Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 10/13/2015 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Lockett and Davis, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. The Disabled American Veterans Organization is sponsoring a 5K Walk/Run in Item Atlanta, Georgia on November 14, 2015 at 8:30 AM. This event provides a Action: great opportunity to support our disabled veterans and promote our own personal Approved health by walking, running, or pushing a wheelchair in the event. The Augusta- Richmond County, Macon-Bibb County, and Atlanta Age-Friendly Communities have joined forces to support this endeavor. ARC's participation in this event will provide us an opportunity to give back to those that have given so much on our behalf. Request the governing body provide transportation, with driver, to take participants to and from the event. Logistics will be formulated upon approval. Registration DAVSK.ORG. (Requested by Commissioner Lockett) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve providing a vehicle for Commissioner Commissioner Approve Passes the transportation. William Lockett Dennis Williams Motion Passes 4-0. 2. Discuss the employment of a Compliance Director that will oversee the duties of Item the EEO Coordinator, DBE Coordinator, and the Accessibility Coordinator. Action: Explain how the EEO Coordinator becomes subservient to the Compliance Approved Director and how the EEO Coordinator becomes an EEO Coordinator when Section 14(c) of the Charter (Consolidation Act) states: "The commission- council shall employ a person to serve as Equal Employment Opportunity Director and as Director of Minority and Small Business Opportunities". The  employment of a Compliance Director to oversee the EEO Function appears to be in non-compliance with the Consolidation Act. (Requested by Commissioner Lockett) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve changing the name of the Compliance Director to Equal Employment Commissioner Commissioner Approve Opportunity Director and William Passes Mary Davis Director of Minority and Lockett Small Business Opportunities. Motion Passes 4-0. 3. Motion to reauthorize the ordinance designating the Rocky Creek Enterprise Item Zone. (Originally approved by Commission May 21, 2002) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to delete this Commissioner Commissioner Delete item from the agenda. Passes William Lockett Dennis Williams Motion Passes 4-0. 4. Motion to reauthorize the ordinance designating the Laney-Walker/Bethlehem Item Revitalization Enterprise Zone. (Originally approved by Commission May 21, Action: 2002) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to delete this Commissioner Commissioner Delete item from the agenda. Passes William Lockett Dennis Williams Motion Passes 4-0. 5. Motion to approve the minutes of the Administrative Services Committee held Item on September 29, 2015. Action: Approved  Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- William Lockett Mary Davis 0. 6. Motion to approve the development of a policy regarding the selection of names Item of officials to be listed on future city building plaques. (Referred from October Action: 6 Commission meeting) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve developing a policy regarding the installation of plaques in city buildings to acknowledge and Commissioner Commissioner recognize the officials who Approve Dennis William Passes served during the life of Williams Lockett the project and to have that information brought before the commission for approval before a plaque is mounted. 7. Discuss the process for payment of compensation to the various Augusta Item Richmond County Boards, Authorities and Commissions. (Requested by Action: Commissioner Marion Williams) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as Commissioner Commissioner Approve Passes information. Mary Davis William Lockett Motion Passes 4-0. www.augustaga.gov  Administrative Services Committee Meeting 10/13/2015 1:05 PM Attendance 10/13/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 10/13/2015 1:05 PM Disabled American Veterans 5K Walk/Run Department: Clerk of Commission Caption: The Disabled American Veterans Organization is sponsoring a 5K Walk/Run in Atlanta, Georgia on November 14, 2015 at 8:30 AM. This event provides a great opportunity to support our disabled veterans and promote our own personal health by walking, running, or pushing a wheelchair in the event. The Augusta-Richmond County, Macon-Bibb County, and Atlanta Age-Friendly Communities have joined forces to support this endeavor. ARC's participation in this event will provide us an opportunity to give back to those that have given so much on our behalf. Request the governing body provide transportation, with driver, to take participants to and from the event. Logistics will be formulated upon approval. Registration DAVSK.ORG. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 10/13/2015 1:05 PM Employment of Compliance Director Department: Clerk of Commission Caption: Discuss the employment of a Compliance Director that will oversee the duties of the EEO Coordinator, DBE Coordinator, and the Accessibility Coordinator. Explain how the EEO Coordinator becomes subservient to the Compliance Director and how the EEO Coordinator becomes an EEO Coordinator when Section 14 (c) of the Charter (Consolidation Act) states: "The commission- council shall employ a person to serve as Equal Employment Opportunity Director and as Director of Minority and Small Business Opportunities". The employment of a Compliance Director to oversee the EEO Function appears to be in non- compliance with the Consolidation Act. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 10/13/2015 1:05 PM Enterprise Zone Reauthorization for Rocky Creek Enterprise Zone Department: Augusta Housing and Community Development Caption: Motion to reauthorize the ordinance designating the Rocky Creek Enterprise Zone. (Originally approved by Commission May 21, 2002) Background: The Augusta Code at 2-4 provides for the Designation of Enterprise Zones as an economic development incentive for depressed areas. Rocky Creek meets the criteria for designation found at O.C.G.A. 36-88-8, and with continued redevelopment and reinvestment in the area encouraged by the Enterprise Zone tax incentives this area projects to see continued growth and development over the coming years. The designation, in place since 2002, will continue to allow for the incentives to businesses that create 5 or more new jobs being exempt from ad valorem taxes on a scale over a 10-year period. Analysis: The incentives of tax abatement are positive, and the theory is that revenue not realized due to the abatement would not have happened without the incentives. The abatement schedule for ad valorem taxes is as follows: 100% first 5 years; 80% for years 6 and 7; 60% for year 8; 40% for year 9 and 20% for year 10. In addition, the City could elect to waive fees and other forms of revenue. Financial Impact: See above. Alternatives: Reauthorize or don’t reauthorize Rocky Creek Enterprise Zone. Recommendation: Reauthorize Rocky Creek Enterprise Zone. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/13/2015 1:05 PM Laney-Walker/Bethlehem Enterprise Zone Reauthorization Department: Augusta Housing and Community Development Caption: Motion to reauthorize the ordinance designating the Laney- Walker/Bethlehem Revitalization Enterprise Zone. (Originally approved by Commission May 21, 2002) Background: The Augusta Code at 2-4 provides for the Designation of Enterprise Zones as an economic development incentive for depressed areas. Laney-Walker/Bethlehem meets the criteria for designation found at O.C.G.A. 36-88-8, and with continued redevelopment and reinvestment in the area encouraged by the Enterprise Zone tax incentives this area projects to see continued growth and development over the coming years. The designation, in place since 2002, will continue to allow for the incentives to businesses that create 5 or more new jobs being exempt from ad valorem taxes on a scale over a 10-year period. Analysis: The incentives of tax abatement are positive, and the theory is that revenue not realized due to the abatement would not have happened without the incentives. The abatement schedule for ad valorem taxes is as follows: 100% first 5 years; 80% for years 6 and 7; 60% for year 8; 40% for year 9 and 20% for year 10. In addition, the City could elect to waive fees and other forms of revenue. Financial Impact: See above. Alternatives: Reauthorize or don’t reauthorize Laney-Walker/Bethlehem Enterprise Zone. Recommendation: Reauthorize Laney-Walker/Bethlehem Enterprise Zone. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/13/2015 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on September 29, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 10/13/2015 1:05 PM Policy for Selection of Names for Building Plaques Department: Clerk of Commission Caption: Motion to approve the development of a policy regarding the selection of names of officials to be listed on future city building plaques. (Referred from October 6 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 10/13/2015 1:05 PM Process for Compensation on ARC Boards, Authorities and Commissions Department: Clerk of Commission Caption: Discuss the process for payment of compensation to the various Augusta Richmond County Boards, Authorities and Commissions. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: