Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 1/9/2018- 1:20 PM Meeting ADMINISTRATIVE SERVICES 1. Motion to approve five (5) annual bid items. The items require Attachments Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. 2. Approve award of contract for design of an addition and Attachments renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. RFP 17-272 3. Fix and Publish Qualifying Fees for 2018. Attachments 4. Motion to approve the minutes of the Administrative Services Attachments Committee held on December 12, 2017. 5. Motion to approve the renewal of the lease for the use of Attachments property located at the Navy Operational Support Center at 2869 Central Avenue for the term of 1 July 2018 through 30 June 2019. 6. Update/status report from the General Counsel regarding pay Attachments differentials between staff attorneys assigned to certain city departments to include the request from Procurement Department for a dedicated attorney and related documents requested by the commission. (Requested by Commissioner Marion Williams) www.augustaga.gov  Administrative Services Committee Meeting 1/9/2018 1:20 PM Approve Five (5) annual bid items Department: Procurement Presenter: Geri A. Sams Caption: Motion to approve five (5) annual bid items. The items require Commission approval due to the fact that purchases on the individual items will exceed $25,000.00. Background: The following items require Commission approval: 18-006 Elevator Maintenance – Central Services Department – Facilities Division – Vendor to be Awarded: Thyssenkrupp Elevator Corporation – Estimated dollars to be spent: $100,000.00; 18-045 – Athletic Clothing & Equipment – Recreation and Parks Department - Vendors to be Awarded: Johannsen ( local vendor), S & S Worldwide, Pyramid School Products and B & N Sports - Estimated dollars to be spent: $65,000.00; 18-050 Red Hot Sewer Solvent – Utilities Department – Vendor to be Awarded: Thatcher Chemical of Florda – Estimated dollars to be spent $75,000.00; 18-052 Fiber Optics Supplies – Utilities Department – Vendor to be Awarded: Georgia Underground & Supplies Company - Estimated dollars to be spent: $180,000.00; 18-060 Chemicals – Utilities Department. – Vendors to be Awarded: Allied Universal, Burnett Lime Company, CarbPure Technologies, Chemrite, Inc., Pencco Inc., Polydyne Inc., Unifit Corporation, Univar USA Inc – Estimated dollars to be spent: $1,150,000.00 and 18-105 – Roll- Off Recycling & Storage Containers – Environmental Services Department – Estimated dollars to be spent: $400,000.00. Analysis: Each item was bid through the sealed bid process as directed in the Augusta Procurement Code. The user departments reviewed the submittals and presented a recommendation of award to the Procurement Department. Financial Impact: Each department will be responsible for the purchase of the items listed on their bid. Cover Memo Alternatives: Not to award and require the department to follow the purchasing Item # 1  guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation: Approve the recommendations as submitted by each user department. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 1 \nPage 2 Item # 1 Attachment number 1 \nPage 3 Item # 1 Attachment number 1 \nPage 4 Item # 1 Attachment number 1 \nPage 5 Item # 1 Attachment number 1 \nPage 6 Item # 1 Attachment number 1 \nPage 7 Item # 1 Attachment number 1 \nPage 8 Item # 1 Attachment number 1 \nPage 9 Item # 1 Attachment number 1 \nPage 10 Item # 1 Attachment number 1 \nPage 11 Item # 1 Attachment number 2 \nPage 1 Item # 1 Attachment number 2 \nPage 2 Item # 1 Attachment number 2 \nPage 3 Item # 1 Attachment number 2 \nPage 4 Item # 1 Attachment number 2 \nPage 5 Item # 1 Attachment number 2 \nPage 6 Item # 1 Attachment number 2 \nPage 7 Item # 1 Attachment number 2 \nPage 8 Item # 1 Attachment number 2 \nPage 9 Item # 1 Attachment number 2 \nPage 10 Item # 1 Attachment number 3 \nPage 1 Item # 1 Attachment number 3 \nPage 2 Item # 1 Attachment number 3 \nPage 3 Item # 1 Attachment number 3 \nPage 4 Item # 1 Attachment number 4 \nPage 1 Item # 1 Attachment number 4 \nPage 2 Item # 1 Attachment number 4 \nPage 3 Item # 1 Attachment number 4 \nPage 4 Item # 1 Attachment number 4 \nPage 5 Item # 1 Attachment number 5 \nPage 1 Item # 1 Attachment number 5 \nPage 2 Item # 1 Attachment number 5 \nPage 3 Item # 1 Attachment number 5 \nPage 4 Item # 1 Attachment number 5 \nPage 5 Item # 1 Attachment number 5 \nPage 6 Item # 1 Attachment number 5 \nPage 7 Item # 1 Attachment number 5 \nPage 8 Item # 1 Attachment number 5 \nPage 9 Item # 1 Attachment number 6 \nPage 1 Item # 1 Attachment number 6 \nPage 2 Item # 1 Attachment number 6 \nPage 3 Item # 1 Attachment number 6 \nPage 4 Item # 1 Attachment number 6 \nPage 5 Item # 1  Administrative Services Committee Meeting 1/9/2018 1:20 PM Award Design Contract for Augusta 911 Renovations and Addition Department: Central Services - Facilities Presenter: Takiyah A. Douse/ Janice Allen Jackson Caption: Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. RFP 17-272 Background: The Augusta 911 Center was completed circa 1996. Evolving operations and standards have made it necessary to upgrade this 22-year-old facility by constructing an addition, reconfiguring existing administrative space, and completing some interior upgrades. SPLOST 7 includes funding to implement these improvements. Procurement issued Request for Proposals (RFP) 17-272, for design services relative to the proposed scope. Analysis: 2KM Architects of Augusta responded to the RFP and was judged to be qualified to perform the work. Their price proposal was within the budget established for the work. Financial Impact: The cost of design services is $55,000.00 and is within the project budget. Alternatives: 1. Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. 2. Do not approve the proposal. Recommendation: Approve award of contract for design of an addition and renovations to the Augusta 911 Center to 2KM Architects of Augusta in the amount of $55,000.00. Funds are Available This project is funded through SPLOST 7. 329-03-1130 / in the Following 216351001 Accounts: Cover Memo Item # 2 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 Request for Proposal Request for Proposals will be received at this office until Tuesday, October 31, 2017 @ 11:00 a.m. for furnishing: RFP Item # 17-272 Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal Conference will be held on Friday, October 13, 2017 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 17, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 21, 28, October 5, 12, 2017 Metro Courier September 27, 2017 Item # 2  Attachment number 2 \nPage 1 OFFICIAL RFP 17-272 Design Services Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFP Due: Tuesday, October 31, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar):7 Total Electronic Notifications (Demandstar):129 Mandatory Pre Proposal Telephone Conference Attendees: 11 Total packages submitted: 1 Total Noncompliant: 0 Attachment SAVE Addendum 7 Fee VENDORS E-Verify Original "B" Form 1 Copies Proposal Pond 621 NW Frontage Road, #320 Augusta, GA 30907 Veterans 1st Architecture 110A N. Louisville Street Harlem, GA 30814 Blount's Complete Home Services 2907C Tobacco Road Hephzibah, GA 30801 2KM Architects, Inc. 529 Greene Street YES 312290 YES YES YES YES YES Augusta, GA 30901 Sizemore Group 342 Marietta Street Atlanta, GA 30313 No submittals were received from the following vendors: Pond, Veterans 1st Architecture, Blount's Complete Home Services and Sizemore Group Item # 2 Page 1 of 1  Evaluation Sheet - RFP 17-272 Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street for the Augusta, GA – Central Services Department – Facilities Maintenance RFP Due: Thursday, November October 31, 2017 @ 11:00 a.m 2KM Architects, Inc. 2KM Architects, Inc. Vendors 529 Greene Street 529 Greene Street Augusta, GA 30901 Augusta, GA 30901 Phase 1 Ranking of 0-5 (Enter a Weighted Scores Attachment number 3 \nPage 1 Scale 0 (Low) to 5 Evaluation Criteria Ranking Points (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested N/A Pass/Fail PASS PASS information as required per this solicitation) • Attachment B is complete, signed and notarized 2. Qualifications & Experience (0-5) 20 4.0 80.0 3. Organization & Approach (0-5) 15 4.0 60.0 4. Scope of Services • Project specific experience • Past performance on projects similar in nature (0-5) 15 4.0 60.0 • Evidence that firm fully understands Owner’s goals and project scope 5. Schedule of Work (0-5) 10 4.3 43.3 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) 0 Within Richmond County 5 10 5.0 50.0 Within CSRA 4 6 0.0 0.0 Within Georgia 3 4 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 2 2 0.0 0.0  All Others 1 1 0.0 0.0 7. References (0-5) 5 4.3 21.7 Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) 25.7 315.0 Phase 2 (Option - Numbers 8-9) 8. Presentation by Team (0-5) 10 0.0 0 9. Q&A Response to Panel Questions (0-5) 5 0.0 0 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter 0 Lowest Fees 5 10 5.0 50 Second 4 6 0.0 0 Third 3 4 0.0 0 Forth 2 2 0.0 0 Fifth 1 1 0.0 0 Total Phase 2 30.7 50 Total (Total Possible Score 750) Total Cumulative Score (Maximum point is 500) 365.0 Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional Internal Use Only Evaluator: Cumulative Date: 11/8/17 Procurement DepartmentRepresentative:_________Nancy Williams____________________________________ Procurement Department Completion Date: 11/8/17 Item # 2 Attachment number 4 \nPage 1 Item # 2 Attachment number 5 \nPage 1 Item # 2 Attachment number 5 \nPage 2 Item # 2 Attachment number 5 \nPage 3 Item # 2 Attachment number 6 \nPage 1 Item # 2 Attachment number 6 \nPage 2 Item # 2 Attachment number 7 \nPage 1 Item # 2 Attachment number 7 \nPage 2 Item # 2  Administrative Services Committee Meeting 1/9/2018 1:20 PM Fix and Publish Qualifying Fees for 2018 Department: Board of Elections Presenter: Lynn Bailey Caption: Fix and Publish Qualifying Fees for 2018. Background: It is the duty of the local governing authority under O.C.G.A. 21- 2-131 to fix and publish the qualifying fees for local offices not later than February 1st of the year in which elections will occur. For 2018, the local offices up for election are 2 seats for Judge of the State Court (Watkins and Hunter), Mayor of Augusta, Augusta Commission seats 2, 4, 6, 8, and 10 and Board of Education seats 2, 3, 6, 7, and 9. •Judge of State Court – “such fee shall be 3 percent of the total gross salary of the office paid in the preceding calendar year including all supplements authorized by law if a salaried office.” The annual gross salary for the office for 2017 is $159,669.21. 3 percent of the gross salary = $4,790.08 qualifying fee. •Mayor of Augusta – “For the office of members of the county governing authority, the qualifying fee shall be 3 percent of the base salary established by local Act of the General Assembly.” The local Act provides for a base salary for Mayor of $65,000. 3 percent of the base salary = $1,950 qualifying fee. •Augusta Commission – “For the office of members of the county governing authority, the qualifying fee shall be 3 percent of the base salary established by local Act of the General Assembly.” The local Act provides for a base salary for Augusta Commission of $12,000. 3 percent of the base salary = $360.00 qualifying fee. •Board of Education – Qualifying fee is determined by their charter and is set at $100.00. Analysis: Setting the qualifying fees is required by GA law. Once set by the Augusta Commission, the Board of Elections will publish by February 1st, as required. Financial Impact: $20 for legal ad Cover Memo Alternatives: Do not set and publish, but be in violation of State law. Item # 3 Recommendation: Set qualifying fees Funds are Available in the Following 101-01-4110-52.33111 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 \nPage 1 NOTICE TO THE RESIDENTS OF AUGUSTA-RICHMOND COUNTY, GEORGIA QUALIFYING FEES FOR 2018 LOCAL ELECTIONS Pursuant to O.C.G.A. 21-2-131 (a)(1), you are hereby notified that the Augusta Commission has set the qualifying fees for the various local offices up for election in 2018 as follows: Judge of the State Court (Seats currently held by Judge David Watkins and Judge Robert Hunter) $4,790.08 Mayor of the City of Augusta. $1,950.00 Augusta Commission $360.00 (Seats 2, 4, 6, 8, and 10) Board of Education $100.00 (Seats 2, 3, 6, 7, and 9) The nonpartisan qualifying period for State Court Judge, Mayor and Augusta Commission will open on Monday, March 5, 2018 at 9:00 AM and will close on Friday, March 9, 2018 at 12:00 Noon. The nonpartisan qualifying period for Board of Education will open on Monday, August 20, 2018 at 9:00 AM and will close on Friday, August 25, 2018 at 12:00 Noon. The location for all nonpartisan qualifying will be the Board of Elections Office located at 535 Telfair Street, Suite 500, Augusta, Georgia This 1st day of February, 2018. Lynn M. Bailey, Executive Director Richmond County Board of Elections Item # 3  Administrative Services Committee Meeting 1/9/2018 1:20 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on December 12, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Attachment number 1 \nPage 1 Administrative Services Committee Meeting Commission Chamber - l2ll2l20l7 ATTENDANCE: Present: Hons. M. williams, chairman; Jefferson, vice chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Motion to approve the following individuals to serye on the ad-hoc Item Monitoring/Oversight Committee for the Commercial and Retail Action: Project established with the Augusta Economic Development Authority. This Rescheduled oversight and monitoring shall include employee hiring, firing, compensation, strategic direction, and evaluation. This committee shall serve as the Commission's ability to directly input the needs of the Augusta constituency. Monitoring/oversight described herein is reserved for the Project only and is not intended to be interpreted as applying to the Development Authorify normal operations. Effective day of appointment is January l,2ol8. The term of each member shall be three years unless reappointed, extended or removed. Delete commissioner Ben Hasan from consideration. Mayor Pro Tem Mary Davis Commissioner Sammie Sias The Mayor shall serve an ex-officio member of this ad-hoc committee. (Deferred from the December 5, 2017 Commission Meeting) Motions Motion Motion Motion Text Made By Seconded By r ype Result Motion to refer this item to the full Commissioner Commissioner Defer Commission with no Mary Davis Dennis Passes recommendation. Williams Motion Passes 4-0. 2. Motion to approve the Regency Mall location as the site for the new civic Item center and to reject the deal for its construction with the continuation of Action: Item # 4  Attachment number 1 \nPage 2 negotiations along with the establishment of a timeframe of 45 calendar days Disapproved for action, a committee with named participants who will continue with tire negotiations and the identification of a funding process/source. (Requested by Commissioner Marion Williams) Motions $otion Motion Text Made By Motion rype Seconded By Result Motion to disapprove the Regency Mall site. Commissioner A Deny Mr. Jelferson and Mr. Dennis uommlssloner Ties M. Williams vote No. Williams vlary uavls Motion Ties 2-2. Motions Motion Motion ------- Motion Text Made By Seconded By I ype Result Substitute motion to approve the Regency Commissioner Commissioner a ... Mall site. Ms. Davis Andrew Marion Ties ^PProve and Mr. D. Williams vote No. Jefferson Williams Motion Ties 2-2. 3. Motion to approve the new compensation schedule developed by the Archer Item Company as part of the Classification and Compensation Study effective Action: January 1,2018 (Exhibit I); authorize the implementation plan as outlined by the Approved Administrator in a budget summary document dated November 21, 2Ol7 (Exhibit Il-page 4); and, authorize the transfer of funds from contingency in order to implement the plan. Motions [|l:" rype Morion Text Made By Seconded By Motion Result Motion to APProve ?DDrOVe.passes ^ Commissioner Commissioner Passes votion 4- Dennis Williams Mary Davis 0. 4. M_otion to approve Housing and Community Development Department's Item (HCD's) contract procedural process relative to authorization of Action: agreements/contracts/FlUD forms for the various federal programs administered Approved by the Department for program/calendar year 2018. Item # 4  Attachment number 1 \nPage 3 Motions ffit:'" Motion Text Made By Seconded By Motion Result Motion to ^ APProve aDDrove.passes Commissioner Commissioner vtotion 4- Dennis williams Mary Davis ' Puttt' 0. 5. Motion to approve the minutes of the Administrative Services Committee held Item on November 28,2017. Action: Approved Motions +^;J:" Motion Text Made By Motion seconded By Result Motion to ^ APProve aDDrove. Commissioner Commissioner Pu"t' votion passes 4- Andrew Jefferson Mary Davis ' 0. 6. Motion to Deny the Protest of Humdinger Equipment, LTD regarding ITB 17- Item 273 Landfill Compactor for the Augusta, Georgia ' Environmental Services Action: Department and to lift the stay of procurement in accordance with Augusta, GA Approved Code. Motions Motion Motion Text Made By Motion rype Seconded By Result Motion to approve commissioner commissioner Deny denying the protest. .-;::^^:',;^'^"' passes Mary Davis ;:'::'::::",'^";::^^-- Andrew Jefferson Motion passes 4-0. 7. Update/status report from the General Counsel regarding pay differentials ltem between staff attorneys assigned to certain city departments to include Action: the request from Procurement Department for a dedicated attorney and Approved related documents requested by the commission. (Requested by Commissioner Marion Williams) Motions Motion i^#:"' Motion rext Made By Seconded By Result Item # 4  Attachment number 1 \nPage 4 Motion to approve receiving this item as commissioner commissioner Approve information. Mr. M. Dennis Andrew passes Williams votes No. Williams Jefferson Motion Passes 3-1. 8. Consider prioritization of the project to approve award of contract for ltem renovations to the Central Services Department administrative offices on Peach Action: Orchard Road to Contract Management Inc. of Augusta in the amount of Approved $529,584 in conjunction with the Facility Space Allocation Plan Recommendations. (Bid Item 17-209A) (Referred from November 28 Administrative Services Committee) Motions $otion Motion Text Made By Motion rype Seconded By Result Motion to approve the recommendations of the A.^_--^_-_ Administratorregarding Commissioner Approve ''"'r Davis folmtssioner passes the prioritizationof the - Mary Jefferson Projects. Motion Passes 4-0. 9. Receive a prioritized list from the Administrator and staff regarding the ltem recommendations outlined within the Facility Space Allocation Plan. (Refened Action: from November 28 Administrative Services Committee) Approved Motions Motion Motion Text Motion I ype Made By Seconded By Result Motion to approve the recommendations of the Commissioner A __-.__.^ Administrator regarding Commissioner ADDTOVC the prioritization of the Mary Davis Andrew Passes projects. Jefferson Motion Passes 4-0. www.augustasa.qov Item # 4  Administrative Services Committee Meeting 1/9/2018 1:20 PM Navy Operational Support Center Lease Renewal Department: Clerk of Commission Presenter: Caption: Motion to approve the renewal of the lease for the use of property located at the Navy Operational Support Center at 2869 Central Avenue for the term of 1 July 2018 through 30 June 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5  Attachment number 1 \nPage 1 DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMT5AND SOUTHEAST JAC KSONVILLE, FL 3221 24030 11011 Ser AMlSA/0235 November 27,2017 City of Augusta Clerk of Commissions 535 Telfair Street, Suite 910 Augusta, GA 30901 SUBJECT: RENEWAL OF LEASE NOY(R)-40225 FOR NAVY USE OF PROPERTY TO SUPPORT NAVY OPERATIONAL SUPPORT CENTER (NOSC) AUGUSTA Dear Sir or Madam: Notice is hereby given that the Government desires to renew the subject lease for use of property located at the Navy Operational Support Center (NOSC), 2869 Central Avenue, Augusta for the term of I July 2018 through 30 Jtrne 2019. My point of contact for this matter is John Witherspoon, NAVFAC SE Realty Specialist, who can be reached at (904) 542-6021or email at john.b.witherspoon@navy.mil. Sincerely, ZH N? TIMOTHY H MCQUILLEN Real Estate Contracting Officer Copy to: Commanding Officer, SUBASE Kings Bay Commanding Offrcer, NOSC Augusta Public Works Officer, SUBASE Kings Bay Item # 5  Attachment number 2 \nPage 1 toooual ftltJr;0, "'nD$r: BrFerc EI4-&O00*47 i, l. . .: 1.r.{;;: !GT..UI![N. 1i..i '; ;'., , ' ,,. .,,,.."]:i,i, , Grrr or rDqmFr, .,,_TF, U.T*B,s,T+ry oF +fprp+ '-,: i. 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To EAvE AND To Eor,D fire said,pretriqes with,thsif appurtenences for ;,,:' the tglp bsinnhg ,rU, lr 1946 aadending** r*" '!ot L?LT.. : -r:;,, ' Item # 5  Attachment number 2 \nPage 2 .\ '".' t' : d lh.e Govetam€Bt gtsU. not algim .thilile in any event, and shall aot sublet the d@ised pranigpr axoeffitn e ihsiihble'tddCtf,-aoii for a simila,r iurpose,'and will not permit the use of saiil premises by aiurone other tban the Govenment, such subleoseer,,l$l tle agents and sewants of,tbe Govemmenf oq of suchsublessegT'i'i:ji!i*Si r -tr'ii#;i:iil'i'. ::ir,. ;, ., 6. this leasemay, at the olffil'tiflila G$ffifrfiifidttH'*d&e0 frrn year to year at a rotal of and othemise oror,ffiHlffi.' tr"ff#ffiffi,nrqddod.Dclpe be givu- in u,ritins to the Lessor at leasl days More +hir lease or aLy rrnewel tlereof would o.therwlgo,,sDire : Piovitl*& .Sggg,gnhll .6#&al, teo irefiod. of ti<lcupar* of :tha , premises beyond the 6. the Lessor sh8ll fumish'6"tti,t Y.il,,t*ry9r,,*ffig tle temos of thig leasg as part of the fothlns; i,;'; !.:.: .. ;,'..; r.. , i. :' :.':. : .l-lii,-: PaymentshaUbO'Uadeattftei,iabf*&l 'ri'" '''; "'.: ': ":-rr::'i';r "r:l'''ri:"' "'':'/ rr,i _flrcal. ,9gl"$pge 1iectpt qf qqp. p;;tlftGa tE- rotoo'brglt"lu*ne*tnanedreuar'8ffi iitilffiffithffi iffi #ffi ffi $ffi i'*:.: #aHsH; .**,**1",m#, (providedsucrrarterations,adt-ti;ns:.*[$f ?F-"'*"ffiJtr'i[9#,:*, to otner*ndn' i:iliffi ffi *fo r",rffi '##trffi"fuq11ffi I c .' ",ffi f; . ffi"Hffigfm"a gn, ,'gffii, ;;ar,i;;fr;;;i'?L";"qa4,ise"-u!triT#JtrtJBffi *ll"-lr*i,:rm:tl*i# ifiti 16,i" r,iii"ei-.uci meut has. no control, o.upt"alp"ivia.ir, uowever, tarf ffi restoration, qre H"*"r.j$"+ri$J:f5$"ilTtice thereof to the Goverameut trcnty (AOl days before Item # 5  Attachment number 2 \nPage 3 i. INSTBUCTIONS TO BE OBSEBVED IN EXECTIfINC I,EASE L thii .L lta[dud form of l98re lhdl bo uafl![fiiry Thii lta[drxl lesrelhdl'ba.uqll{&lirc,t}6{tombn&t ,&e,Gonf,tnnGt h b the flra.lanrd rrt rr lesld o, real plqPertr; qcept thqt whelr the total couslitera-Edli ao* qO q..A SiOg-r"a tA" tar.-rf--ft. fo* H#rfffi 'tr#ffi sffi -riffi ffi{ffii-p-A-ff;;;i ##BHffi ffi ffitLH.trffi of ttre rented prcmises at the date of teese. Aii;riu.;ii ;effi ffiff"tfi prnireE Ur t&o Qovornunegt,shsl Bot e*coa0'&6.nu;rqtrrn if Ur motintnf Uie rrqir.ti teefirBt 2,1he hsse rbslt be ilat€d aod t&o ftll;n,imr,.ma dd*r. of t&e lessor clffib yrrifr@ in Barqgaph 1. . -.S. the premisq Bhbn bb fuUv a".crme& dh0,'fn. caie bt mriims. the door and erch'raom Evep. rhe laqguqse insert&al at tls eiti or arfrIie iAthp'6ri-.h"nft 4 Wheneven h._l?19,is exegr1t{. Uy a+ afiqqgef,,qseq.$ ot frrstee- oB be!88 o( t!9 leqlorr tmo authoticatcd conil.or his pv€r or *,toqty, accompanythe lease. "rsf' i'$-iff dtrA-D.f,E f:ifii,qE;'rhdl I 6. Wheu the lessor is a padnerehip, t[e uos of t.hs pe,rherB composiqg the fir,,n rhall bestatcal inthe bodyof thelease" Itet-easegbsll be dsned *itU &e prr{"a;hii iollo..d*e ! by the name of the partuen sigining the sane, i 6. Where the legsor is a cotporation, tle lease 8h8ll be sigueil wifli the corporate aeoe, foh i lovedbythesigDstureandtitleoltleofrcerorother peII{ risdng the lease d ftr bee,alf, it rceuesl ol -if*t-rrraib" drty :ry_T paragraph of the 3" .,*"T*t evlgeuci g ui' qrtlGty so rqrilhA - -7. Unden ianitorsewice, ete insert 6 tease necessary faciiifies to tefumisheq sucb; n*Uiu6t, i i 8. Ther€ thall'be no deviatiou fbri ftis fom without prior authorization by Ue Oii#i i,f I Plocureuent, except- .: ; 1o1 iatagrapl 3 may be drafted to gover g monthly. tenancy or otfien period tesg thsn a (D) In parastrsph 6 if 4 r.".:t{ fo11snryifi.d optional with the Govemment is desired, t.h--hraseitrom 4giod othen t}an I yeer, or fory a period yeerto:vea*;riiif UeadiffiAi Broper substilutig1 4a{e. If t&e rist of renemal is Dot d;sir€d or canaot be seciied;il graDh E may be deletoat (c) Paragraph 6 mav be Aeleted if tbe owuer is not to fumish additionat facilities. .!d) If the premises are suitable alte"afiotrs, pqrg*ph itmaybe (e) ParaeraBtr 9 pmvides that-the $eoUt "tc., deleted. reisor qfi".tqi" qe said- premPes h t$d repair, ete.' 'A modiflc*aon o" "h"lrr-,ih"*';;;;;-;;;fidtotheoontxsrJ/, requi:,ement would not ther-efo"e be a deviahon. idrirffi;r.f td; ' (f) iln case the pronises consist-of rurimpiovA hnd, paragraph 10 uay be (s) whep executiug teases coyering BrdrG i* deleted standard form is permissible to the o,[.it n*etr"] lili6;;ffiiltil*tor" frqm ttre practices. t" **or- to rolat iarrs, customa, or ([) Ailditional Drovisions, od.Fg tq ag particular_sub3est matt€r mutualiy upo& mav be.inserted, if not in eonfliciwith -i".fraing agrreed th; a mutual oq_Uer"t"dr"d-;;ri"l"*, right to terminate t1e lease upon a stated lessor so to terminate would 6" ; e";;E;";A;il#appnovar oi Auyr, notice, but to perait oqly tbc as above provided. 9' lvh-en deletions or other alterations ary in the blsnk space followi"s nermittcd specific notation thereof Bhall be enterpd *og.r"pii if Ueforesigning. l0' rf the property.leased is located ln.a state requirinc protect t'he teaant's rights, the recarding of leaees in ordei to "*. urrrurt-t! t"t* t" ;-;it-*fh au such statutory requirements. !. & orEufr htmx orfE tF,ta Item # 5  Attachment number 2 \nPage 4 u.a.!t rytilrhNol (B"hdt{r6613!t- t, 9.,The Lcssor ihrelt. -mrlms.,.herein il,{othe re.psir aa{*tenaptable afo ditioD durinc ,99.,a$i4qg4ae.,9"f isc shhrie or part of:'tig shall be 6a6hitreA:to sue,h coraoration or oomp8rgr.:,, ^'j.1, lil r:;1.::.i:it.'^ . r .-, , .:,.' ... r,lr,:.,:i;, ..i.,:r.,jf ia,.:";,,-r,r,,. ,.;'t:.i.,-: 12. Dlr hrrr Dt.la G tllttt {!0} iryrr:not r$ffisq# ,[TlfiSl,lt;H k#!', ;:1*i131;I .r_.,1 . J .{rlr r l,.r i; i ijU #l' i;,riii'il'i iir.yi$tr([ r.;ii lia +; i,i.+;,:i t,ri.l r.:iri o,; .i1 , ,|,: ] i't':,'-. -1',.r :i: qiitr ri! t.:; .i,:. iil:ir: 'i ':-. r.'..9,1 :i:i-l t.i ftr.Jl;iu rxi -,:.,.l ; r,ti: -:,. .,,ir::;i :,ij: i,-l : rii ri'll ,; ii .i.i: '. :,,1 ls' f ' '.i,).: r l,tji'..'.,jfff .ff h Brfeupe of I . JL: ',\' |,lri; i Vi ; 'i ..': ' :. ?-r ) f: I!*y"! Ccltlal. Ip rr u"i*i.# ' !r +n. oift;-::66 Dlrbulttls f,evat oktrloir riual:iiilrlare.,, rad.'Ooctl r, ,1 certify that I am tf6 secretary of the corporation na,rned as r-cssor in thu ar.d lease; that "tt _____. of $ffi i*-bv;tl';'qrt?f ,f; Ei:f"',1!ffir&t'f T#?i#:Tffi *f&'#3 OONBOTAIA SEAL Item # 5  Administrative Services Committee Meeting 1/9/2018 1:20 PM Staff Attorneys Department: Presenter: Commissioner Marion Williams Caption: Update/status report from the General Counsel regarding pay differentials between staff attorneys assigned to certain city departments to include the request from Procurement Department for a dedicated attorney and related documents requested by the commission. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6