Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 9/13/2016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; D. Williams, Vice Chairman; Davis, member. Absent: Hon. Lockett, member. ADMINISTRATIVE SERVICES 1. Discuss Commission Policy for the Drafting of Ordinances and Code Item Amendments. (Requested by Commissioner Sias) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve recommending to the full Commission that the Commissioner Mayor's signature block be Commissioner Approve Dennis Passes eliminated on this Mary Davis Williams document and leave the Clerk's attestment in place. Motion Passes 3-0. 2. Discuss the authority to discontinue compensation paid to commissioners Item appointment to the various boards, authorities and commissions. (Referred Action: from September 6 Commission meeting) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve referring to the full Commission with no recommendation the matter of the reinstatement  of compensation to the ex- officio Commission member who serves on the Planning Commission and Commissioner Commissioner Approve receive information Dennis Passes Mary Davis regarding which boards Williams have provided such compensation in the past. Motion Passes 3-0. 3. Motion to approve the minutes of the Administrative Services Committee held Item on August 30, 2016. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 3- Mary Davis Dennis Williams 0. 4. Discuss random drug testing. (Referred from September 6 Commission Item meeting) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve tasking the Clerk with contacting the governments of Savannah, Macon, Columbus and Athens Commissioner Commissioner Approve regarding how they handle Dennis Passes Mary Davis their policies for random Williams drug testing and report back to the committee in two weeks. Motion Passes 3-0. 5. Discuss the custody and charge of all official records, books and papers Item belonging to the Augusta Commission. (Requested by Commissioner Ben Action: Hasan) Approved  Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve using the process that all official documents approved by the Commission that was used by former City Attorneys Commissioner Wall and Shepard regarding Commissioner Approve Dennis Passes documents being returned Mary Davis Williams to the Clerk of Commission's Office for the city's official and permanent file. Motion Passes 3-0. 6. Discuss certain elected officials' compensation. (Requested by Commissioner Item Bill Fennoy) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to delete Commissioner Commissioner Delete this item from the Mary Davis Dennis Williams agenda. Unanimous consent is given to delete this item from the agenda. www.augustaga.gov  Administrative Services Committee Meeting 9/13/2016 1:20 PM Attendance 9/13/16 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Commission Policy for Drafting of Ordinances and Code Amendments Department: Clerk of Commission Presenter: Caption: Discuss Commission Policy for the Drafting of Ordinances and Code Amendments. (Requested by Commissioner Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Compensation Boards Authorities Department: Presenter: Caption: Discuss the authority to discontinue compensation paid to commissioners appointment to the various boards, authorities and commissions. (Referred from September 6 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on August 30, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Random Drug Testing Department: Clerk of Commission Presenter: Caption: Discuss random drug testing. (Referred from September 6 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Custody of Official Records Department: Clerk of Commission Presenter: Caption: Discuss the custody and charge of all official records, books and papers belonging to the Augusta Commission. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/13/2016 1:20 PM Elected Officials' Compensation Department: Clerk of Commission Presenter: Caption: Discuss certain elected officials' compensation. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: