designated as a high priority redevelopment; and WHEREAS, the Board and Commissioners understands and supports this projects efforts in the development of phase 2 of Legacy at Walton Oaks. NOW, THEREFORE BE IT RESOLVED: That the Board and Commissioners of Augusta Richmond County, Georgia, that this Resolution of Support is hereby adopted on behalf of Augusta Housing Authority and Walton Communities, LLC for property located at 610 Fairhope Street in Augusta Richmond County, effective the date set forth below. ATTEST: AUGUSTA, GEORGIA By: __________________________________________ David S. Copenhaver Mayor _________________________________ Lena J. Bonner Clerk of Commission Item # 2 Legacy at Walton Oaks (Phase 2) - Resolution of Support For May 7, 2013 Commission Meeting Page 2 CERTIFICATION I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in number 2 \nPage 2 Attachment the meeting held on May 7, 2013. . S E A L _____________________________________ Lena J. Bonner Clerk of Commission Item # 2  Administrative Services Committee Meeting 4/22/2013 1:05 PM Renewal of Contracts Department: Clerk of Commission Caption: Discuss any contracts that are up for renewal this year to be put out for RFP and to discuss using a contract specialist/procurement specialist. (Requested by Commissioner Guilfoyle) (Referred from March 25 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3  Administrative Services Committee Meeting 4/22/2013 1:05 PM Administrator's Report of Pay Increases and Promotions Department: Clerk of Commission Caption: Review the Administrator's Report of all pay increases and promotions since January 1, 2012, to include justification for the increase and demographic. The governing authority directed the Administrator to provide this report to the Administrative Services Committee on a quarterly basis. (Requested by Commissioner Lockett) (Referred from March 25 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4