Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 4/28/2015 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Lockett and Davis, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Task the Administrator with the development and implementation of employee Item performance reviews for personnel in critical positions. (Requested by Action: Commissioner Lockett) (Referred from April 14 Administrative Services Approved Committee) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve tasking the Administrator with developing and bringing back in 60 days an evaluation tool for Commissioner Commissioner Approve department directors and William Dennis Passes deputy administrators who Lockett Williams report to the Administrator and direct reports who report to the Commission. Motion Passes 4-0. 2. Motion to approve the minutes of the Administrative Services Committee held Item on April 14, 2015. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result  Motion to approve with the correction to include Commissioner Ms. Davis on the sub- Commissioner Approve William Passes committee appointed in Mary Davis Lockett Item #3. Motion Passes 4-0. 3. Review and approve the revised edition of the Personnel Policies and Procedures Item Manual. Proposed changes to the manual were reviewed by the Human Action: Resources Department and the Law Department respectively. The revisions to Approved the manual were completed in late 2014 and slated to become effective on January 1, 2015. (Requested by Commissioner Lockett) (Referred from April 14 Administrative Services Committee) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as information with copies of the changes that were Commissioner Commissioner Approve made being sent to Dennis Passes Mary Davis commissioners for their Williams review. Mr. Lockett votes No. Motion Passes 3-1. 4. Task the Administrator with developing a succession plan for all critical Item positions within the ARC Government. Underscore the significance of having Action: the ability to fulfill our mission, without having to recruit outside our Approved government. (Requested by Commissioner Lockett) (Referred from April 14 Administrative Services Committee) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as Commissioner Commissioner Approve information. Mr. Lockett Passes Mary Davis Dennis Williams votes No. Motion Passes 3-1. 5. Presentation by Mr. William T. Bass regarding the repeal and removal of a Item recorded Resolution that was never presented or voted on by the County Action: Commission involving the sale of property at 819 Camellia Road. Rescheduled Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to refer this item to the full Commissioner Commissioner Defer Commission with no William Passes Mary Davis recommendation. Lockett Motion Passes 4-0. www.augustaga.gov  Administrative Services Committee Meeting 4/28/2015 1:20 PM Attendance 4/28/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 4/28/2015 1:20 PM Employee Performance Reviews Department: Clerk of Commission Caption: Task the Administrator with the development and implementation of employee performance reviews for personnel in critical positions. (Requested by Commissioner Lockett) (Referred from April 14 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 4/28/2015 1:20 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on April 14, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 4/28/2015 1:20 PM Personnel Policies and Procedures Manual Department: Clerk of Commission Caption: Review and approve the revised edition of the Personnel Policies and Procedures Manual. Proposed changes to the manual were reviewed by the Human Resources Department and the Law Department respectively. The revisions to the manual were completed in late 2014 and slated to become effective on January 1, 2015. (Requested by Commissioner Lockett) (Referred from April 14 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 4/28/2015 1:20 PM Succession Plan for Crititcal Positions Department: Clerk of Commission Caption: Task the Administrator with developing a succession plan for all critical positions within the ARC Government. Underscore the significance of having the ability to fulfill our mission, without having to recruit outside our government. (Requested by Commissioner Lockett) (Referred from April 14 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 4/28/2015 1:20 PM William T. Bass Department: Clerk of Commission Caption: Presentation by Mr. William T. Bass regarding the repeal and removal of a recorded Resolution that was never presented or voted on by the County Commission involving the sale of property at 819 Camellia Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: