Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 3/8/2016 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Lockett, member. Absent: Hons. Hardie Davis, Jr., Mayor; Davis, member. ADM I NI STRATI VE SERVI CES 1. Request to approve by Resolution the FY 2016 Annual Action Plan for the I tem following programs funded by the U.S. Department of Housing and Urban Action: Development (HUD): Community Development Block Grant (CDBG) Rescheduled Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. (Originally Approved by Commission on October 6, 2015). M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to refer this item to the full Commissioner Commissioner Defer Passes Commission. William Lockett Dennis Williams Motion Passes 3-0. 2. Discuss establishing the process for the selection of bond attorneys. I tem (Requested by Commissioner M arion Williams) Action: Rescheduled M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to refer this item to the full Commissioner Commissioner Defer Passes Commission. William Lockett Dennis Williams Motion Passes 3-0. 3. Motion to approve the minutes of the Administrative Services Committee I tem held on February 23, 2016. Action: Rescheduled M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to refer this item to the full Commissioner Commissioner Defer Passes Commission. William Lockett Dennis Williams Motion Passes 3-0. 4. Discuss the process for directing the General Counsel to craft I tem proposed ordinances. (Requested by Commissioner M arion Williams) Action: Rescheduled M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to refer this item to the full Commissioner Commissioner Defer Passes Commission. William Lockett Dennis Williams Motion Passes 3-0. www.augustaga.gov  Administrative Services Committee M eeting 3/8/2016 1:15 PM Attendance 3/8/16 Department: Presenter: Caption: Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY:  2016 Action Plan Novus Agenda Item Caption Request to Approve by Resolution the FY 2016 Annual Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. (Originally Approved by Commission on October 6, 2015). Background In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the FY2016 Annual Action Plan, the City of Augusta, Georgia is required to make available for public comment the FY2016 Annual Action Plan that provides the jurisdiction an opportunity to review the City of Augusta’s Housing and Community Development Department’s local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. On Wednesday, March 30, 2016, the Augusta Commission will hold a public hearing to amend the City’s 2016 Annual Action Plan, which is a part of the 2015 – 2019 Consolidated Plan. The amendment is necessary due to a change in the City’s 2016 CDBG, HOME, HOPWA and ESG federal allocations. It was anticipated that the City would receive $3,587,372 in Federal funds for FY2016. However, the actual allocation is $3,595,996. Below is a listing of the estimated allocations and the actual allocations: Program Estimated Actual Decrease Increase Allocations Allocations ($’s) ($’s) ($’s) ($’s) CDBG 1,689,993.00 1,675,892.00 - 14,101.00 0.00 HOME 673,471.00 719,023.00 0.00 +45,552.00 HOPWA 1,072,089.00 1,048,948.00 - 23,141.00 0.00 ESG 151,819.00 152,133.00 0.00 +314.00 TOTAL $3,587,372.00 $3,595,996.00 - $37,242.00 + $45,866.00 This proposal includes an Annual Action Plan for 2016 with a budget that includes proposed funding allocations for the Community Development Block Grant ($1,675,892), HOME ($719,023), ESG ($152,133) and HOPWA ($1,048,948) plus CDBG Program Income from loan repayments of $150,000 and HOME loan repayments of $235,000. In compliance with the U.S. Department of Housing and Urban Development regulatory requirements, any amendments to the Consolidated Plan / Annual Action Plan constituting a “substantial change” must be presented to the public for a 30-day comment period. A “substantial change” is defined as a change that affects the purpose, scope, location, beneficiaries, and / or administration of an activity or the transfer of $50,000 or more from any activity identified in the Consolidated Plan / Annual Action Plan. Analysis If approved by the Augusta – Richmond County Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the submission of the FY2016 Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD). Summary / Financial If approved by the Augusta – Richmond County Commission, the 2016 Annual Action Plan will allow for the Housing and Community Development Department to continue to provide funding of needed services and housing projects for low- to moderate-income households throughout the City of Augusta, Georgia. Alternatives None Recommended. Recommendation Careful and serious consideration has been given to these projects suggested by citizens. We ask that this public hearing now be closed. Accept the FY2016 Annual Action Plan by Resolution at the conclusion of the thirty (30) day public comment period (end at 12:noon 3/30/16). Attachment:  2016 One Year Action Revenue & Expenditures Summary Revised 2016 One Year Action Plan - Revenue and Expenditures Summary REVENUE 2016 2016 $ % Proposed Projected Difference Change Estimated CDBG Program Income $150,000 $150,000 $0 0.00% Estimated HOME Program Income $235,000 $235,000 $0 0.00% Total Estimated Program Income $385,000 $385,000 $0 0.00% Federal Entitlement Grants Revenue Community Development Block Grant Allocation $1,689,993 $1,675,892 ($14,101) -0.83% HOME Investment Partnership Grant Allocation $673,471 $719,023 $45,552 6.76% Emergency Solutions Grant Allocation $151,819 $152,133 $314 0.21% Housing Opportunities for Persons with AIDS $1,072,089 $1,048,948 ($23,141) -2.16% (HOPWA) Allocation Total Estimated Grant Revenue $3,587,372 $3,595,996 $8,624 0.24% Total Estimated Revenue $3,972,372 $3,980,996 $8,624 0.22% EXPENDITURES 2016 2016 $ % Proposed Projected Difference Change Community Development Block Grant - Activity Allocations Acquisition $90,305 $90,305 $0 0.00% Public Facilities $50,000 $50,000 $0 0.00% Clearance/Demolition $226,130 $226,130 $0 0.00% Public Services (15% set-aside of Current Year's $253,500 $252,220 ($1,280) -0.50% Allocation) Permanent Supportive Housing $24,483 $24,483 $0 0.00% Relocation $60,000 $60,000 $0 0.00% Rehabilitation $685,076 $685,076 $0 0.00% Economic Development $82,500 $82,500 $0 0.00% Total CDBG Activity Allocations $1,471,994 $1,470,714 ($1,280) -0.09% Community Development Block Grant - Other Planning & Grants Administration (20% Cap) $347,999 $335,178 ($12,821) -3.68% Fair Housing $20,000 $20,000 $0 0.00% Total - CDBG Other $367,999 $355,178 ($12,821) -3.48% HOME Investment Partnership Grant Total HOME - Housing Programs $908,471 $954,023 $45,552 5.01% Emergency Solutions Grant Total ESG - Homeless Programs $151,819 $152,133 $314 0.21% Housing Opportunities for Persons with AIDS (HOPWA) Grant Total HOPWA $1,072,089 $1,048,948 ($23,141) -2.16% Total Estimated Expenditures $3,972,372 $3,980,996 $8,624 0.22%  Administrative Services Committee M eeting 3/8/2016 1:15 PM AHCD 2016 HUD Action Plan Submittal Department: Housing and Community Development Presenter: Mr. Hawthorne Welcher, Jr. - Director Caption: Request to approve by Resolution the FY 2016 Annual Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. (Originally Approved by Commission on October 6, 2015). Background: In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the FY2016 Annual Action Plan, the City of Augusta, Georgia is required to make available for public comment the FY2016 Annual Action Plan that provides the jurisdiction an opportunity to review the City of Augusta’ s Housing and Community Development Department’ s local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. On Wednesday, March 30, 2016, the Augusta Commission will hold a public hearing to amend the City’ s 2016 Annual Action Plan, which is a part of the 2015 – 2019 Consolidated Plan. The amendment is necessary due to a change in the City’ s 2016 CDBG, HOME, HOPWA and ESG federal allocations. It was anticipated that the City would receive $3,587,372 in Federal funds for FY2016. However, the actual allocation is $3,595,996. Below is a listing of the estimated allocations and the actual allocations: Program Estimated Allocations ($'s) Actual Allocations ($'s) Decrease ($s) Increase ($s) CDBG 1,689,993.00 1,675,892.00 -14,101.00 0.00 HOME 673,471.00 719,023.00 0.00 +45,552.00 HOPWA 1,072,089.00 1,048,948.00 -23,141.00 0.00 ESG 151,819.00 152,133.00 0.00 +314.00 Total 3,587,372.00 3,595,996.00 -37,242.00 +45,866.00 This proposal includes an Annual Action Plan for 2016 with a budget that includes proposed funding allocations for the Community Development Block Grant ($1,675,892), HOME ($719,023), ESG  ($152,133) and HOPWA ($1,048,948) plus CDBG Program Income from loan repayments of $150,000 and HOME loan repayments of $235,000. In compliance with the U.S. Department of Housing and Urban Development regulatory requirements, any amendments to the Consolidated Plan / Annual Action Plan constituting a “ substantial change” must be presented to the public for a 30-day comment period. A “ substantial change” is defined as a change that affects the purpose, scope, location, beneficiaries, and / or administration of an activity or the transfer of $50,000 or more from any activity identified in the Consolidated Plan / Annual Action Plan. Analysis: If approved by the Augusta – Richmond County Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the submission of the FY2016 Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD). Financial I mpact: If approved by the Augusta – Richmond County Commission, the 2016 Annual Action Plan will allow for the Housing and Community Development Department to continue to provide funding of needed services and housing projects for low- to moderate-income households throughout the City of Augusta, Georgia. Alternatives: None Recommended. Recommendation: Careful and serious consideration has been given to these projects suggested by citizens. We ask that this public hearing now be closed. Accept the FY2016 Annual Action Plan by Resolution at the conclusion of the thirty (30) day public comment period (end at 12:noon 3/30/16). Funds are Available in the Following Not Applicable Accounts: REVI EWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee M eeting 3/8/2016 1:15 PM Bond Counsel Department: Presenter: Caption: Discuss establishing the process for the selection of bond attorneys. (Requested by Commissioner M arion Williams) Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY:  Administrative Services Committee M eeting 3/8/2016 1:15 PM M inutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on February 23, 2016. Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY:  Administrative Services Committee M eeting 3/8/2016 1:15 PM Process for crafting ordinances Department: Presenter: Caption: Discuss the process for directing the General Counsel to craft proposed ordinances. (Requested by Commissioner M arion Williams) Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY: