Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 5/13/2013- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Review the Administrator's Report of all pay increases and Attachments promotions since January 1, 2012, to include justification for the increase and demographic. The governing authority directed the Administrator to provide this report to the Administrative Services Committee on a quarterly basis. (Requested by Commissioner Lockett) (Referred from April 22 Administrative Services Committee) 2. Discuss initiating dialogue among members of the commission- Attachments council to ascertain whether an interest exists in becoming an Age-Friendly Community. Communities participating must commit to a cycle of assessing and improving their age- friendliness. According to the federal Administration on Aging, by 2030, nearly 20% of the U. S. population will be 65 and older. Communities that adopt progressive and forward thinking public policies and urban planning models will attract and retain more residents, provide varied business opportunities to serve the older population, their families, and caregivers, and build infrastructure and policies that are friendly to all ages. An "Age-Friendly Community" entails an inclusive and accessible urban or suburban environment that encourages active and healthy aging. (AARP's Network of Age-Friendly Communities) (Requested by Commissioner Lockett) 3. Discuss rationale for changing the conflict of interest policy. Attachments Should changes be necessitated, task the general counsel with reviewing conflict of interest policies of other municipalities and provide search results and a recommendation to the administrative services committee for review and subsequent approval by the commission-council. (Requested by Commissioner Lockett) 4. Heery International SPLOST Project update. Attachments 5. Approve rotating the scheduled meeting time for all Attachments committees. (Requested by Commissioner Lockett) 6. Motion to approve the minutes of the Administrative Services Attachments Committee held on April 22, 2013. 7. Discuss the Georgia Municipal Association's Handbook for Attachments Georgia Mayors and Council Members, Fifth Edition, as relates to the "Powers ad Duties of the Mayor and Council Members." The municipal governing authority consists of the city council or city commission, and depending on the provisions of the city's charter, the mayor. The governing authority is responsible for two essential types of functions: legislative and administrative. (a) Legislative responsibilities involve setting policy for the government by enacting various ordinances, resolution, and regulations. (b) Administrative responsibilities deal with the implementation of the policies and procedures established by the governing body. In many cities, the administrative burden is too great to be borne solely by the mayor and council, so these powers are delegated to a professional manager and policies are carried out by various departments, boards, and commissions in the city. (Requested by Commissioner Lockett) 8. Discuss the proposal from the Carl Vinson Institute of Attachments Government to provide organizational review services as part of the 2013 Commission Goals and Objectives. (Requested by the Administrator) 9. Update on the South Augusta sustainable master plan/ Augusta Attachments Tomorrow master plan with John Stout and Camille Price. (Requested by Mayor Pro Tem Corey Johnson) www.augustaga.gov  Administrative Services Committee Meeting 5/13/2013 1:05 PM Administrator's Report of Pay Increases and Promotions Department: Clerk of Commission Caption: Review the Administrator's Report of all pay increases and promotions since January 1, 2012, to include justification for the increase and demographic. The governing authority directed the Administrator to provide this report to the Administrative Services Committee on a quarterly basis. (Requested by Commissioner Lockett) (Referred from April 22 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1  Administrative Services Committee Meeting 5/13/2013 1:05 PM Age-Friendly Community Department: Clerk of Commission Caption: Discuss initiating dialogue among members of the commission-council to ascertain whether an interest exists in becoming an Age-Friendly Community. Communities participating must commit to a cycle of assessing and improving their age-friendliness. According to the federal Administration on Aging, by 2030, nearly 20% of the U. S. population will be 65 and older. Communities that adopt progressive and forward thinking public policies and urban planning models will attract and retain more residents, provide varied business opportunities to serve the older population, their families, and caregivers, and build infrastructure and policies that are friendly to all ages. An "Age-Friendly Community" entails an inclusive and accessible urban or suburban environment that encourages active and healthy aging. (AARP's Network of Age-Friendly Communities) (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2  Administrative Services Committee Meeting 5/13/2013 1:05 PM Conflict of Interest Policy Department: Clerk of Commission Caption: Discuss rationale for changing the conflict of interest policy. Should changes be necessitated, task the general counsel with reviewing conflict of interest policies of other municipalities and provide search results and a recommendation to the administrative services committee for review and subsequent approval by the commission-council. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3  Administrative Services Committee Meeting 5/13/2013 1:05 PM Heery International Department: Caption: Heery International SPLOST Project update. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4  Administrative Services Committee Meeting 5/13/2013 1:05 PM Meeting time for all committees Department: Clerk of Commission Caption: Approve rotating the scheduled meeting time for all committees. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5  Administrative Services Committee Meeting 5/13/2013 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on April 22, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 1 \nPage 2 Item # 6  Administrative Services Committee Meeting 5/13/2013 1:05 PM Powers and Duties of Mayor and Council Members Department: Clerk of Commission Caption: Discuss the Georgia Municipal Association's Handbook for Georgia Mayors and Council Members, Fifth Edition, as relates to the "Powers ad Duties of the Mayor and Council Members." The municipal governing authority consists of the city council or city commission, and depending on the provisions of the city's charter, the mayor. The governing authority is responsible for two essential types of functions: legislative and administrative. (a) Legislative responsibilities involve setting policy for the government by enacting various ordinances, resolution, and regulations. (b) Administrative responsibilities deal with the implementation of the policies and procedures established by the governing body. In many cities, the administrative burden is too great to be borne solely by the mayor and council, so these powers are delegated to a professional manager and policies are carried out by various departments, boards, and commissions in the city. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 \nPage 1 Item # 7  Administrative Services Committee Meeting 5/13/2013 1:05 PM Proposal from Carl Vinson Institute of Government Department: Clerk of Commission Caption: Discuss the proposal from the Carl Vinson Institute of Government to provide organizational review services as part of the 2013 Commission Goals and Objectives. (Requested by the Administrator) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8  Administrative Services Committee Meeting 5/13/2013 1:05 PM South Augusta sustainable master plan Department: Caption: Update on the South Augusta sustainable master plan/ Augusta Tomorrow master plan with John Stout and Camille Price. (Requested by Mayor Pro Tem Corey Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9