Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 7/30/2007- 1:30 PM Meeting ENGINEERING SERVICES 1. Motion to abandon an alley known as Telfair Lane to Attachments Demarcpoint, LLC. 2. Approve award for Additional Design Services in the Attachments amount of $84,775.00 to W.R. Toole Engineers, Inc. (WRTE) in order to incorporate changes in design requirements to both the Doug Barnard Parkway 16inch Water Main and Lumpkin Rd 20inch Water Main Improvements at the 90% stage of design. 3. Approve award for Additional Design Services in the Attachments amount of $42,238.00 to Johnson, Laschober & Associates, P.C. (JLA) in order to incorporate changes from the original Horsepen Phase II design requirements which are currently at 100% stage of design. 4. Approve award of design contract modification in the Attachments amount of $36,742 to ZEL Engineers, Inc. for providing additional engineering services for 3 separate construction contracts in lieu of 2 for Project 10801- Morgan Road Pump Station/Ft.Gordon 20” Water Main Connection. 5. Approve the Engineering Department to authorize Attachments Supplemental Agreement Number Three and Capital Project Budget Change Number Three (CPB# 324-04- 203824335) authorizing the allocation of funds in the amount of $29,000.00 to W.R. Toole Engineers, Inc. to complete the design for the MM Scott Park in the Belair Hills Subdivision.  6. Motion to approve changing Benson Drive to Benson Attachments Road. 7. Motion to authorize condemnation of a portion of Attachments Property # 052-0-117-00-0 3906 Carolyn Street, which was owned by the late Jonathan and Christine Edwards, for 1,025 Square Feet of Permanent Easement and 2,793 Square Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. 8. Motion to authorize condemnation of a portion of Attachments Property # 051-0-220-00-0 1608 Hilda Avenue and 051- 0-221-00-0 3917 Bolton Street, which are owned by Leonard M. Gaines, for 2,000 Sq. Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. 9. Motion to authorize condemnation of a portion of Attachments Property #065-2-003-00-0 3912 Padrick Street, which is owned by Lonell and Carol Y. Spurgeon, for 653 Square Feet of Right of Way and 1,802 Square Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. 10. Motion to authorize condemnation of a portion of Attachments Property # 051-0-234-00-0 3946 Carolyn Street, which is owned by Ruth N. Gray and Thomas D. Gray, for 3,805 Sq. Feet of Permanent Easement and 3,387 Sq. Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. 11. Approve of utility items to be constructed by Mabus Attachments Brothers Construction, Inc., in the East Boundary Drainage & Improvement Project in the amount of $97,148.67. 12. Approve the Financial Closeouts of SPLOST projects that Attachments were programmed over 10 years ago for the Engineering Department and never designed or constructed. The funding for these projects will be redirected back into their respective Fund Recapture Account. (Referred from  July 10 Commission meeting) 13. Approve the purchase of a Trimble R8 GNSS Receiver Attachments Kit, Data Collector and Accessories in the amount of $27, 455.75. 14. Motion to approve an Option for Right-of-Way between Attachments Augusta, Georgia, as owner and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.206 acre (8,965.86 sq. ft.) in fee and 0.032 acre (1,410.21 sq. ft.) of permanent construction and maintenance easement for the following property located at 1522 & 1547 & 1548 Broad Street for a purchase price of $86,100.00. 15. Report from the Utilities Department/Administrator Attachments regarding the installation of the water main in the area of the South Augusta Flea Market. www.augustaga.gov  Engineering Services Committee Meeting 7/30/2007 1:30 PM Abandonment of an Alley known as Telfair Lane Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to abandon an alley known as Telfair Lane to Demarcpoint, LLC. Background: Telfair Lane is a 0.05 acre tract of land, measuring 194.39 feet by 12 feet and is located off of 11th Street. Telfair Lane runs parallel to and 160 feet south of Telfair Street, as shown on the attached plat. Demarcpoint, LLC, is the current owner of the adjacent parcel located between Telfair Lane and Walker Street. Demarcpoint, LLC, desires the abandonment of this property so that it may use it in conjunction with its adjoining property. Analysis: Abandonment of the property will not block egress or access to any adjacent property owner. Financial Impact: An appraisal valued the property's market value to be $1,500.00. Alternatives: Approve or deny the motion to abandon the alley known a Telfair Lane. Recommendation: Approve the motion to abandon the alley known a Telfair Lane. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 1 Page 1 of 1 Item # 1  Engineering Services Committee Meeting 7/30/2007 1:30 PM Award Change Order for Design Contract for Augusta Utilities Department Department: Augusta Utilities Department caption2: Approve award for Additional Design Services in the amount of $84,775.00 to W.R. Toole Engineers, Inc. (WRTE) in order to incorporate changes in design requirements to both the Doug Barnard Parkway 16inch Water Main and Lumpkin Rd 20inch Water Main Improvements at the 90% stage of design. Background: The Lumpkin Rd 20-inch Water Main Improvements project involves the design of 5,650 linear feet of 20-inch diameter ductile iron pipe from the HWY56 and Lumpkin Rd intersection to Doug Barnard intersection. Doug Barnard Parkway 16-inch Improvements project involves the design of 12,860 LF of 16-inch diameter ductile iron pipe along Doug Barnard Parkway, starting North of I-520 to the intersection of Gordon HWY. The design of both proposed 20-inch and 16-inch waterline is a transmission main that will allow the Augusta Utilities Department to supply surface water from the new N. Max Hicks Tobacco Road Water Treatment Plant into areas primarily served by the existing ground water system. Analysis: Based on AUD's Hydraulic Model analysis, it was determined that the current design pipe size of 20-inch waterline on Lumpkin Rd and 16inch water line on Doug Barnard Parkway does not meet upcoming projected water demands. In addition, AUD is unable to obtain the necessary easement for the last section of 3,000LF of water main on Doug Barnard Parkway to Gordon HWY. Therefore this last section of pipe has to be redesigned from the originally proposed route of the east side to the more feasible route on the west side of Doug Barnard. W.R. Toole Engineers, Inc. submitted an acceptable proposal for additional design fees to modify both plans which are currently at the 90% design phase. The staff of the utilities department has reviewed the Cover Memo Item # 2  proposal and recommend award of the additional design fees. Financial Impact: The change order for this project $84,775.00. These funds are available from the following accounts:510043410- 5212115/80210168-5212115 Alternatives: 1. Reject WRTE Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve WRTE Proposal for Additional Engineering Design Fee to complete the design of the two waterline projects. Recommendation: It is recommended to award the Additional Design Fee to W.R. Toole Engineers, Inc. in the amount of $84,775.00 Funds are Available in the 510043410-5212115/80210168-5212115 Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2  Attachment number 1 Page 1 of 7 Lumpkin Road Water Main Project Plan Revisions Project Limits (Update Existing Design): Professional services will be provided to revise the existing Lumpkin Road Water Main Plans and specifications to reflect changes in the pipe diameter size as requested by AUD. Anticipated Services and Design Issues: The following services will be provided in addition to the original scope of work outlined for the Lumpkin Road Water Main Project: • Update plan/profiles/easement maps and resubmit 90% Preliminary Plans and attend 90% Review Meeting. • Review/update permits as necessary. • Update restrained joint calculations. • Prepare 100% Final Plans and Specifications. • Draft digital “red-line” construction plans. Field notes to be provided by Contractor. Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates: • 90% Preliminary Plans – 8 Sets (Including revised easement maps) • 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution Control Plans– 5 Sets • One hardcopy and one digital copy of “red-lined” construction plans. NOTE: 1 set of Contract Documents will be provided to the Purchasing Department. NOTE: WRTE does not anticipate a 30% or 60% Plan Submittal. Doug Barnard Parkway Water Main Project – Phase I Plan Revisions: Project Limits (Update Existing Design): Professional services will be provided to revise the existing Doug Barnard Parkway Phase I Water Main Plans and specifications to reflect changes in the route and change the pipe diameter size as requested by AUD. The changes in alignment are due to conflicts with a parallel access road located along the east side of Doug Barnard Parkway. Services will include the redesign of approximately 3,000 linear feet of the project beginning near Gordon Highway and continuing south toward Dan Bowles Road. Anticipated Services and Design Issues: The following services will be provided in addition to the original scope of work outlined for the Doug Barnard Parkway Water Main Project: Item # 2  Attachment number 1 Page 2 of 7 • Coordinate with Atlanta Gas Light Company for crossing of gas mains. • Coordinate with Atlanta Gas Light Company for determination of anode beds and potential conflicts with ductile iron water mains. • Assess options for PVC water mains in areas in conflict with anode beds. • Coordinate with Georgia Power Transmission Department for permitting around transmission poles located along Doug Barnard Parkway. • Investigate options for wrapped piped in areas conflicting with anode beds or in areas with corrosive soils. • Develop new field survey required along west side of Doug Barnard Parkway to update existing basemap. • Coordinate with Georgia Department of Transportation for utility permitting in R/W. • Coordinate with Army Corp of Engineers for wetland impacts. • Construction could potentially impact 6 property owners on west side of Doug Barnard Parkway. Additional easement maps will be prepared. • A sub-surface investigation will be prepared. Soil tests will be completed at 500 foot intervals at depths up to 6 feet. Soil PH will be addressed to identify corrosive soils. Additionally, soil borings will be taken in areas proposed for jack and bore construction to determine presence of rock and ground water. • Evaluate wetlands on west side of Doug Barnard Parkway. • Update plan/profiles/easement maps and resubmit 30% Preliminary Plans and attend 30% Review Meeting. • Review/update permits as necessary. • Update restrained joint calculations. • Prepare 90% Preliminary Plans, Final Easement Maps, and attend 90% Review Meeting. • Prepare 100% Final Plans and Specifications. • Draft digital “red-line” construction plans. Field notes to be provided by Contractor. • WRTE anticipates utilizing DIPRA for field testing services. Should design services be necessary then WRTE will utilize CORRPRO Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates: • 30% Preliminary Plans – 8 Sets (Including preliminary easement maps) • Sub-surface investigation report. • 90% Preliminary Plans – 6 Sets (Including final easement maps) • 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution Control Plans– 5 Sets • One hardcopy and one digital copy of “red-lined” construction plans. Item # 2  Attachment number 1 Page 3 of 7 NOTE: 1 set of Contract Documents will be provided to the Purchasing Department. NOTE: WRTE does not anticipate a 60% Preliminary Plan Submittal. Anticipated Permits: The following permits are anticipated for construction: • Approval of Plans by GDOT - Utility Permit • Approval of Plans by Georgia Power – Encroachment Permit • Approval of Plans by Atlanta Gas Light – Encroachment Permit • Approval of Plans by ACOE – Wetlands Nationwide Permit or Individual Permit Professional Services: WRTE will provide all engineering services for this project with in-house personnel. Probable sub-consultant services will include surveying/base mapping, wetland delineation, environmental permitting and soil testing. WRTE has successfully coordinated the professional services noted above with the following professionals: o Surveying/Base mapping: Toole Surveying Company, Inc. (Augusta, GA) o Wetland Delineation/Environmental Permitting: Graves Engineering Services (Augusta, GA) and Sligh Environmental Consultants (Savannah, GA) o Geotechnical Evaluation: Graves Engineering Services (Augusta, GA) Unforeseen Environmental Conditions (Corrosion Engineering) WRTE will coordinate with DIPRA for field testing to determine the need for corrosion testing/protection. Currently, these services are free for ductile iron pipe diameters less than 30”. However, should DIPRA policy change or should there be a need for specialty engineering services, then WRTE will utilize the services of CORRPRO. A lump sum fee has been included for these services. WRTE will not utilize these fees without submitting a separate fee proposal and receiving written authorization from AUD. Item # 2  Attachment number 1 Page 4 of 7 Prime Consultant: W.R. Toole Engineers, Inc. Date: 2/13/2007 Proposal Number: P-06001A Client: Augusta Utilities Project Name: Doug Barnard /Lumpkin Road County: Richmond Man-Hour Summary Principal-in-Charge Project Manager Engineering Tech Administrative Assist Senior Engineer Staff Engineer Cadd Operator Total Phase I - Concept Validation 0 0 0 0 0 0 0 0 Phase II - Database Preparation 0 0 0 0 0 0 0 0 Phase III - Sub-Consultant Services 0 0 0 0 0 0 0 0 Phase Description Phase IV - 30% Plans 0 8 28 0 30 60 0 126 Phase V - Easement Maps 0 0 0 0 0 0 0 0 Phase VI - 60% Plans 0 0 0 0 0 0 0 0 Phase VII - 90% Plans 0 12 40 0 38 52 0 142 Phase VIII - Final Plans 0 12 40 0 38 52 0 142 Phase IX - Construction 0 0 0 0 0 0 0 0 Totals 0 32 108 0 106 164 0 410 Cost Summary By Phase Percentage Cost Summary Total Direct Cost of Cost Total Labor (Sub-Consultants & Reproduction Costs) Total Phase Cost By Service By Service Phase I - Concept Validation $0.00 $0.00 $0.00 Engineering = $32,235.00 38.02% Phase II - Database Preparation $0.00 $15,840.00 $15,840.00 Surveying = $15,840.00 18.68% Phase III - Sub-Consultant Services $0.00 $34,000.00 $34,000.00 Environmental = $3,500.00 4.13% Phase Description Phase IV - 30% Plans $9,160.00 $330.00 $9,490.00 Geotechnical = $5,500.00 6.49% Phase V - Easement Maps $0.00 $2,700.00 $2,700.00 Easement Maps = $2,700.00 3.18% Phase VI - 60% Plans $0.00 $0.00 $0.00 Corrosion Engineering = $25,000.00 29.49% Phase VII - 90% Plans $10,960.00 $330.00 $11,290.00 Total = $84,775.00 100.00% Phase VIII - Final Plans $10,960.00 $495.00 $11,455.00 Phase IX - Construction $0.00 $0.00 $0.00 Total Estimated Cost = $84,775.00 Item # 2  Date: 2/13/2007 Project: P-06001A Project Name: Doug Barnard /Lumpkin Road County: Richmond Phase IV: 30% Plan Man-Hour Estimates Principal-In-Charge Engineering Technician Project Manager Senior Engineer CAD Operator Administrator Engineer % of Total Task Item/ Task Description Total 1 Water Main Alignments 0 0 2 0 8 16 0 26 20.63% 2 Water Main Profiles 0 0 2 0 8 16 0 26 20.63% 3 Water Main Details 0 0 2 0 2 4 0 8 6.35% 4 Soil Erosion Control Plans 0 0 2 0 4 8 0 14 11.11% 5 Utility Coordinations 0 2 4 0 4 8 0 18 14.29% 6 GDOT Permitting 0 2 4 0 4 8 0 18 14.29% 7 Specifications 0 0 0 0 0 0 0 0 0.00% 8 Site Visits 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 4 4 0 0 0 0 8 6.35% 10 QA/QC 0 0 8 0 0 0 0 8 6.35% 11 Task 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0.00% 0 0.00% Totals 0 8 28 0 30 60 0 126 100.00% Item # 2  Date: 2/13/2007 Project: P-06001A Project Name: Doug Barnard /Lumpkin Road County: Richmond Phase VII: 90% Plan Man-Hour Estimates Principal-In-Charge Engineering Technician Project Manager Senior Engineer CAD Operator Administrator Engineer % of Total Task Item/ Task Description Total 1 Water Main Alignments 0 0 2 0 8 12 0 22 15.49% 2 Water Main Profiles 0 0 2 0 8 12 0 22 15.49% 3 Water Main Details 0 0 2 0 2 4 0 8 5.63% 4 Soil Erosion Control Plans 0 0 2 0 8 8 0 18 12.68% 5 Utility Coordinations 0 2 8 0 4 8 0 22 15.49% 6 GDOT Permitting 0 2 8 0 4 8 0 22 15.49% 7 Specifications 0 0 2 0 4 0 0 6 4.23% 8 Site Visits 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 6 6 0 0 0 0 12 8.45% 10 QA/QC 0 2 8 0 0 0 0 10 7.04% 11 Task 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0.00% 0 0.00% Totals 0 12 40 0 38 52 0 142 100.00% Item # 2  Date: 2/13/2007 Project: P-06001A Project Name: Doug Barnard /Lumpkin Road County: Richmond Phase VIII: Final Plan Man-Hour Estimates Principal-In-Charge Engineering Technician Project Manager Senior Engineer CAD Operator Administrator Engineer % of Total Task Item/ Task Description Total 1 Water Main Alignments 0 0 2 0 8 12 0 0 22 15.49% 2 Water Main Profiles 0 0 2 0 8 12 0 0 22 15.49% 3 Water Main Details 0 0 2 0 2 4 0 0 8 5.63% 4 Soil Erosion Control Plans 0 0 2 0 8 8 0 0 18 12.68% 5 Utility Coordinations 0 2 8 0 4 8 0 0 22 15.49% 6 GDOT Permitting 0 2 8 0 4 8 0 0 22 15.49% 7 Specifications 0 0 2 0 4 0 0 0 6 4.23% 8 Site Visits 0 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 6 6 0 0 0 0 0 12 8.45% 10 QA/QC 0 2 8 0 0 0 0 0 10 7.04% 11 Task 0 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0 0.00% Totals 0 12 40 0 38 52 0 0 142 100.00% Item # 2  Engineering Services Committee Meeting 7/30/2007 1:30 PM Award Change Order to the Design Contract for Augusta Utilities Department Department: Augusta Utilities Department caption2: Approve award for Additional Design Services in the amount of $42,238.00 to Johnson, Laschober & Associates, P.C. (JLA) in order to incorporate changes from the original Horsepen Phase II design requirements which are currently at 100% stage of design. Background: The Horsepen Sanitary Improvements project involved the design of sanitary sewer lines to service the Sand Ridge Area of Tobacco Road. These improvements project is further subdivided into two separate design projects, Phase I and Phase II. The Phase II design involves 36,652 linear feet of 8-inch sanitary sewer line to serve the Sandrige subdivision area. Analysis: The construction effort for the Horsepen Phase I design was not able to capture several properties along Crest Drive and Pinnacle Place. In addition, during the Phase II design effort to 100% stage, a large tract of property was subdivided into 5 separate parcels, and the route through a couple properties had to be redesigned in order to meet current stream buffer requirements. AUD has requested JLA to perform additional design work to modify current Phase II 100% plans to capture the changes due to environmental permitting and the three line extensions to serve the additional properties previously identified. JLA submitted an acceptable proposal for additional design fees to modify the Phase II design plans which includes engineering work for design of additional 3,755LF and preparation of 48 additional easement plats. The staff of the Augusta Utilities Department has reviewed the proposal and recommend award of the additional design fees. Financial Impact: The change order for this project $42,238.00. These funds are available from the following accounts:510043420- Cover Memo Item # 3  5212115/80250202-5212115 Alternatives: 1. Reject JLA Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve JLA Proposal for Additional Engineering Design Fee to complete the design of the two waterline projects. Recommendation: It is recommended to award the Additional Design Fee to JLA in the amount of $42,238.00 Funds are Available in the 510043420-5212115/80250202-5212115 Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Item # 3 Item # 3 Item # 3 Item # 3 Attachment number 1 Page 5 of 8 Item # 3 Attachment number 1 Page 6 of 8 Item # 3 Attachment number 1 Page 7 of 8 Item # 3 Attachment number 1 Page 8 of 8 Item # 3  Engineering Services Committee Meeting 7/30/2007 1:30 PM Award design modification for Morgan Road pump Station Improvements and Ft. Gordon Water Main Connection projects Department: Utilities Engineering caption2: Approve award of design contract modification in the amount of $36,742 to ZEL Engineers, Inc. for providing additional engineering services for 3 separate construction contracts in lieu of 2 for Project 10801-Morgan Road Pump Station/Ft.Gordon 20” Water Main Connection. Background: An engineering contract in the amount of $247,000 was awarded to ZEL Engineers June 6, 2006 to design an upgrade to the Morgan Road pump station and to design a 20” water main to service Tobacco Road and Ft. Gordon. The project design included providing 2.5 MGD of water to Ft. Gordon sourced from the Tobacco Road elevated Tank and upgraded Morgan Road Pump Station and storage facility via a 20” diameter pipeline. During the course of the design AUD determined the project should be executed by 3 construction contracts in lieu of 2. Three contracts will provide more certainty that AUD will meet the scheduled required in the Ft.Gordon/City of Augusta contract for water/sanitary sewer services. Also, due to the nature of the work involved, 3 construction contracts are considered more practical to execute. There is specialized work at the Morgan Road Pump Station, special entry and clearance requirements installing the pipeline on the Ft. Gordon Army installation, and considerable construction concerns working on the busy Tobacco Road corridor. Analysis: ZEL Engineers submitted a proposal of $36,742 to prepared 3 sets of constructions plans and specifications as directed. The proposal also includes additional normal engineering services during the bidding and construction phases of the 3 contracts. The AUD staff evaluated the proposal and considers it fair and reasonable and in line with prior design costs for similar services. Cover Memo Item # 4 Financial Impact: The proposal submitted for this project change was $36,742. These funds are available from accounts #511043410/5212115 and 80310810/5212115. Alternatives: None Recommendation: It is recommended to award the design change order to ZEL Engineers, Inc. Funds are Available in the 511043410/5212115 and 80310810/5212115 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4  Engineering Services Committee Meeting 7/30/2007 1:30 PM Belair Hills Subdivision Change Number Three Department: Engineering Department, Abie L. Ladson Director caption2: Approve the Engineering Department to authorize Supplemental Agreement Number Three and Capital Project Budget Change Number Three (CPB# 324-04-203824335) authorizing the allocation of funds in the amount of $29,000.00 to W.R. Toole Engineers, Inc. to complete the design for the MM Scott Park in the Belair Hills Subdivision. Background: This project proposes to consolidate the dirt roads in the Belair Hills Subdivision and allow them to be constructed under one construction contract. This project also funded by the Utility Department, and the MM Scott Park Improvements funded by the Recreation Department. Analysis: Currently, the design to improve the storm drainage and dirt roads in Belair Hills Subdivision is completed. A large portion of the City’s property where MM Scott is located has been surveyed and designed to accommodate any additional drainage. For an additional $29,000, W.R. Toole can complete the survey and design for the MM Scott walking trail. The design completion is scheduled for 1-1/2 months to 2 months. The construction of MM Scott Park Improvements will be included in the construction bid for the Belair Hills Subdivision project, but funded through the Recreation Department. Financial Impact: Funds are available through the Recreation Department in account (325061110-5212115/206065006-5212115) Alternatives: 1) Approve the Engineering Department to authorize Supplemental Agreement Number Three and Capital Project Budget Change Number Three (CPB# 324-04-203824335) authorizing the allocation of funds in the amount of $29,000.00 to W.R. Toole Engineers, Inc. to complete the Cover Memo Item # 5  design for the MM Scott Park in the Belair Hills Subdivision. 2) Do not approve and risk delaying the project. Recommendation: Approve Alternative Number One. Funds are Available in the 325061110-5212115/206065006-5212115 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 7 Item # 5 Attachment number 1 Page 2 of 7 Item # 5 Attachment number 1 Page 3 of 7 Item # 5 Attachment number 1 Page 4 of 7 Item # 5 Attachment number 1 Page 5 of 7 Item # 5 Attachment number 1 Page 6 of 7 Item # 5 Attachment number 1 Page 7 of 7 Item # 5  Attachment number 2 Page 1 of 1 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Project No.: 324-04-203824335 SUPPLEMENTAL AGREEMENT NO.: 3 P.O.: 78600 WHEREAS, We, WR Toole Engineers, Inc. Consultant, entered into a contract with Augusta- Richmond County on April 15, 2003, for engineering design services associated with the Belair Hill Subdivision Improvements, Project No. 324-04-203824335, File Reference No. 06-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to- wit: Additional engineering services to the proposed detention pond located In the center MM Scott Park. It is agreed that as a result of the above modification the contract amount is increased by $28,750.00 from $383,085.74 to a new total of $411,835.74. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, WR Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This 10th day of May, 2007. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Fred Russell, Administrator Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: (SA02 – For changes greater than $20,000) April 2005 Item # 5  Engineering Services Committee Meeting 7/30/2007 1:30 PM Benson Road Department: Augusta Utilities Department caption2: Motion to approve changing Benson Drive to Benson Road. Background: On September 2, 2003, the Augusta Commission approved the name Benson Drive for the new roadway, located off of Richmond Hill Road, to the proposed Public Works and Utilities buildings. Inadvertently, the roadway name was picked up as Benson Road and all plans, plats, contracts and other documents refer to Benson Road. Analysis: For future projects, maintenance and reference, there needs to be a clear paper trail on this roadway. Changing the name on all of the records and documentation would be a major monetary expense, whereas renaming Benson Drive to Benson Road would be a change made in the mapping system. Financial Impact: Alternatives: Do not approve renaming Benson Drive Benson Road and revise all records and documentation. Recommendation: Approve the name change from Benson Drive to Benson Road. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 6  Engineering Services Committee Meeting 7/30/2007 1:30 PM Condemnation - Jonathan and Christine Edwards Department: County Attorney - Steven E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property # 052-0-117-00-0 3906 Carolyn Street, which was owned by the late Jonathan and Christine Edwards, for 1,025 Square Feet of Permanent Easement and 2,793 Square Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. Background: The appraised value of the easement is $633.00. Due to inability to verify that Ms. Joyce I. Chandler is the trustee of Mr. Jonathan Edwards and Mrs. Christine Edwards Estate. Therefore, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 324-04-1110-54.11120 J/L 203824335-54.11120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 7 Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7  Engineering Services Committee Meeting 7/30/2007 1:30 PM Condemnation - Leonard M. Gaines Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property # 051-0-220-00-0 1608 Hilda Avenue and 051-0-221-00-0 3917 Bolton Street, which are owned by Leonard M. Gaines, for 2,000 Sq. Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. Background: The appraised value of this easement is $160.00. Due to numerous unsuccessful attempts to contact the owner, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 324-04-1110-54.11120 J/L 203824335-54.11120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8  Engineering Services Committee Meeting 7/30/2007 1:30 PM Condemnation - Lonell and Carol Y. Spurgeon Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property #065-2-003-00-0 3912 Padrick Street, which is owned by Lonell and Carol Y. Spurgeon, for 653 Square Feet of Right of Way and 1,802 Square Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. Background: The appraised value of the easement is $666.00. Due to unsuccessful attempts to obtain the necessary partial releases from two banks for the purchase of the right of way, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire right of way and temporary easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 324-04-1110-54.11120 J/L 203824335-54.11120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 9 Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9  Engineering Services Committee Meeting 7/30/2007 1:30 PM Condemnation - Ruth N. and Thomas D. Gray Department: County Atotrney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property # 051-0-234-00-0 3946 Carolyn Street, which is owned by Ruth N. Gray and Thomas D. Gray, for 3,805 Sq. Feet of Permanent Easement and 3,387 Sq. Feet of Temporary Easement. PW Project: Belair Hills Subdivision Improvement Project. Background: The appraised value of the easement is $1,793.00. After numerous unsuccessful attempts to reach Mr. McMullen of McMullen and Associates, who represents the property owners, it is in our best interest to pursue condemnation. Analysis: Condemnation is required in order to acquire to the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 324-04-1110-54.11120 J/L 203824335-54.11120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 10 Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10  Engineering Services Committee Meeting 7/30/2007 1:30 PM East Boundary Water & Sewer Construction Department: Utilities caption2: Approve of utility items to be constructed by Mabus Brothers Construction, Inc., in the East Boundary Drainage & Improvement Project in the amount of $97,148.67. Background: The East Boundary Drainage Improvement Project is currently under construction under the direction of the Public Works Department. The project limits runs along East Boundary from Broad Street to Laney Walker Blvd. During construction of the new storm lines, Mabus Brothers Construction found that there were sanitary sewer connections to the old storm lines. The flow needs to be removed as soon as possible. From this discovery it has been determined that there is an area along East Boundary that currently has no sanitary sewer piping in place. Approval of this item will allow for the construction of 640 linear feet of sewer main, along with the additional services that will tie to the new main. It has also been determined that there is approximately 525 linear feet of old AC waterline along East Boundary. It is the desire of AUD to replace this old line while the drainage improvement project is under construction. Analysis: The construction of 640 linear feet of sanitary sewer main and appurtenances will allow for the sanitary sewer flow to be removed from the new storm lines and will provide for the needed sewer service along East Boundary. The construction of 525 linear feet of new waterline will replace the old AC waterline with a newer and more reliable waterline. Financial Impact: Funds are available in the renewal & extension budget 507043420-5425210 / 80700050-5425210 in the amoount of $97,148.67. Cover Memo Item # 11 Alternatives: 1) Leave the existing waterline in place and task Mabus Brothers with the new sewer line only. 2) Obtain pricing from other contractors for the construction of the new waterline and/or the new sewer line Recommendation: It is recommended to: Approve of utility items to be constructed by Mabus Brothers Construction, Inc., in the East Boundary Drainage & Improvement Project in the amount of $97,148.67. Funds are Available in the $97,148.67 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 11  Engineering Services Committee Meeting 7/30/2007 1:30 PM Financial Closeouts of Splost Projects Department: Abie L. Ladson, P.E., Director Engineering Drpartment caption2: Approve the Financial Closeouts of SPLOST projects that were programmed over 10 years ago for the Engineering Department and never designed or constructed. The funding for these projects will be redirected back into their respective Fund Recapture Account. (Referred from July 10 Commission meeting) Background: Below is a list of projects budgeted over 10 years ago. No documentation to initiate any activity to start the process of any of these projects can be found in The Engineering Department or The Finance Department. Therefore, in an effort to continue the progress of funding current projects and with the costs of construction rising, we are asking to redirect funding from these projects to their respective Fund Recapture Phase. Year Budgeted Project Project # Amount Budgeted 1996 Crane Creek 296812303 $ 150,000 1996 Laney Walker@East B N/A $ 15,000 1996 Martin L. King Dr Imp 296812010 $ 273,794 1996 New Savannah Road 296823120 $ 1,431,000 1996 RaesCreek Ph II 296812305 $ 257,000 1996 Third Level Cleaning 296812014 $ 491,506 1996 Willow Creek N/A $ 40,000 1999 Fury Ferry Road 296823205 $ 22,000 1999 Walton Way Ext 299822370 $ 1,385,000 1999 Washington Sidewalk N/A $ 176,000 2000 PhinizySwamp Drainage 200823170 $ 273,884 2002 Rifle Range 202824830 $ 55,000 $ 4,570,184 Analysis: While these projects are still deemed important, it will be beneficial and in the best interest of Augusta-Richmond County to continue with the progress of current projects. Financial Impact: Funds will be transferred to the respective Recapture Phase Cover Memo Item # 12  Accounts. Alternatives: 1) Approve the Financial Closeouts of SPLOST projects that were programmed over 10 years ago for The Engineering Department and never designed or constructed. The funding for these projects will be redirected back into their respective Fund Recapture Account. 2) Do not approve and discontinue projects due to funding that are currently in progress. Recommendation: Approve Alternative Number One Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12  Engineering Services Committee Meeting 7/30/2007 1:30 PM GPS / Glonass Receiver and Base Station Department: Utilities caption2: Approve the purchase of a Trimble R8 GNSS Receiver Kit, Data Collector and Accessories in the amount of $27, 455.75. Background: The Augusta Utilities Department maintains critical infrastructure to support it's Water Production and Wastewater Collection and Distribution Operations. The Engineering Department has developed GIS tools and utilizes GPS Technology to accurately locate, measure and inventory Water and Sewer assets. Additionally, AUD is constructing modifications to the water plant at Highland Avenue and the JB Messerly Wastewater Plant. The existing rover will be assigned to those projects to capture locations of piping and valves during construction. Analysis: The purchase of the R8 GNSS Unit will greatly enhance the capabilites of our data collection process. It is a fully integrated, lightweight receiver, antenna and datalink radio that provides submeter accuracy and supports Modernized GPS L2C and L5 signals as well as GLONASS L1/L2 signals. The R8 unit is capable of switching from base to rover functions to provide greater flexibility in the field. Financial Impact: $27,455.75 from account 506043110-5213119 Alternatives: No Alternatives Recommendation: We recommend the purchase of the Trimble R8 GNSS GPS/GLONASS unit and enhanced warranties in the amount of $27,455.75 to support our expanding infrastructure, including Fort Gordon. Funds are Cover Memo Item # 13 Available in the Following 506043110-5213119 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 13  Attachment number 1 Page 1 of 1 Chuck Drouillard Duncan-Parnell 3150 West Montague Ave North Charleston, SC 29418 800-849-7710 Mobile: 843-709-3784 Fax 843-744-8073 chuckd@duncan-parnell.com Quotation R8 GNSS GPS/Glonass eRTK Rover 6/22/07 Bill to: Ship to: City of Augusta City of Augusta Tom Carpenter Tom Carpenter tcarpenter@augustaga.gov Augusta, GA. 30901 360 Bay St Tel 706-312-4150 Augusta, GA. 30901 Fax 706-312-4129 Qty Catalog # Description Price Total Trimble R8 GNSS Receiver Kit with base accessories, 1 R8200-91-66 Internal UHF Receive Radio $22,258.50 $22,258.50 TSC2 w/Survey Controller and integrated bluetooth, 802.11b 1 TSC216 wireless, and 512Mb memory $5,315.25 $5,315.25 1 56044-00 TSC2 GPS Accessory Kit - Pole bracket, cabling $304.00 $304.00 1 48237-00 Discount - R8 GNSS Receiver with Data Collector -$2,500.00 -$2,500.00 2M Composite Prism Pole Lightweight, mobile, collapsible 1 5129-50 with fixed height pin $245.00 $245.00 1 5217-04 SECO Bipod Use for control points and site calibration $139.00 $139.00 1 47926-00 Pouch for Cell Phone $29.00 $29.00 Shipping $55.00 Subtotal $25,845.75 1 Year software and firmware updates included with Sales Tax $0.00 purchase. Additional 1 yr update agreements available. Total $25,845.75 Trade in credit for New Trimble GPS base or rover. 10" or better digital theodolite or 7" or better electronic total station 1 48811-00 or old survey grade GPS - Offer Valid through Jun 30 2007 -$2,500.00 -$2,500.00 Trade In of Old Datalogger against new datalogger - Offer 1 48814-50 Valid through Jun 30 2007 -$1,000.00 -$1,000.00 Additional Warranties TRIMBLE R8 Extended Warranty - Covers hardware and 1 EWR8 firmware $1,030.00 $1,030.00 TSC2 w/ Trimble Survey Controller Extended Warranty Extended warranty includes hardware, application software, firmware, and the Windows® CE operating system where 1 EWTSC2-SC applicable. $580.00 $580.00 Quoted prices are valid for 30 days. Thank you for the opportunity to submit this quotation. Signed: Chuck Drouillard Item # 13  Engineering Services Committee Meeting 7/30/2007 1:30 PM Parcel 31 Acquisition of Right-of-Way,Tax Map: 036-1-140-00-0; 036-1-141-00-0; 036-1-142-00-0; St. Sebastian Way/Greene St./15th St., GDOT Project No. DE-00MS(389), P.I. 26750, ARC Project No. 327-04-296812003 Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to approve an Option for Right-of-Way between Augusta, Georgia, as owner and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.206 acre (8,965.86 sq. ft.) in fee and 0.032 acre (1,410.21 sq. ft.) of permanent construction and maintenance easement for the following property located at 1522 & 1547 & 1548 Broad Street for a purchase price of $86,100.00. Background: The property owner has agreed to convey a right-of-way for the St. Sebastian Way Project. Analysis: The purchase of the referenced property is necessary for the improvements. Financial Impact: The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives: Deny the motion to approve the purchase of the referenced property. Recommendation: Approve the motion to purchase the referenced property. Funds are Available in the Will be reimbursed by Georgia DOT. Following Accounts: Cover Memo Item # 14 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 14 Item # 14 Item # 14 Item # 14 Item # 14  Engineering Services Committee Meeting 7/30/2007 1:30 PM South Augusta Flea Market Water Main Department: Clerk of Commission caption2: Report from the Utilities Department/Administrator regarding the installation of the water main in the area of the South Augusta Flea Market. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15