Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 5/9/2011- 1:05 PM Meeting ENGINEERING SERVICES 1. Motion to approve Change Order to the Engineering Study of Attachments Sewer Improvements, Rock Creek Basin contract in the amount of $135,724.00 to ZEL Engineering for engineering services to complete the design of the Rock Creek Sanitary Sewer Spihon Project. 2. Motion to approve and accept a Deed of Dedication and a Attachments Maintenance Agreement on the gravity sanitary sewer main in The Brownstones at Rae's Creek. 3. Authorize the notification of the selection results to prospective Attachments firms and proceed with negotiations of a contract with the top ranked firm, Westin Engineering Inc., for an Emergency Response Plan (RFQ #11-077). 4. Authorize the notification of the selection results to prospective Attachments firms and proceed with negotiations of a contract with the top ranked firm, HDR Engineering Inc., for a Leak Detection Study (RFQ #11-080). 5. Approve Capital Project Budget Change Number Three 324- Attachments 041110-210824002 and Supplemental Agreement Number One for the On-Call Construction Services Agreement with LPA Group, Inc in the amount of $98,498.60 to construction management services on the Resurfacing Various Roads Urban & Suburban Phase II Projects as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. 6. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Richmond Estates, Phase II. 7. Approve Amendment #2 in the amount of $38,900 to the Attachments  Thompson, Ventulett, Stainback & Associates (TVS Design) Architectural Contract for the TEE Center to add furniture, fixtures and equipment (FF&E) design. 8. Report from the Tree Commission. (Requested by Attachments Commissioner Aitken) (Referred from April 25 Engineering Services Committee) 9. Authorize the notification of the selection results to prospective Attachments firms and proceed with negotiations of a contract with the top ranked firm, Dewberry & Davis Inc. for a Watershed Assessment/Source Water Assessment Plan (RFQ #11-059). 10. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Willhaven, Phase II, Section I. www.augustaga.gov  Engineering Services Committee Meeting 5/9/2011 1:05 PM Approve Change Order to the Engineering Study of Sewer Improvements, Rock Creek Basin in the amount of $135,724.00 to ZEL Engineering for the design of the Rock Creek Sanitary Sewer Spihon Project . Department: Augusta Utilities Department Caption: Motion to approve Change Order to the Engineering Study of Sewer Improvements, Rock Creek Basin contract in the amount of $135,724.00 to ZEL Engineering for engineering services to complete the design of the Rock Creek Sanitary Sewer Spihon Project. Background: The study project is located in the north-eastern portion of Augusta GA in the vicinity of the Washington Road corridor and Riverwatch Parkway corridor. The project evaluated the conditions of the Rock Creek Trunk Sewer in 2008. The findings of the study led to several recommendations and suggestions for rehabilitation, repair, replacement, and new installations along the route of the trunk sewer. The Utilities Department now is ready to act on one of the report's recommendations by designing and constructing the siphon portion of the project. This portion of the overall study will allow the department to minimize potential sanitary sewer overflows as well as handle the additional discharge of sanitary sewer that is expected from the new Costco Development along Riverwatch Parkway. The design project will include but will not be limited to: the design of a relief sewer by providing engineering design, surveying, environmental design, land acquisition, and bid-phase services & engineering through construction services. Analysis: AUD has evaluated ZEL Engineering proposal to design the project and has considered the proposal fair and reasonable to accomplish the task. Financial Impact: The construction proposal submitted for this project is $135,724.00. These funds are available from account 509043420- 5425210/80800010-5425210 Alternatives: Rejection of this change order would delay the design of the Rock Creek Spihon Sewer Project and potentially delay the ability Cover to Memo Item # 1  handle the additonal sewer discharge from the Costco Development in Augusta Richmond County. Recommendation: Recommend Commission approve change order to the existing contract to ZEL Engineering in the amount of $135,724.00 Funds are Available $135,724.00 from account 509043420-5425210/80800010- in the Following 5425210 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 Page 1 of 5 435 Telfair Street Joseph J. Tankersley, P. E. Municipal Engineering Augusta, Ga. 30901-2494 [Type text] Jorge E. Jiménez, P. E. Water Plants – Distribution Charles D. Drown, P. E. Wastewater Plants – Collection Stacey W. Gordon, P. E. Investigations – Planning Studies Frank W. Byne, P. E. Recreational Facilities Kenneth M. Wardenski, EIT, MCSE Zimmerman, Evans and Leopold, inc. Industrial Parks – Roadways Civil – Structural – Mechanical Founded 1946 (706) 724-5627 – FAX (706) 724-5789 Electrical & Instrumentation January 21, 2011 Mr. Jerry Delaughter, P.E., Assistant Director, Engineering Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Dear Mr. Delaughter: Zimmerman, Evans and Leopold, Inc. is pleased to provide a proposal for engineering services for Augusta Utilities Department’s Rock Creek Relief Sewer. This proposal includes the design of a relief sewer to service the upper reaches of the Rock Creek basin. The sewer will operate under low-head operating conditions and provide backup pumping capability, and will provide support service for the Village at Riverwatch. The design includes surveying, environmental, design, land-acquisition, and bid-phase services to Augusta Utilities. We believe that this scope of work is inclusive and will provide a cost- effective solution to the surcharged conditions of the Rock Creek sanitary sewer. The requested fee to complete the design is $117,124.00. Items such as easement plats are included as additional services, and total $18,500. The total cost expected to complete the design is therefore $135,624.00. This proposal includes separate bid packages for the sewer and the pumping station. An itemized schedule of services is included for your review, along with a proposed project schedule. ZEL looks forward to working with AUD to complete this project. Very truly yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Frank W. Byne, P.E. Principal Attachments Item # 1  Attachment number 1 Page 2 of 5 Description of Services Regulatory Services: Regulatory services include the complete preparation of documents to address environmental and regulatory components of the project. This scope of services includes interaction at the local, state, and federal levels to resolve any permitting issues during the pre- design and design stages. Preliminary Services: Preliminary services are established to provide the design basis for the work to be performed on the project. The services include research on existing facilities and location of utilities along the path of the project, in addition to preliminary cost estimates. At the conclusion of the preliminary services stage, the project should be clearly defined for AUD and ZEL, and the design should be established and a report will be generated to describe the design considerations. Design Services: Design services include the preparation of the electrical, mechanical, and civil plans in addition to environmental plans. The design services stage will bring the conceptual plans to construction. Bid Assistance: Bid Assistance services provide interaction between client, designer, and bidder in order to provide clear understanding of the expectations of AUD to the contracting community. Services include pre-bid meeting attendance and representation, and interpretations and clarifications of pre-bid addenda, in addition to providing expanded bid tabulations and preparing conformed contract documents. Engineering During Construction Services: Engineering During Construction Services include attendance of the pre-construction meeting, review of material submissions, and performing periodic site visits to investigate progress during critical construction times. In addition, this includes conflict resolution in the field, and closure of documents and red-line to as-built drawing conversion. Item # 1  Attachment number 1 Page 3 of 5 Professional Services Worksheet Rock Creek Relief Sewer Augusta Utilities Department ZEL Engineers January 21, 2011 Contract 1: Rock Creek Siphon Station Contract 2: Pipeline from Rock Creek to Rae's Creek Sewer MAN - Task Description HRS Costs Engineering Services Regulatory $ 18,860 1 NPDES Permit, NOI, Contract 1 18 $ 1,740 2 EPD Plan Submittal 30 $ 2,820 3 Wetlands Identification & Permitting 120 $ 12,560 4 NPDES Permit, NOI, Contract 2 14 $ 1,740 $ 18,860 Preliminary, Contracts 1 & 2 $ 15,290 5 Pump Station Design Criteria, Hydraulics 64 $ 6,640 6 Pipeline Design Criteria, Hydraulics 32 $ 3,380 7 Pipeline path evaluation 53 $ 5,270 $ 15,290 Design Services $ 65,770 Contract 1: Pump Station 8 Drawing: Cover Sheet - Contract 1 10 $ 730 9 Drawing: General Arrangement - Contract 1 11 $ 860 10 Drawing: Site, SE&SC Details, Etc. 14 $ 1,010 11 Drawing: Structural and Details 24 $ 1,620 12 Drawing: Site Piping Plan 25 $ 1,750 13 Drawing: Electrical Power Supply 30 $ 2,400 14 Drawing: Electrical Details, Backup Power 30 $ 2,400 15 Drawing: Electrical Control, P&ID, & Flow Measurement 42 $ 3,780 16 Drawing: Mechanical, Pumps Selection, Piping, Valving 88 $ 7,240 17 Drawing: HVAC Contract 1 12 $ 960 18 Drawing: Electrical Schedules Contract 1 44 $ 3,440 19 Specifications for Equipment Contract 1 43 $ 3,760 $ 29,950 3 Item # 1  Attachment number 1 Page 4 of 5 Contract 2: Pipeline Rock Creek to Rae's Creek 20 Coordination - Project Review with Staff Contract 2 44 $ 4,820 21 Project Management Project Meetings - Contract 2 56 $ 5,480 22 Drawing: Cover Sheet - Contract 2 10 $ 730 23 Drawing: General Arrangement - Contract 2 11 $ 860 24 Drawing: Soil Erosion and Sediment Control Plan 56 $ 3,920 25 Drawing: Soil Erosion and Sediment Control Plan Details 37 $ 2,590 26 Drawing: Sta 0+00 to 20+00 Plan and Profile 29 $ 2,030 27 Drawing: Sta 20+00 to 40+00 Plan and Profile 29 $ 2,030 28 Drawing: Sta 40+00 to 60+00 Plan and Profile 29 $ 2,030 29 Drawing: Sta 60+00 to 80+00 Plan and Profile 29 $ 2,030 30 Drawing: Sta 80+00 to 100+00 Plan and Profile 29 $ 2,030 31 Drawing: Bridge Crossing at Lake Shore Loop 29 $ 2,030 32 Drawing: Specialty Structures, Details. 80 $ 5,240 Contract 2 Sub Total $ 35,820 Bid Assistance Services $ 2,400 Contract 1 33 Pre Bid Conference Contract 1 37 $ 400 34 PreBid clarifications and interpretation, addenda, Contract 1 47 $ 400 35 Bid Evaluation and Recommendation Contract 1 20 $ 400 Contract 2 $ 1,200 36 Pre Bid Conference Contract 2 21 $ 400 37 PreBid clarifications and interpretation, addenda, Contract 2 47 $ 400 38 Bid Evaluation and Recommendation Contract 2 12 $ 400 $ 1,200 Engineering During Construction Services $ 8,600 Contract 1 39 Pre Construction Conference Contract 1 20 $ 400 40 Shop Drawing Review Contract 1 124 $ 1,800 41 Bi-Weekly Progress Meeting Contract 1 76 $ 600 42 Periodic Site Visits Contract 1 84 $ 800 43 Closure Documents Contract 1 52 $ 400 44 Certification Contract 1 6 $ 400 $ 4,400 4 Item # 1  Attachment number 1 Page 5 of 5 Contract 2 45 Pre Construction Conference Contract 2 26 $ 400 46 Shop Drawing Review Contract 2 68 $ 800 47 Bi-Weekly Progress Meeting Contract 2 52 $ 600 48 Periodic Site Visits Contract 2 74 $ 800 49 Testing, Flushing Assistance 30 $ 800 50 Closure Documents Contract 2 44 $ 400 51 Certification Contract 2 6 $ 400 $ 4,200 Reimbursable costs (printing and mileage) $ 6,204 Mileage, Trips x X miles $ 104 Printing (includes mailing costs): 30% Submittal $ 720 60% Submittal $ 720 90% Submittal $ 720 100% Submittal $ 720 Executed Contracts $ 420 Regulatory Submittals $ 2,800 $ 6,204 Extra Services (Directly Billed) $ 18,500 Geotechnical Services $ 2,000 Easement Plats $ 16,500 $ 18,500 TOTAL $ 135,624 5 Item # 1  Engineering Services Committee Meeting 5/9/2011 1:05 PM Brownstones at Rae's Creek Deed of Dedication and Maintenance Agreement Department: Augusta Utillities Department Caption: Motion to approve and accept a Deed of Dedication and a Maintenance Agreement on the gravity sanitary sewer main in The Brownstones at Rae's Creek. Background: Bruker Davis, LLC is constructing a townhome development named The Brownstones at Rae's Creek, on Jackson Road and has requested that Augusta accept the gravity sanitary sewer main into its system. Analysis: The gravity sanitary sewer main has been inspected by the Augusta Utilities Department and has passed said testing. An eighteen month Maintenance Agreement is being submitted, along with the Deed of Dedication. Financial Impact: N/A Alternatives: Deny the motion to approve and accept a Deed of Dedication and a Maintenance Agreement on the gravity sanitary sewer main in The Brownstones at Rae's Creek. Recommendation: Approve the motion to approve and accept a Deed of Dedication and a Maintenance Agreement on the gravity sanitary sewer main in The Brownstones at Rae's Creek. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 2 Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 3 Item # 2 Attachment number 1 Page 2 of 3 Item # 2 Attachment number 1 Page 3 of 3 Item # 2 Attachment number 2 Page 1 of 2 Item # 2 Attachment number 2 Page 2 of 2 Item # 2 Attachment number 3 Page 1 of 1 Item # 2  Engineering Services Committee Meeting 5/9/2011 1:05 PM Emergency Response Plan Department: Utiltiies Caption: Authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Westin Engineering Inc., for an Emergency Response Plan (RFQ #11-077). Background: The Utilities Department through the Procurement Department prepared and advertised a Request of Qualification for an Emergency Response Plan. The RFQ’s were opened on January 26, 2011. Since the submittal of the RFQ’s, both the Utilities Department and Procurement Department have been involved in the process of ranking the qualified firms. This process began with a review of the information submitted from interested firms, continued with a short listing of qualified firms, and culminated with interviews of the top two (2) firms by a Selection Committee. Analysis: The Selection Committee conducted interviews on March 30, 2011. At the completion of the interviews, the Selection Committee ranked the firms as follows: 1. Westin Engineering Inc. 2. TECTONICS Upon approval by the Augusta Commission, the Utilities Department will begin negotiations with the top ranked firm. If negotiations for a mutually acceptable agreement cannot be reached, we would like to reserve the right to negotiate with the remaining firms in the order as shown. Financial Impact: No funds are being requested at this time. The cost for the Emergency Response Plan will be brought to the Commission when negotiations are completed. Alternatives: If the Augusta Utilities Department cannot reach a satisfactory agreement with the top ranked firm, the remaining firms should be considered for negotiations in the order as shown. Recommendation: We recommend the Commission authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Westin Cover Memo Item # 3  Engineering Inc. for an Emergency Response Plan (RFQ #11- 077). Funds are Available in the Following No funds are being requested at this time. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 2 Item # 3 Attachment number 1 Page 2 of 2 Item # 3  Attachment number 2 Page 1 of 1 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR FURNISHING: RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department RFQ Item #11-055 Utility Business Plan for Utilities Department RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities Department RFQ Item #11-077 Emergency Response Plan for Utilities Department RFQ Item #11-080 Leak Detection Study for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 2, 9, 16, 23, 2010 Metro Courier December 8, 2010 cc: Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Drew Goins Utilities Department Item # 3  Attachment number 3 Page 1 of 1 RFQ Item #11-077 Emergency Response Plan for the City of Augusta - Utilities Department RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m. Addendums VENDORS Attachment B Bidders Form Original 7 Copies 1&2 Southeastern Technical Solutions 1722 SW Biltmore Street YES YES YES YES YES Port St Lucie FL 34984 Tectonic Engineering & Surveying 8639 Mayland Drive Suite 102 YES YES YES YES YES Richmond VA 23294 URS Corporation 400 Northpark Town Center YES YES YES YES YES 1000 Abernathy Road NE Ste 900 Atlanta GA 30328 Westin Engineering Inc 260 Peachtree Street NW Ste 2200 YES YES YES YES YES Atlanta GA 30303 Public Safety Consultants Non-Compliant PO Box 608 Submitted only 6 Copies Union WA 98592 Brown & Caldwell 990 Hammond Drive Suite 400 SUBMITTED NO BID RESPONSE Atlanta GA 30328 Heery International 999 Peachtree St NE Suite 300 SUBMITTED NO BID RESPONSE Atlanta GA 30309 Jacobs Engineering Group 6801 Governors Lake Parkway SUBMITTED NO BID RESPONSE Building 200 Norcross GA 30071 Woodard & Curran 2905 Premiere Parkway Ste 175 SUBMITTED NO BID RESPONSE Duluth GA 30097 Zel Engineers 435 Telfair Street SUBMITTED NO BID RESPONSE Augusta GA 30901 Item # 3 Page 1 of 1  Cumulative Evaluation Sheet - RFQ Item #11-077 Emergency Response Plan for the City of Augusta - Utilities Department Southeastern URS Corporation Tectonic Engineering Westin Engineering Technical Solutions 400 Northpark Town & Surveying Inc 1722 SW Biltmore Center 8639 Mayland Drive 260 Peachtree Street Street 1000 Abernathy Road Suite 102 NW Ste 2200 Port St Lucie FL NE Ste 900 Richmond VA 23294 Atlanta GA 30303 Evaluation Criteria PTS 34984 Atlanta GA 30328 1. Firms experience and 15.0 24.3 16.0 18.3 performance on projects of similar size and scope 25 2. Firms Quality Control, Quality Assurance and Project 12.3 16.3 16.3 16.3 Tracking 20 3. Project Approach and 18.3 21.7 19.7 22.3 Understanding 25 4. Qualifications, experience, 17.7 21.3 22.0 20.0 references and availability of Key Staff 25 1.7 1.7 3.3 3.0 5. Proximity to Area 5 Total 65.0 85.3 77.3 80.0 100 Shortlist 1 2 Presentations 2 1 Item # 3 Attachment number 5 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 2 Item # 3 Attachment number 6 Page 2 of 2 Item # 3 Attachment number 7 Page 1 of 7 Item # 3 Attachment number 7 Page 2 of 7 Item # 3 Attachment number 7 Page 3 of 7 Item # 3 Attachment number 7 Page 4 of 7 Item # 3 Attachment number 7 Page 5 of 7 Item # 3 Attachment number 7 Page 6 of 7 Item # 3 Attachment number 7 Page 7 of 7 Item # 3  Engineering Services Committee Meeting 5/9/2011 1:05 PM Leak Detection Study Department: Utilities Caption: Authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, HDR Engineering Inc., for a Leak Detection Study (RFQ #11-080). Background: The Utilities Department through the Procurement Department prepared and advertised a Request of Qualification for a Leak Detection Study. The RFQ’s were opened on January 26, 2011. Since the submittal of the RFQ’s, both the Utilities Department and Procurement Department have been involved in the process of ranking the qualified firms. This process began with a review of the information submitted from interested firms, continued with a short listing of qualified firms, and culminated with interviews of the top three (3) firms by a Selection Committee. Analysis: The Selection Committee conducted interviews on March 31, 2011. At the completion of the interviews, the Selection Committee ranked the firms as follows: 1. HDR Engineering Inc. 2. W. K. Dickson 3. Shaw Environmental & Infrastructure Upon approval by the Augusta Commission, the Utilities Department will begin negotiations with the top ranked firm. If negotiations for a mutually acceptable agreement cannot be reached, we would like to reserve the right to negotiate with the remaining firms in the order as shown. Financial Impact: No funds are being requested at this time. The cost for the Leak Detection Study will be brought to the Commission when negotiations are completed. Alternatives: If the Augusta Utilities Department cannot reach a satisfactory agreement with the top ranked firm, the remaining firms should be considered for negotiations in the order as shown. Recommendation: We recommend the Commission authorize the notification of the selection results to prospective firms and proceed with Cover Memo Item # 4  negotiations of a contract with the top ranked firm, HDR Engineering Inc. for Leak Detection Study (RFQ #11-080). Funds are Available in the Following No funds are being requested at this time. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Attachment number 2 Page 1 of 1 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR FURNISHING: RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department RFQ Item #11-055 Utility Business Plan for Utilities Department RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities Department RFQ Item #11-077 Emergency Response Plan for Utilities Department RFQ Item #11-080 Leak Detection Study for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 2, 9, 16, 23, 2010 Metro Courier December 8, 2010 cc: Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Drew Goins Utilities Department Item # 4  Attachment number 3 Page 1 of 1 RFQ Item #11-080 Leak Detection Study for the City of Augusta - Utilities Department RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m. Addendums VENDORS Attachment B Bidders Form Original 7 Copies 1&2 Shaw Environmental & Infrastructure 11560 Great Oaks Way Ste 500 YES YES YES YES YES Alpharetta GA 30022 HDR Engineering Inc 1201 Peachtree Street NE YES YES YES YES YES Atlanta GA 30361 W.K. Dickson 1450 Greene Street, Ste 225 YES YES YES YES YES Augusta GA 30901 Wachs Valve & Hydrant Services LLC 801 Asbury Drive YES YES YES YES YES Buffalo Grove, IL 60089 Woolpert 375 Northridge Road Ste 100 YES YES YES YES YES Atlanta GA 30350 Zel Engineers 435 Telfair Street YES YES YES YES YES Augusta GA 30901 Gannett Fleming Non-Compliant 301 South McDowell Street Ste 1008 Attachment B Missing Notary Seal Charlotte NC 28204 Utilities Services Associates Non-Compliant 919 SW 150th Street Ste B Missing E-Verify Number Burien WA 98166 Missing Business License Info Black & Veatch 11401 Lamar Avenue SUBMITTED NO BID RESPONSE Overland Park KS 66211 Heery International 999 Peachtree Street, NE Ste 300 SUBMITTED NO BID RESPONSE Atlanta, GA 30309 Jacobs Engineering Group Inc 6801 Governors Lake Pkwy Bldg 200 SUBMITTED NO BID RESPONSE Norcross, GA 30071 Parsons Brinckerhoff 3340 Peachtree Road, NE Ste 2400 Tower SUBMITTED NO BID RESPONSE Place 100 Atlanta GA 30326 Woodard & Curran 2905 Premiere Parkway Ste 175 SUBMITTED NO BID RESPONSE Duluth GA 30097 Item # 4 Page 1 of 1  Cumulative Evaluation Sheet - RFQ Item #11-080 Leak Detection Study for the City of Augusta - Utilities Department Wachs Valve & Shaw Environmental HDR Engineering Inc W.K. Dickson Hydrant Services Woolpert & Infrastructure Zel Engineers 1201 Peachtree 1450 Greene Street, LLC 375 Northridge Road 11560 Great Oaks 435 Telfair Street Street NE Ste 225 801 Asbury Drive Ste 100 Way Ste 500 Augusta GA 30901 Atlanta GA 30361 Augusta GA 30901 Buffalo Grove, IL Atlanta GA 30350 Alpharetta GA 30022 Evaluation Criteria PTS 60089 1. Firms experience and 22.0 21.7 23.3 20.7 19.3 15.0 performance on projects of similar size and scope 25 2. Firms Quality Control, Quality Assurance and Project 17.0 17.0 17.0 15.3 17.0 17.0 Tracking 20 3. Project Approach and 22.0 21.0 21.7 21.0 20.3 15.7 Understanding 25 4. Qualifications, experience, 21.0 20.0 21.3 19.7 19.0 16.7 references and availability of Key Staff 25 2.7 3.3 5.0 2.3 3.3 5.0 5. Proximity to Area 5 Total 84.7 83.0 88.3 79.0 79.0 69.3 100 Shortlisted 2 3 1 Presentation 2.7 1.0 2.3 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 2 Item # 4 Attachment number 6 Page 2 of 2 Item # 4 Attachment number 7 Page 1 of 5 Item # 4 Attachment number 7 Page 2 of 5 Item # 4 Attachment number 7 Page 3 of 5 Item # 4 Attachment number 7 Page 4 of 5 Item # 4 Attachment number 7 Page 5 of 5 Item # 4  Engineering Services Committee Meeting 5/9/2011 1:05 PM On-Call Construction Services - LPA SA#1 Department: Abie L. Ladson, PE, CPESC, Director Caption: Approve Capital Project Budget Change Number Three 324- 041110-210824002 and Supplemental Agreement Number One for the On-Call Construction Services Agreement with LPA Group, Inc in the amount of $98,498.60 to construction management services on the Resurfacing Various Roads Urban & Suburban Phase II Projects as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. Background: On May 18, 2010 the Augusta Richmond County Commission approved the On-Call Professional Services of construction management, construction inspection and field engineering services on various projects under construction for 2010 and 2011 to include the Resurfacing Various Roads Urban & Suburban Phase II Projects. Analysis: This request will allow AED to maintain the current level of existing Construction Management (CM) and Construction Quality Assurance and Quality Control (QA/QC). QA/QC and CM are critical factors to constructing a good road and to ensure the work is completed per design standards and specifications. Also, Resurfacing Various Roads Urban & Suburban projects requires a full-time inspector, construction quality control and daily activity logging. Financial Impact: Funds are available in the amount of $98,498. 60 in SPLOST Phase IV Fund Balance account to be transferred to the On-Call Construction Services Consultant Agreement with the LPA Group upon Commission approval. Alternatives: 1) Approve Capital Project Budget Change Number Three 324- 041110-210824002 and Supplemental Agreement Number One for the On-Call Construction Services Agreement with LPA Group, Inc in the amount of $98,498.60 to construction management services on the Resurfacing Various Roads Urban & Suburban Phase II Projects as requested by AED. Funding is available in SPLOST Phase IV Fund Balance account. 2) DoCover not Memo Item # 5  approve and accept substandard roadway by discontinuing QA/QC and CM controls. Recommendation: Approve Alternative Number One. Funds are Available SPLOST Phase IV Fund Balance to be transferred to 324-041110- in the Following 5212119/210824002 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5  Attachment number 1 Page 1 of 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission AUGUSTA-RICHMOND for execution. For information reference this request, COUNTY contact Engineering at ext 5070. Thanks ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 324-041110-210824002 Supplemental Agreement Number: 1 Purchase Order Number: P181968 WHEREAS, We, “The LPA Group, Inc.” Consultant, entered into a contract with Augusta- Richmond County on “May 18, 2010”, for On-Call Construction Services”, Project No. 324- 041110-210824002, File Reference No. 10-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Construction Engineering and Inspection Services for Resurfacing Various Roads, Urban and Suburban Phase 2 It is agreed that as a result of the above described modification the contract amount is increased by $98,498.60 from $50,000.00 to a new total of $148,498.60. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “The LPA Group, Inc.”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver THE LPA, Group, Inc Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: Title: Item # 5 (SA02 – For changes more than $20,000) December 2010  Attachment number 2 Page 1 of 2 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#324-041110-210824002 CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CHANGE NUMBER THREE BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 324-041110-210824002 for Supplemental Agreement Number One for The LPA Group. This project proposes to continue to provide professional services on the Resurfacing Various Roads Urban and Suburban Ph II projects. Funding in the amount of $98,498.60 is available SPLOST Phase IV Fund Account Balance and will be transferred to the LPA Agreement upon Commission approval. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Resurfacing $ 50,000 Resurfacing $ 16,920 SPLOST Phase IV Fund Account Balance $ 56,400 SPLOST Phase IV Fund Account Balance $ 99,000 $ 222,320 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $222,320 Varies $ 222,320 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Mayor, Deke Copenhaver Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Item # 51.4.11  Attachment number 2 Page 2 of 2 Augusta-Richmond County, Georgia CPB#324-041110-210824002 CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CHANGE NUMBER THREE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB RESURFACING 324-04-1110-5411120-201824044 ($66,920) $0 ($66,920) SPLOST PHASE IV FUND ACCOUNT 000-00-0000-0000000-000000000 ($56,400) ($99,000) ($155,400) TOTAL SOURCES: ($123,320) ($99,000) ($222,320) USE OF FUNDS PROFESSIONAL SERVICES 324-04-1110-5212119-210824002 $123,320 $99,000 $222,320 TOTAL USES: $123,320 $99,000 $222,320 Item # 51.4.11  Engineering Services Committee Meeting 5/9/2011 1:05 PM Richmond Estates Phase II Dedication Department: Engineering Department-Abie L. Ladson, P.E., CPESC, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Richmond Estates, Phase II. Background: The final plat for Phase II was approved by the Commission on May 4, 2010. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Dept. has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Richmond Estates, Phase Two. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Cover Memo Item # 6 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6 Attachment number 3 Page 1 of 2 Item # 6 Attachment number 3 Page 2 of 2 Item # 6 Attachment number 4 Page 1 of 1 Item # 6 Attachment number 5 Page 1 of 2 Item # 6 Attachment number 5 Page 2 of 2 Item # 6 Attachment number 6 Page 1 of 4 Item # 6 Attachment number 6 Page 2 of 4 Item # 6 Attachment number 6 Page 3 of 4 Item # 6 Attachment number 6 Page 4 of 4 Item # 6 Attachment number 7 Page 1 of 2 Item # 6 Attachment number 7 Page 2 of 2 Item # 6  Engineering Services Committee Meeting 5/9/2011 1:05 PM TEE Center – Design Amendment #2 - FF&E Department: Public Services Department - Facilities Management Division Caption: Approve Amendment #2 in the amount of $38,900 to the Thompson, Ventulett, Stainback & Associates (TVS Design) Architectural Contract for the TEE Center to add furniture, fixtures and equipment (FF&E) design. Background: The architectural contract for design of the new TEE Center was negotiated and executed without additional services of furniture, fixtures and equipment (FF&E) design included. The project design has now advanced to the point that these services are needed in order to keep the project moving forward in an efficient manner. The choice of this Architect was based in part on the experience and the interior design expertise they bring to the project is substantial. Including this work within their scope of responsibility is in the best interest of the project. It is recommended that approval be given to the attached proposal, and that the Architect’s contract be amended accordingly. Analysis: The project’s FF&E design is needed in order to plan power, data and lighting systems so that their locations can be properly coordinated by the design engineers. In addition, selection and specifications of furnishings is needed. Financial Impact: The amount of additional architectural fees is $38,900. The overall architectural fee for the TEE Center will increase from $2,205,022 to $2,243,922. The overall contract amount for both Reynolds Street Parking Deck and the TEE Center project will increase to $3,019,469. Alternatives: 1. Approve Amendment #2 in the amount of $38,900 to the Thompson, Ventulett, Stainback & Associates (TVS Design) Architectural Contract for the TEE Center to add furniture, fixtures and equipment (FF&E) design 2. Hire alternative firm to design FF&E for the TEE Center project Recommendation: Cover Memo Approve Amendment #2 in the amount of $38,900 to the Item # 7  Thompson, Ventulett, Stainback & Associates (TVS Design) Architectural Contract for the TEE Center to add furniture, fixtures and equipment (FF&E) design. Funds are Available in the Following GL-325-05-1130; JL-206351102 Object Code: 52-12112 Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 Page 1 of 6 Item # 7 Attachment number 1 Page 2 of 6 Item # 7 Attachment number 1 Page 3 of 6 Item # 7 Attachment number 1 Page 4 of 6 Item # 7 Attachment number 1 Page 5 of 6 Item # 7 Attachment number 1 Page 6 of 6 Item # 7  Engineering Services Committee Meeting 5/9/2011 1:05 PM Tree Commission Department: Clerk of Commission Caption: Report from the Tree Commission. (Requested by Commissioner Aitken) (Referred from April 25 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8  Engineering Services Committee Meeting 5/9/2011 1:05 PM Watershed Assessment / Source Water Assessment Plan Department: Utilities Caption: Authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Dewberry & Davis Inc. for a Watershed Assessment/Source Water Assessment Plan (RFQ #11-059). Background: The Utilities Department through the Procurement Department prepared and advertised a Request of Qualification for a Watershed Assessment/Source Water Assessment Plan. The RFQ’s were opened on January 26, 2011. Since the submittal of the RFQ’s, both the Utilities Department and Procurement Department have been involved in the process of ranking the qualified firms. This process began with a review of the information submitted from interested firms, continued with a short listing of qualified firms, and culminated with interviews of the top three (3) firms by a Selection Committee. Analysis: The Selection Committee conducted interviews on March 30, 2011. At the completion of the interviews, the Selection Committee ranked the firms as follows: 1. Dewberry & Davis Inc. 2. AECOM 3. Jacobs Engineering Group Inc. Upon approval by the Augusta Commission, the Utilities Department will begin negotiations with the top ranked firm. If negotiations for a mutually acceptable agreement cannot be reached, we would like to reserve the right to negotiate with the remaining firms in the order as shown. Financial Impact: No funds are being requested at this time. The cost for the Watershed Assessment/Source Water Assessment Plan will be brought to the Commission when negotiations are completed. Alternatives: If the Augusta Utilities Department cannot reach a satisfactory agreement with the top ranked firm, the remaining firms should be considered for negotiations in the order as shown. Recommendation: We recommend the Commission authorize the notification ofCover the Memo Item # 9  selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Dewberry & Davis Inc. for a Watershed Assessment/Source Water Assessment Plan (RFQ #11-059). Funds are Available in the Following No funds are being requested at this time. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 2 Item # 9 Attachment number 1 Page 2 of 2 Item # 9  Attachment number 2 Page 1 of 1 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR FURNISHING: RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department RFQ Item #11-055 Utility Business Plan for Utilities Department RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities Department RFQ Item #11-077 Emergency Response Plan for Utilities Department RFQ Item #11-080 Leak Detection Study for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 2, 9, 16, 23, 2010 Metro Courier December 8, 2010 cc: Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Drew Goins Utilities Department Item # 9  Attachment number 3 Page 1 of 1 RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for the City of Augusta - Utilities Department RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m. Addendums VENDORS Attachment B Bidders Form Original 7 Copies 1&2 AECOM 1360 Peachtree Street, NE Ste 500 YES YES YES YES YES Atlanta GA 30309 Dewberry 2835 Brandywine Road Ste 100 YES YES YES YES YES Atlanta GA 30341 Jacobs Engineering Group 6801 Governors Lake Pkwy Bldg 200 YES YES YES YES YES Norcross GA 30071 Mactec 3200 Town Point Drive Suite 100 YES YES YES YES YES Kennesaw GA 30144 Stevenson & Palmer 723 Industrial Park Drive, Suite 2 YES YES YES YES YES Evans GA 30809 Brown & Caldwell 990 Hammond Drive Ste 400 SUBMITTED NO BID RESPONSE Atlanta GA 30328 Heery International 999 Peachtree Street NE Suite 300 SUBMITTED NO BID RESPONSE Atlanta Ga 30309 Parsons Brinckerhoff 3340 Peachtree Road, NE Ste 2400 SUBMITTED NO BID RESPONSE Tower Place 100 Atlanta GA 30326 Item # 9 Page 1 of 1  Cumulative Evaluation Sheet - RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for the City of Augusta - Utilities Department Jacobs Engineering AECOM Dewberry Mactec Stevenson & Palmer Group 1360 Peachtree 2835 Brandywine 3200 Town Point 723 Industrial Park 6801 Governors Lake Street, NE Ste 500 Road Ste 100 Drive Suite 100 Drive, Suite 2 Pkwy Bldg 200 Atlanta GA 30309 Atlanta GA 30341 Kennesaw GA 30144 Evans GA 30809 Norcross GA 30071 Evaluation Criteria PTS 1. Firms experience and 19.7 23.7 21.3 18.3 18.7 performance on projects of similar size and scope 25 2. Firms Quality Control, Quality Assurance and Project 17.0 17.0 18.7 17.0 18.7 Tracking 20 3. Project Approach and 21.3 22.7 20.7 18.3 17.0 Understanding 25 4. Qualifications, experience, 20.0 22.0 20.0 20.0 18.7 references and availability of Key Staff 25 3.0 3.0 3.0 3.0 3.3 5. Proximity to Area 5 Total 81.0 88.3 83.7 76.7 76.3 100 Shortlisted 3 1 2 Presentation 2 1 3 Item # 9 Attachment number 5 Page 1 of 1 Item # 9 Attachment number 6 Page 1 of 2 Item # 9 Attachment number 6 Page 2 of 2 Item # 9 Attachment number 7 Page 1 of 6 Item # 9 Attachment number 7 Page 2 of 6 Item # 9 Attachment number 7 Page 3 of 6 Item # 9 Attachment number 7 Page 4 of 6 Item # 9 Attachment number 7 Page 5 of 6 Item # 9 Attachment number 7 Page 6 of 6 Item # 9  Engineering Services Committee Meeting 5/9/2011 1:05 PM Willhaven Phase II Section I Dedication Department: Engineering Dept-Abie L. Ladson, P.E., CPESC, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Willhaven, Phase II, Section I. Background: The final plat for Phase II, Section I, was approved by the Commission on May 18, 2010. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Willhaven, Phase Two, Section I. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Cover Memo Item # 10 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 2 Item # 10 Attachment number 3 Page 2 of 2 Item # 10 Attachment number 4 Page 1 of 2 Item # 10 Attachment number 4 Page 2 of 2 Item # 10 Attachment number 5 Page 1 of 2 Item # 10 Attachment number 5 Page 2 of 2 Item # 10 Attachment number 6 Page 1 of 3 Item # 10 Attachment number 6 Page 2 of 3 Item # 10 Attachment number 6 Page 3 of 3 Item # 10 Attachment number 7 Page 1 of 2 Item # 10 Attachment number 7 Page 2 of 2 Item # 10