Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 9/29/2015 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Lockett and Davis, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Approve the Year 2016 Annual Action Plan for Community Development Block Item Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Action: Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons Approved with AIDS (HOPWA) Program. Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 3- William Lockett Dennis Williams 0. 2. Discuss the evaluation process for Administrator and Department Directors. Item (Requested by Commissioner Marion Williams) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as Commissioner Commissioner Approve Passes information. William Lockett Mary Davis Motion Passes 4-0. 3. Motion to approve the minutes of the Administrative Services Committee held Item on September 8, 2015. Action:  Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- William Lockett Mary Davis 0. 4. Motion to approve the appointment of a Commission Rules Review Sub- Item Committee consisting of Commissioners Mary Davis, William Lockett, Sean Action: Frantom, and Sammie Sias. Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Mary Davis Dennis Williams 0. www.augustaga.gov  Administrative Services Committee Meeting 9/29/2015 1:10 PM Attendance 9/29/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  2016 AHCDD Proposed ALLOCATIONS 2016 (CDBG) Community Development Block Grant Program B-16-MC-13-0004 Proposed Actual Budget Budget Entitlement $1,689,993.00.00 Program Income $150,000.00 TOTAL $1,839,993.00 Project Proposed Actual IDIS # # Projects Budget Budget Acquisition ($90,305) 16010 Acquisition $90,305.00 Public Facilities ($50,000) 16030 Salvation Army $50,000.00 Clearance/Demolition ($226,130) 16040 Clearance & Demolition $226,130.00 Public Services ($253,500) 16050 Action Ministries $20,000.00 16051 Associacion Latina $20,000.00 16052 Augusta Mini Theatre $25,000.00 16053 CSRA EOA $25,000.00 16054 Family Y $20,000.00 16055 Hope House $20,000.00 16056 MACH $25,000.00 16057 Rachel Longstreet $20,000.00 16058 Salvation Army $20,000.00 16059 United Way $20,000.00 16060 HCD Homeless Transportation $38,500.00 TOTAL $253,500.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov  Proposed Actual 2016 CDBG PROPOSED ALLOCATIONS (CONTINUED) Budget Budget Permanent Supportive Housing ($24,483) 16070 Supportive Housing Project(s) $24,483.00 Relocation ($60,000) 16080 Relocation - HCD $60,000.00 Rehabilitation ($685,076) 16140 Housing Rehabilitation Program $685,076.00 Economic Development ($82,500) 16181 Small Business Development $82,500.00 General Administration ($367,999) HCD Administrative (20% cap 16210 including PI) $347,999.00 16211 Fair Housing $20,000.00 TOTAL $367,999.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov  2016 Emergency Solution Grant (ESG) Program Proposed Actual Budget Budget Entitlement $151,819.00 Program Income $0.00 TOTAL $151,819.00 Project IDIS # # Projects E161 Action Ministries $23,250.00 E162 CSRA EOA $20,250.00 E163 Hope House $15,000.00 E165 Safe Homes $21,433.00 E166 The Salvation Army $25,000.00 E167 St. Stephen’s Ministry $15,000.00 E168 United Way $17,000.00 E169 HCD Administration (7% cap) $11,386.00 E170 Augusta Outreach $3,500.00 TOTAL $151,819.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov  2016 HOME Investment Partnerships Program Proposed Actual Budget Budget Entitlement $673,471.00 Program Income $235,000.00 TOTAL $908,471.00 Project IDIS # # Projects Housing Redevelopment Initiative $560,103.25 CHDO Set-aside (15% minimum) $101,020.65 Homeowner Assistance Program $150,000.00 CHDO Operating $30,000.00 HCD Administrative (10% cap) $67,347.10 TOTAL $908,471.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov  2016 HOPWA Housing Opportunities for Persons with AIDS GA-H-16-F002 Proposed Actual Budget Budget Entitlement $1,072,089.00 Program $0.00 Income TOTAL $1,072,089.00 Project IDIS # # Projects Hope Health, Inc. $224,926.00 St. Stephens Ministry $215,000.00 Family Initiative of the CSRA $225,000.00 East Augusta CDC $225,000.00 Promise Land CDC $150,000.00 Administration (3% cap) $32,163.00 TOTAL $1,072,089.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR YEAR 2016 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED. WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Community Development Act of 1974, as amended and the Housing and Community Development Act of 1987; and WHEREAS, it is necessary to submit a Year 2016 Action Plan as a prerequisite to receiving Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Solutions Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funds after public hearings have been held and projects suggested by citizens have been given careful and serious consideration; and WHEREAS, in order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required by the Secretary; and WHEREAS, in order to expedite the federal programs included in the plan, the Housing and Community Development Department is given authority to carry out the programs as approved by Augusta-Richmond County Commission. NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development Department be authorized to prepare and submit the Year 2016 Action Plan and amendments thereto as well as provide the required assurances, certifications, and execution of the Grant Agreement; and BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to carry out the orderly execution of the Year 2016 Action Plan as approved by the Augusta-Richmond County Commission in compliance with all applicable law, rules, and regulations. ATTEST: AUGUSTA, GEORGIA BY: ___________________________________ Hardie Davis, Jr. Mayor __________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on October 6, 2015. SEAL ____________________________________ Lena J. Bonner Clerk of Commission  Administrative Services Committee Meeting 9/29/2015 1:10 PM 2016 Annual Action Plan Department: Housing and Community Development Caption: Approve the Year 2016 Annual Action Plan for Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. Background: In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the 2016 Action Plan, the City of Augusta is required to make available for public comment the 2016 Action Plan that provides the jurisdiction an opportunity to review the City of Augusta, Housing and Community Development Department’s local strategy to address needs in the areas of community development, economic development, housing and homelessness. This proposal includes an Action Plan for 2016 with a budget that includes anticipated funding allocations for the Community Development Block Grant ($1,689,993), HOME ($673,471), ESG ($151,819) and HOPWA ($1,072,089) plus CDBG Program Income from loan repayments of $150,000 and HOME loan repayments of $235,000. Analysis: If supported by the Augusta Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the submission of the 2016 Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD). Financial Impact: If approved by the City Commission, the Plan will continue to provide funding of needed services and housing projects for low- to moderate-income households throughout the City of Augusta. Alternatives: None Recommended. Recommendation: Accept the 2016 Annual Action Plan by Resolution at the conclusion of the thirty (30) day public comment period. Funds are Available in the Following N/A. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee Meeting 9/29/2015 1:10 PM Evaluation Process Department: Clerk of Commission Caption: Discuss the evaluation process for Administrator and Department Directors. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/29/2015 1:10 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on September 8, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/29/2015 1:10 PM Subcommittee Rules and Procedures Department: Caption: Motion to approve the appointment of a Commission Rules Review Sub-Committee consisting of Commissioners Mary Davis, William Lockett, Sean Frantom, and Sammie Sias. Background: The concept of this committee came out of the Mayor/Commission Retreat held on 14 September 2015. The committee shall review the rules and make recommendations to improve commission meeting or clarify any confusing language. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: