Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 8/13/2007- 1:00 PM Meeting ENGINEERING SERVICES 1. Approve the list of streets proposed for submittal to the Attachments Georgia Department of Transportation for inclusion in the 2008 LARP. 2. Approve award of the Broad Street Sewer Replacement Attachments to Beams Construction in the amount of $317,885. 3. Motion to authorize condemnation of a portion of Attachments Property #139-0-279-00-0 3812 Karleen Road, which is owned my Mary Ann Day and Ronell M. Day, for 6,322 Square Feet of Permanent Easement and 2,893 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. 4. Motion to authorize condemnation of a portion of Attachments Property #139-0-278-00-0 3810 Karleen Road, which is owned by Mary Ann Day and Ronell M. Day, for 207 Square Feet of Temporary Easement and 71 Square Feet of Permanent Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. 5. Motion to authorize condemnation of a portion of Attachments property #099-0-068-00-0 Nixon Road, which is owned by Estes Express Lines, for 7,672 Square Feet of Permanent Easement and 7,229 Square Feet of Temporary Easement. AUD Project: Doug Barnard Parkway Water Main. 6. Motion to authorize condemnation of a portion of Attachments Property #139-0-280-00-0 3814 Karleen Road, which is owned by Mary Ann Day, for 748 Square Feet of  Permanent Easement and 677 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. 7. Motion to authorize condemnation of a portion of Attachments Property #129-0-003-01-0 Tobacco Road, which is owned by Fred McNeal, for 4,229 Square Feet of Permanent Easement and 4,437 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. 8. Motion to authorize condemnation of a portion of Attachments property # 053-0-086-01-0 1745 Barton Chapel Road, which is owned by Starette Trucking Company, for 18,485 square feet of temporary easement. AUD Project: 630 Water Main, Phase 2. 9. Motion to authorize condmenation of a portion of Attachments property #067-0-044-00-0 2315 Gordon Highway, which is owned by Starette Trucking Company, Inc., for 44,596 Square Feet of Permanent Easement and 30,086 Square Feet of Temporary Easement. AUD Project: 630 Water Main, Phase 2. 10. Motion to authorize condemnation of a portion of Attachments property #055-1-031-00-0 3196 River Oak Road, which is owned by Valley Park of Augusta, Inc., for 4,325 Square Feet of Permanent Easement and 4,330 Square Feet of Temporary Easement. AUD Project: 630 Water Main, Phase 2. 11. Discuss clean up of the third level of Canal . (Requested Attachments by Commissioner Cheek) 12. Update from the Administrator regarding the matter of Attachments the business hardship of Ms. Louise Page due to construction on Laney Walker Blvd. 13. Motion to approve a Southern Natural Gas Easement Attachments Deed for Acceptance and Payment. 14. Discuss sewer and other problems at Winston Arms Attachments Condominiums. (Requested by Commissioner Cheek) www.augustaga.gov  Engineering Services Committee Meeting 8/13/2007 1:00 PM 2008 LARP (Local Assistance Road Program) Department: Public Services Department caption2: Approve the list of streets proposed for submittal to the Georgia Department of Transportation for inclusion in the 2008 LARP. Background: In accordance with Georgia Department of Transportation Commissioner Harold Linnenkohl's letter dated July 16, 2007, we have prepared a list of roads as candidates for the 2008 LARP. The list is being sent to Augusta Utilities and the Engineering Department for review and is subject to minor revision based on their input on ongoing projects. Analysis: The Georgia Department of Transportation will review these roads and make a final determination as to which roads will be resurfaced, based on needs and funding availability. Financial Impact: The resurfacing will be let to bid by the Georgia Department of Transportation. Any required patching will be the responsibility of the City of Augusta and will be performed by the Maintenance Division. The resurfacing costs will be borne by the Georgia Department of Transportation. Alternatives: None Recommended. Recommendation: Approve the list of streets proposed for submittal to the Georgia Department of Transportation for inclusion in the 2008 LARP. Funds are Available in the N/A Following Accounts: Cover Memo Item # 1 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 Page 1 of 2 RESURFACING WORKSHEET LARP 2008 SHEET# STREET NAME TERMINI CONDITION DISTRICT WIDTH LENGTH TONNAGE (FEET) 184 LUMPKIN RD MIKE PADGETT - DOUG 16 1&2 22 4,647 959 BARNARD HWY 1801 GORDON PARK RD NEW SAVANNAH RD - 16 1 30 1790 504 SKYVIEW DR 1857 TAYLOR ST EAST BOUNDARY TO 2ND ST 20 1 26 1141 279 1869 2ND ST LANEY-WALKER BLVD - 19 1 25 4969 1165 REYNOLDS ST 1539 BERCKMAN RD WASHINGTON RD - 17 1&7 var 9525 2411 WHEELER RD 1798 SKYVIEW DR GORDON HWY - NEW 20 1 36 1151 389 SAVANNAH RD 4 DIXON AIRLINE ROAD MIKE PADGETT HWY-DOUG 19 1&6 24 9208 2071 BARNARD 194 APPLE VALLEY DR MIKE PADGETT HWY - 16 2 27 2,429 615 JONATHAN CIR 209 COLEMAN LUMPKIN RD - SCOTT RD 18 2 23 5576 1203 AVE/DANIEL AVE 1088 NORTH LEG RD WRIGHTSBORO RD - 16 3&5 var 5333 1350 GORDON HWY 1115 JAMAICA DR JACKSON RD - MARKS 16 3 27 4288 1086 CHURCH RD 1124 EIDSON DR BARTON CHAPEL RD - DEAD 21 3 17 1558 394 END 1178 BELAIR RD WRIGHTSBORO RD - 22 3 21 13945 2746 POWELL RD 389 STONEY BROOK RD PEPPERIDGE DR TO 16 4 27 4156 1052 RAMBLEWOOD DR 581 ANDORRA DR GIBRALTAR DR - 2570 (W. OF 20 4 27 1157 293 SPANISH TRACE) 671 STAFFORD RD CROSSCREEK DR - DEAD 21 4 27 1700 431 END 625 BUTLER MANOR DR MORGAN RD - POSTELL DR 19 5 27 2904 736 767 DAVIS DR MEADOWBROOK DR - 16 5 20 1822 342 NEWMAN DR 806 BLACKSTONE ST CHADBOURNE ST - CUL-DE- 15 5 27 2477 627 SAC 28 BEACON PLACE ENGLE RD. TO CUL-DE-SAC 20 6 27 866 220 82 FASHION DR MORNING DR-DEAD END 19 6 27 1885 478 91 DENMARK DR PEACH ORCHARD - TOBIN 20 6 26 813 200 ST 100 OLD LOUISVILLE RD PHINIZY RD-MIKE PADGETT 18 6 22 11,131 2296 HWY 1238 DEERFIELD LN OLD TRAIL RD - CUL-DE-SAC 16 7 27 1474 373 1273 CRANE FERRY RD PLEASANT HOME RD - 18 7 30 4493 1264 WARREN RD 1283 AVONDALE DR GARDNER MILL RD - 21 7 27 3253 824 WASHINGTON RD Item # 1  Attachment number 1 Page 2 of 2 RESURFACING WORKSHEET LARP 2008 20 COUNTRY PLACE DR MIKE PADGETT HWY-DEAD 20 8 26 2065 504 END 35 GOSHEN LANE N & S GOSHEN CIRCLE TO CUL-DE- 19 8 27 1204 305 SAC 562 NEW KARLEEN RD TOBACCO RD - OLD 27 8 24 3084 694 KARLEEN RD 2580 OLD WAYNESBORO HEPH-MCBEAN RD - 17 8 22 9853 2032 RD MCBEAN CREEK TOTAL 119897.000 27843 22.706 MILES Item # 1  Engineering Services Committee Meeting 8/13/2007 1:00 PM Broad Street Sewer Replacement Department: Utilities caption2: Approve award of the Broad Street Sewer Replacement to Beams Construction in the amount of $317,885. Background: The sanitary sewer along the north side of Broad Street between 5th & 6th Streets is very shallow, as a result the business along this stretch of Broad Street have had problematic sewer service for some time. This shallow sewer is also inhibiting development. Currently the sewer depth in Broad Street near the entrance to the Museum is not of sufficient depth to serve a proposed development. An evaluation has been performed by AUD to determine what would be involved in lowering the sewer by running a new line. The best alternative that has emerged from this evaluation is to reconstruct a new sewer line in the same location as the existing line, but at a lower depth. The project has been bid with Beams Construction emerging as the low bidder in the amount of $317,885. Analysis: The construction of approximately 600 linear feet of new sewer line along Broad Street, between 5th and 6th Streets, will allow for better sewer service to the existing businesses along Broad Street, as well as foster development. Financial Impact: The total cost for the construction of the sanitary sewer line is $317,885. Funds are available in the renewal & extension budget 507043420-5425210 / 80700055-5425210. Alternatives: Leave the existing sewer line in place and not construct a new line. Recommendation: It is recommended to: Approve award of the Broad Street Sewer Replacement to Beams Construction in the amount of Cover Memo Item # 2  $317,885. Funds are Available in the Funds are available in the renewal & extension budget Following 507043420-5425210 / 80700055-5425210. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 2  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Day Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property #139-0-279-00-0 3812 Karleen Road, which is owned my Mary Ann Day and Ronell M. Day, for 6,322 Square Feet of Permanent Easement and 2,893 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. Background: The appraised value of the easement is $1,653.00. Due to unsuccessful negotiation attempts with the owners, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be coverd by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 3 Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Day (2) Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property #139-0-278-00-0 3810 Karleen Road, which is owned by Mary Ann Day and Ronell M. Day, for 207 Square Feet of Temporary Easement and 71 Square Feet of Permanent Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. Background: The appraise value of the easement is $23.00. Due to unsuccessful attempts to negotiate with the owners, it is necessary to pursue condemnation. Analysis: Condemantion is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Estes Express Lines Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property #099-0-068-00-0 Nixon Road, which is owned by Estes Express Lines, for 7,672 Square Feet of Permanent Easement and 7,229 Square Feet of Temporary Easement. AUD Project: Doug Barnard Parkway Water Main. Background: The appraised value of the easement is $2,279.00. Due to unsuccessful attempts to negotiate with the owners, it is neccessary to pursue condemenation. Analysis: Condemantion is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 2 Item # 5 Attachment number 1 Page 2 of 2 Item # 5  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Mary Ann Day Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property #139-0-280-00-0 3814 Karleen Road, which is owned by Mary Ann Day, for 748 Square Feet of Permanent Easement and 677 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. Background: The appraised value of the easement is $265.00. Due to unsuccessful attempts to negotiate with the owner, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - McNeal Department: County Attorney - Syephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of Property #129-0-003-01-0 Tobacco Road, which is owned by Fred McNeal, for 4,229 Square Feet of Permanent Easement and 4,437 Square Feet of Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2. Background: The appraised value of the easement is $ 1,535.00. Due to unsuccessful negotiation attempts with the owner, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Starette (2) Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property # 053-0-086-01-0 1745 Barton Chapel Road, which is owned by Starette Trucking Company, for 18,485 square feet of temporary easement. AUD Project: 630 Water Main, Phase 2. Background: The appraised value of the easement is $370.00. Due to time constraints and unsuccessful attempts to communicate with the owners, it is necessary to pursue condemnation. Analysis: COndemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 Page 1 of 2 Item # 8 Attachment number 1 Page 2 of 2 Item # 8  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Starette Trucking Co. Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condmenation of a portion of property #067-0-044-00-0 2315 Gordon Highway, which is owned by Starette Trucking Company, Inc., for 44,596 Square Feet of Permanent Easement and 30,086 Square Feet of Temporary Easement. AUD Project: 630 Water Main, Phase 2. Background: The appraised value of the easement is $5,061.00. Due to failed attempts to contact the owner and time constraints, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 2 Item # 9 Attachment number 1 Page 2 of 2 Item # 9  Engineering Services Committee Meeting 8/13/2007 1:00 PM Condemnation - Valley Park of Augusta, Inc. Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property #055-1-031-00-0 3196 River Oak Road, which is owned by Valley Park of Augusta, Inc., for 4,325 Square Feet of Permanent Easement and 4,330 Square Feet of Temporary Easement. AUD Project: 630 Water Main, Phase 2. Background: The appraised value of the easement is $1,298.00. Due to failed attempts to negotiate with the owners, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10  Engineering Services Committee Meeting 8/13/2007 1:00 PM Discuss clean up third level of Canal Department: Clerk of Commission caption2: Discuss clean up of the third level of Canal . (Requested by Commissioner Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11  Engineering Services Committee Meeting 8/13/2007 1:00 PM Louise Page Department: Clerk of Commission caption2: Update from the Administrator regarding the matter of the business hardship of Ms. Louise Page due to construction on Laney Walker Blvd. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12  Engineering Services Committee Meeting 8/13/2007 1:00 PM Southern Natural Gas Easement Deed Department: Augusta Utilities Department caption2: Motion to approve a Southern Natural Gas Easement Deed for Acceptance and Payment. Background: An easement from Southern Natural Gas will be needed for Augusta Utilities Department Project 10158, a water main along Doug Barnard Parkway. Analysis: The easement is needed for the project and the stipulations are the usual ones. Financial Impact: The appraisal for said easement is $125.00. Southern Natural Gas has agreed to this price. Alternatives: Recommendation: Approve acceptance, and authorize payment, of the Southern Natural Gas Easement Deed Funds are Available in the G/L:511043410-5411120 J/L:80210158-5411120 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 13 Cover Memo Item # 13 Attachment number 1 Page 1 of 3 Item # 13 Attachment number 1 Page 2 of 3 Item # 13 Attachment number 1 Page 3 of 3 Item # 13  Engineering Services Committee Meeting 8/13/2007 1:00 PM Winston Arms Condominiums Department: Clerk of Commission caption2: Discuss sewer and other problems at Winston Arms Condominiums. (Requested by Commissioner Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14