Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 4/26/2016 ATTENDANCE: Present: Hons. M. Williams, Chairman; D. Williams, Vice Chairman; Davis, member. Absent: Hons. Hardie Davis, Jr., Mayor and Lockett, member. ADM I NI STRATI VE SERVI CES 1. Motion to approve new salary scale for general workforce and SES I – III level I tem employees based on the 2% COLA that was approved in the 2016 Budget Action: effective as of the paycheck of April 1, 2016. Approved M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 3- Mary Davis Dennis Williams 0. 2. To provide an information report regarding approved Career Ladders. I tem Action: Approved M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to approve receiving this item as Commissioner Commissioner Approve Passes information. Mary Davis Dennis Williams Motion Passes 3-0. 3. Discuss employee exit interviews. (Requested by Commissioner Guilfoyle) I tem Action: Approved  M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to approve receiving this item as Commissioner Commissioner Approve Passes information. Dennis Williams Marion Williams Motion Passes 3-0. 4. Motion to approve the minutes of the Administrative Services Committee held I tem on April 12, 2016. Action: Approved M otions M otion M otion M otion Text M ade By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 3- Dennis Williams Mary Davis 0. www.augustaga.gov  Administrative Services Committee M eeting 4/26/2016 1:10 PM Attendance 4/26/16 Department: Presenter: Caption: Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY:  Augusta, GA Pay Structure, Effective April 1, 2016 Grade NumberGrade Minimum Grade Midpoint Grade Maximum 30 $14,801.67 $20,926.68 $25,010.01 31 $15,553.87 $22,001.24 $26,299.49 32 $16,345.65 $23,132.36 $27,656.83 33 $17,179.11 $24,323.00 $29,085.61 34 $18,056.43 $25,576.33 $30,589.59 35 $18,979.93 $26,895.60 $32,172.73 36 $19,952.03 $28,284.31 $33,839.18 37 $20,975.29 $29,746.13 $35,593.35 38 $22,052.41 $31,284.87 $37,439.84 39 $23,186.22 $32,904.60 $39,383.52 40 $24,379.70 $34,609.58 $41,429.49 41 $26,112.56 $36,404.29 $43,583.15 42 $27,392.18 $38,293.46 $45,850.16 43 $28,737.02 $40,282.06 $48,236.48 44 $31,909.00 $42,375.34 $50,748.41 45 $33,561.58 $44,578.77 $53,392.53 46 $35,301.14 $46,898.18 $56,175.82 47 $37,132.25 $49,339.66 $59,105.60 48 $39,059.74 $51,909.65 $62,189.58 49 $41,088.67 $54,614.89 $65,435.88 50 $43,224.39 $57,462.52 $68,853.02 51 $45,472.52 $60,460.02 $72,450.03 52 $50,994.23 $63,615.29 $73,081.08 53 $53,651.30 $66,936.61 $76,900.61 54 $56,448.21 $70,432.75 $80,921.17 55 $59,392.32 $74,112.89 $85,153.33 56 $62,491.39 $77,986.73 $89,608.24 57 $65,753.57 $82,064.46 $94,297.62 58 $69,187.44 $86,356.80 $99,233.82 59 $72,802.04 $90,875.05 $108,948.06 60 $76,606.89 $95,631.11 $114,655.32 61 $80,611.99 $100,637.48 $120,662.97 62 $84,827.88 $105,907.34 $126,986.82 63 $89,265.66 $111,454.57 $133,643.49 64 $93,937.01 $117,293.77 $140,650.51 65 $98,854.22 $123,440.28 $148,026.34 SES I $71,910 - $133,110 SES II $82,110 - $143,310 SES III $92,310 - $153,510 SES IV Salary Set By The Augusta Commission  Administrative Services Committee M eeting 4/26/2016 1:10 PM Adjusting Ranges in response to COLA I ncrease Department: Human Resources Presenter: Mike Loeser Caption: Motion to approve new salary scale for general workforce and SES I – III level employees based on the 2% COLA that was approved in the 2016 Budget effective as of the paycheck of April 1, 2016. Background: The Augusta, Georgia Commission reconvened the November 17, 2015 Commission Meeting on Tuesday, December 1, 2015 and approved the FY 2016 Budget. The Budget included a 2% across- the-board pay adjustment, which is the first such adjustment in eight (8) years. The increase recognizes the need for a COLA adjustment in order to remain competitive in the market, attract and retain the workforce, and maintain the integrity of the pay structure. Analysis: Attached is a new salary structure which has been increased by 2% at each level to reflect the cost of living adjustment. Financial I mpact: Funding for the 2% adjustments were included in the 2016 budget. Alternatives: Failure to adjust the ranges would result in some employees being paid below the market range. Recommendation: Approve the motion as presented. Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  AGENDA ITEM ________ EDITION: ________ DATE: April 26, 2016 RE: Augusta Georgia’s Career Ladders ____________________________________________________________________ CAPTION: To provide an information report regarding approved Career Ladders. BACKGROUND: This report is provided in response to a request from Members of the Commission. Augusta, Georgia’s Career Ladders are planned progressions to new jobs and provide another way for employees to advance in their Augusta, Georgia careers. The following five (5) departments have established career ladders for employees who perform more complex duties and responsibilities per the PPPM, Chapter 4. Department Career Ladder(s) Number of Budgeted Amount Employees for All Career Currently in Ladders in Career Ladders Department 911 Call Taker, Communication 45 $17,300* Officer and Communication Officer I Animal Services Animal Control Officer (I, II, 3 $18,098 III, IV) Kennel Attendant (I, II, III, 6 IV) Environmental Heavy Equipment Operator 18 $23,740* Services (I, II, III) Planning and Building Inspector (I, II, III, 10 $25,850* Development IV, V) Plans Examiner (Assistant I 0 and II, I II, III, IV) Utilities CMOM Technician (I, II, III) 12 $177,940* Laboratory Technicians (I, 5 II, III) Lead Operators (I, II) 4 WTP Operator (Trainee, I, 14 II, III) Total Budgeted Amount $262,928 *Budgeted amount includes funds for anniversaries, certifications and licensures as identified by the departments. FINANCIAL IMPACT: Augusta has allocated $696,368 in the 2016 Budget for career ladders, anniversaries, certifications, licensures, and step increases. The approved career ladders actions will be funded through this budget. ALTERNATIVES: Discontinue career ladders and cease affording employees a career path that will allow them to advance in their careers. RECOMMENDATION: Receive this report as information and continue to fund career ladders so that employees can learn new skills, demonstrate initiative and a willingness to support the goals of the respective Departments and Augusta Georgia as a whole, assume more responsibility, and advance in their careers based on performance and achievements without moving to a different department. REQUESTED AGENDA DATE: _________________ FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: FINANCE:___________________________________ ADMINISTRATOR:____________________________  Administrative Services Committee M eeting 4/26/2016 1:10 PM Augusta Georgia’s Career Ladders Department: Human Resources Presenter: Mike Loeser Caption: To provide an information report regarding approved Career Ladders. Background: This report is provided in response to a request from Members of the Commission. Augusta, Georgia’ s Career Ladders are planned progressions to new jobs and provide another way for employees to advance in their Augusta, Georgia careers. The following five (5) departments have established career ladders for employees who perform more complex duties and responsibilities per the PPPM, Chapter 4. Department Career Ladder(s) Number of Employees Currently in Career Ladders Budgeted Amount for All Career Ladders in Department 911 Call Taker, Communication Officer and Communication Officer I 45 $17,300* Animal Services Animal Control Officer (I, II, III, IV) 3 $18,098 Kennel Attendant (I, II, III, IV) 6 Environmental Services Heavy Equipment Operator (I, II, III) 18 $23,740* Planning and Development Building Inspector (I, II, III, IV, V) 10 $25,850* Plans Examiner (Assistant I and II, I II, III, IV) 0 Utilities CMOM Technician (I, II, III) 12 $177,940* Laboratory Technicians (I, II, III) 5 Lead Operators (I, II) 4 WTP Operator (Trainee, I, II, III) 14 Total Budgeted Amount $262,928 * Budgeted amount includes funds for anniversaries, certifications and licensures as identified by the departments. Analysis: N/A Financial I mpact: Augusta has allocated $696,368 in the 2016 Budget for career ladders, anniversaries, certifications, and licensures. The approved career ladder actions will be funded through this budget. Alternatives: Discontinue career ladders and cease affording employees a career path that will allow them to advance in their careers. Recommendation: Receive this report as information and continue to fund career ladders so that employees can learn new skills, demonstrate initiative and a willingness to support the goals of the respective Departments and Augusta Georgia as a whole, assume more responsibility, and advance in their careers based on performance and achievements without moving to a different department. Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee M eeting 4/26/2016 1:10 PM Employee Exit I nterviews Department: Clerk of Commission Presenter: Caption: Discuss employee exit interviews. (Requested by Commissioner Guilfoyle) Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY:  Administrative Services Committee M eeting 4/26/2016 1:10 PM M inutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on April 12, 2016. Background: Analysis: Financial I mpact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVI EWED AND APPROVED BY: