Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 6/10/2013- 1:00 PM Meeting ENGINEERING SERVICES 1. Motion to approve the maintenance agreement with the Georgia Attachments Department of Transportation for the installation of a mural on the Wrightsboro Rd. Side of the 15th Street Rosa T. Beard Memorial Bridge. 2. Approve CPB #323-041110-296823603, Supplemental Attachments Agreement Number Four, and Change Number Six with Hussey, Gay, Bell and DeYoung, Inc. in the amount of $41,000.00 to survey, design and construct a 16 inch water main for the Marvin Griffin Road Improvements Project, as requested by the Engineering Department (AED) & the Utilities Department (AUD). Funds are available in the Augusta Utilities Project account. 3. Motion to approve the minutes of the Engineering Services Attachments Committee held on May 28, 2013. 4. Notification of the award of a contract with Quality Storm Attachments Water Solutions for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #11-130 in the amount of $587,688.53, Bid item #13-116. 5. Presentation by Rev. Melvin Ivey regarding who determines Attachments what lots are being cut in the grass cutting process. 6. Discuss the possible contamination and delinquent taxes of the Attachments Southern Milling Company property located at 1015 Twiggs Street. (Requested by Commissioner Williams) (Referred from May 28 Engineering Services Committee) 7. Update/status report from the Director of Engineering Attachments Department regarding the Wilkerson Garden Drainage Project.  (Requested by Commissioner Marion Williams) (Referred from June 4 Commission meeting) 8. Approve the deeds of dedication, maintenance agreements, and Attachments road resolutions submitted by the Engineering and Augusta Utilities Departments for Willhaven Subdivision, Phase III, Section III. www.augustaga.gov  Engineering Services Committee Meeting 6/10/2013 1:00 PM Approval of request for maintenance and operating agreement of 15th Street bridge mural Department: Planning and Development Caption: Motion to approve the maintenance agreement with the Georgia Department of Transportation for the installation of a mural on the Wrightsboro Rd. Side of the 15th Street Rosa T. Beard Memorial Bridge. Background: As part of the visioning process of the Augusta Sustainable Development Implementation Program as funded by the DOT Tiger II/ HUD Community Challenge Grant, a mural was designed through public input at multiple public meetings. The mural design and request was sent to the Georgia Department of Transportation, the Federal Department of Transportation, and the Federal Department of Housing and Urban Development. The mural design has been shown at all of the projects public meetings since its creation (8) and was approved by all. Analysis: The mural is to be executed by David, Lucy, and Jace McTier who are professional artists. They took input and design features from the community members at the public meetings and created the mural design. The paint they will be using is a special blend from Sherwin Williams that has specialized pigments that allow for much greater longevity. Also, they will apply a special coating that protects the mural from any potential graffiti by allowing the mural to be pressure washed without negatively impacting the work of art. The mural is a wonderful way to beautify the area while paying tribute to the community’s past and its hopeful future. Financial Impact: There will be no City of Augusta funds required. All mural installation costs are funded through the DOT Tiger II/ HUD Community Challenge Grant. Alternatives: Approve or deny Recommendation: Approve maintenance agreement with Georgia Department of Cover Memo Transportation. Item # 1 Funds are Available in the Following 220-01-6313 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 2 \nPage 1 Rev: May 21, 2010 RIGHT OF WAY MOWI G A D MAI TE A CE AGREEME T By and Between THE GEORGIA DEPARTME T OF TRA SPORTATIO A D APPLICA T THIS AGREEME T made and entered into this _____ day of _____________, 20____ by and between the DEPARTME T of Transportation, an agency of the State of Georgia, hereinafter alternately referred to as “DEPARTME T” or “LICE SOR”, and the APPLICANT hereinafter referred to as “LICE SEE”. WHEREAS, the DEPARTME T desires to enter into a public/private partnership to perform certain services relating to mowing and maintenance within DEPARTME T’S right of way, hereinafter called the “PROJECT”, and WHEREAS, the LICE SEE has represented to the DEPARTME T that, if such permission is granted to the LICE SEE, LICE SEE shall bear all costs and liability associated with the PROJECT; and WHEREAS, the LICE SEE has represented to the DEPARTME T that they are qualified and experienced to provide such services and the DEPARTME T has relied upon such representations; OW, THEREFORE, for and in consideration of the mutual promises and covenants as herein contained, it is agreed by and between the parties hereto that: Item # 1  Attachment number 2 \nPage 2 ARTICLE I SCOPE OF PROJECT The DEPARTME T shall permit the LICE SEE to perform or cause to be performed, the PROJECT consisting of certain services related to maintaining an identified section of the DEPARTME T’S rights of way. This permission shall be granted by the means of this Agreement for the entire scope of the PROJECT, as set forth herein. The maintenance duties and responsibilities of the LICE SEE are defined and set forth in Article XI – MAI TE A CE WORK PLA of this Agreement, and further enumerated and described in Exhibit ‘A’ – Application and Permit for Special Encroachment with approved drawings or final working drawings for a Department-approved construction PROJECT. Exhibit ‘A’ is attached hereto and incorporated by reference as if fully set out herein. The PROJECT location shall be defined or delineated as part of Exhibit ‘A’. The required Special Encroachment Permit and/or the construction PROJECT final working drawings are to be approved or issued by the DEPARTME T. Should the LICE SEE desire that these maintenance services be performed by a third party, LICE SEE and the third party shall enter into subsequent agreement, whereby the LICE SEE shall assume all responsibility of repayment to the third party for those services to be rendered as set forth in Article XI - MAI TE A CE WORK PLA . The Agreement between LICE SEE and any third parties to this Agreement, shall meet all operational and administrative requirements, including the provisions of liability insurance, set forth by the DEPARTME T, and all liability associated with the PROJECT shall be borne by LICE SEE and any third parties, as set forth in Article VIII, herein. Item # 1  Attachment number 2 \nPage 3 ARTICLE II EXECUTIO OF CO TRACT A D AUTHORIZATIO TIME OF PERFORMA CE Time is of the essence in this agreement. The LICE SEE shall execute this Agreement and return it to the DEPARTME T within thirty (30) days after receipt of contract forms from the DEPARTME T. The LICE SEE shall begin work on the PROJECT under this Agreement immediately after receiving a signed and executed copy of the Agreement (unless noted otherwise in Exhibit A or upon PROJECT construction completion). Subject to the terms and conditions set forth in this Agreement, and upon execution of this Agreement, the DEPARTME T grants the right to the LICE SEE to mow, edge, and maintain, as set forth in Article XI- MAI TE A CE WORK PLA , that specific section of right-of-way identified in this Agreement, and herein defined as the PROJECT. The duration of this Agreement shall be for fifty years from the date above first written unless terminated sooner by the DEPARTME T or LICE SEE. ARTICLE III SUBSTA TIAL CHA GES If, prior to the satisfactory completion of the services under this Agreement, any party materially alters the scope, character or complexity of the services from those required under the Agreement, a Supplemental Agreement shall be executed between the parties. It is understood, however, that LICE SEE shall not engage in any activities or conduct any work which would be considered to be outside the scope of the permission granted to LICE SEE by the DEPARTME T. Minor changes in the work which do not involve increased compensation, extensions of time or changes in the goals and objectives of the work may be made by written notification of such change by any party with written approval by the other parties. Item # 1  Attachment number 2 \nPage 4 ARTICLE IV ASSIG ME T It is understood by the LICE SEE that the work is considered personal and, except as provided for in Article I, LICE SEE agrees not to assign, sublet or transfer any or all of their interest in this Agreement without prior written approval of the DEPARTME T. ARTICLE V CO TRACT DISPUTES This Agreement shall be deemed to have been executed in __Fulton__County, Georgia, without reference to its choice of law doctrine, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. Any litigation arising out of this contract shall be commenced within the State of Georgia. The foregoing provisions shall not be construed as waiving any immunity to suit or liability, including without limitation, sovereign immunity which may be available to the Department. ARTICLE VI I SURA CE Prior to beginning work, the LICE SEE shall obtain and certify to the DEPARTME T that it has the following minimum amounts of insurance coverage: (a) Workmen’s Compensation Insurance in accordance with the laws of the State of Georgia. (b) Public Liability Insurance in an amount of not less than one hundred thousand dollars ($100,000) for injuries, including those resulting in death to any one person, and in an amount of not less than three hundred thousand dollars ($300,000) on an account of any one occurrence, or proof of self-insurance. (c) Property Damage Insurance in an amount of not less than fifty thousand dollars ($50,000) from damages on account of any occurrence, with an aggregate limit of one hundred thousand dollars ($100,000), or proof of self-insurance. Item # 1  Attachment number 2 \nPage 5 (d) Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the PROJECT. (e) Insurance shall be maintained in full force and effect during the life of the PROJECT. The LICE SEE shall furnish upon request to the DEPARTME T, certificates of insurance evidencing such coverage. These certificates shall also provide that the insurance will not be modified or canceled without a 30 day prior written notice to the DEPARTME T. Failure by the LICE SEE to procure and maintain the insurance as set forth above shall be considered a default and cause for termination of this Agreement and forfeiture of the Performance and Payment Bonds. The LICE SEE shall, at least fifteen (15) days prior to the expiration date or dates of expiring policies, deposit certified copies of renewal, or new policies, or other acceptable evidence of insurance with the DEPARTME T. ARTICLE VII COMPE SATIO It is agreed that LICE SEE shall conduct all work at no cost to the DEPARTME T, and without compensation from the DEPARTME T. It is further agreed that any and all issues relating to compensation and payment shall be resolved by and between LICE SEE and any successors, subcontractors, or assigns thereto. The DEPARTME T and LICE SEE further agree that, should the DEPARTME T be required to conduct any inspections and/or supervision of the PROJECT beyond that which would normally occur in the ordinary course of the DEPARTME T’S maintenance activities, LICE SEE shall reimburse the DEPARTME T for such inspection and supervision. The rate of reimbursement for the DEPARTME T’S inspection and supervision shall in no case exceed a rate determined to be reasonable by the parties. Should LICE SEE and the DEPARTME T desire to change this agreement at a later date to provide for compensation to LICE SEE, or any successors or assigns thereto, such change shall only be permitted by a supplemental agreement as set forth in Article III herein. Any supplemental agreements involving compensation shall be subject to the DEPARTME T review and approval. Item # 1  Attachment number 2 \nPage 6 ARTICLE VIII RESPO SIBILITY FOR CLAIMS A D LIABILITY LICE SEE OT AGE T OF DEPARTME T LICE SEE, and all successors and assigns thereto, shall save harmless the DEPARTME T, its officers, agents, and employees from all suits, claims, actions or damages of any nature whatsoever resulting from the performance of work assigned to LICE SEE under this Agreement. LICE SEE further agrees that they shall be fully responsible for injury or damage to landscaping, landscape related items, and any other non-standard and decorative elements installed by or for the LICE SEE within the right of way, and for any damage to the DEPARTME T’S signs, structures, or roadway fixtures, if LICE SEE causes the damage. These indemnities shall not be limited by reason of the listing of any insurance coverage. It is further understood and agreed that LICE SEE, or any successor or assigns thereto, in the conduct of any work involved in the PROJECT, shall not be considered the agent of the DEPARTME T or of the State of Georgia. ARTICLE IX TERMI ATIO OF CO TRACT The DEPARTME T may terminate this contract for just cause at any time by giving of thirty (30) days written notice of such termination. Upon receipt of such notice of termination, LICE SEE shall discontinue and cause all work under this contract to terminate upon the date specified in the said notice. In the event of such termination, the DEPARTME T shall be paid for any amounts as may be due it as specified in Article VII up to and including the specified date of termination. LICE SEE shall have the right to terminate this contract at any time, provided that such termination is first approved by the DEPARTME T, and that the DEPARTME T is reimbursed in full for all services rendered pursuant to Article VII. The DEPARTME T and LICE SEE further agree that, should the DEPARTME T allow the LICE SEE to terminate the agreement, the termination, unless determined otherwise in writing by the DEPARTME T, shall be contingent upon the following: Item # 1  Attachment number 2 \nPage 7 A. The LICE SEE, at the discretion of the DEPARTME T, removing the planted landscaping, landscape related items, and any other non-standard and decorative elements that were installed by or for the LICE SEE at no cost to the DEPARTME T. B. The LICE SEE restoring the removed landscape areas to their original condition or a condition that meets federal standards and is acceptable to the DEPARTME T. C. The LICE SEE restoring the removed non-standard and decorative elements with standard DEPARTME T elements that meet federal and state requirements. D. The LICE SEE reimbursing the DEPARTME T in full any state and/or federal funds used to purchase and install the landscaping, landscape related items, and other non- standard and decorative elements that are no longer to be maintained by the LICE SEE. The DEPARTME T and the LICE SEE agree that, should the LICE SEE fail to perform the maintenance, as set forth in Article XI - MAI TE A CE WORK PLA , the DEPARTME T may require the LICE SEE to remove, restore, and reimburse according to items “A”, “B”, “C”, and “D” above, as applicable, and then terminate the agreement. ARTICLE X COMPLIA CE WITH APPLICABLE LAW The undersigned certify that: A. This Agreement is subject to applicable state and federal laws, standards, and rules and regulations. B. The provisions of Sections 45-10-20 through 45-10-28 of the Official Code of Georgia Annotated relating to Conflict of Interest and State Employees and Officials Trading with the State have been complied with in full. C. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-Free Workplace Act” have been complied with in full. Item # 1  Attachment number 2 \nPage 8 ARTICLE XI EXHIBIT A: MAI TE A CE WORK PLA /LA DSCAPE MAI TE A CE AGREEME T For all maintenance activities, at a minimum, abide by the Federal Manual of Uniform Traffic Control Devices (MUTCD) standards, current edition, for temporary traffic control. Move equipment or materials on or across a traveled way in a manner as not to unduly interfere with traffic. Installed Non-standard Fencing/Site Furnishings/Murals/Signs/Walls • Repair and/or replace damaged components. • Replace or install a temporary construction work fence immediately if the damage involves a safety issue. • LICENSEE is responsible for all maintenance of non-standard fencing/site furnishings/murals/signs • Artwork on the mural cannot be copyrighted NOTE: All major maintenance repair activities and activities that may interfere with traffic or pedestrian flow within the right of way project limits, such as travel lane/walkway closures, require the LICENSEE notify the Department at least 48 hours prior to the activity to coordinate and gain Department approval. Item # 1  Attachment number 2 \nPage 9 The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the day and year above first written. GEORGIA DEPARTME T OF TRA SPORTATIO ______________________________________ Commissioner or designee ATTEST: ______________________________________ Angela M. Whitworth Treasurer LICE SEE: _______________________________________ (Title) Sworn to before me this _______day of _________________, 20____. ________________________________________ NOTARY PUBLIC My commission expires _____________, ______. Item # 1  Attachment number 2 \nPage 10 EXHIBIT ‘A’ (Attach the Application and Permit for Special Encroachment with approved drawings or the final working drawings for a Department-approved construction) Item # 1  Engineering Services Committee Meeting 6/10/2013 1:00 PM Marvin Griffin Road Improvements Project SA #4, and Change #6 Department: Abie Ladson, PE Director Caption: Approve CPB #323-041110-296823603, Supplemental Agreement Number Four, and Change Number Six with Hussey, Gay, Bell and DeYoung, Inc. in the amount of $41,000.00 to survey, design and construct a 16 inch water main for the Marvin Griffin Road Improvements Project, as requested by the Engineering Department (AED) & the Utilities Department (AUD). Funds are available in the Augusta Utilities Project account. Background: The Marvin Griffin Road Improvements Project is an approved project and is under Phase I construction (utility relocations). AUD made an assessment and determined an existing 14 inch water main within the project limits, needs replacing. The attached supplemental cost proposal for additional design work was submitted by Hussey, Gay, Bell, and De Young, the Design Engineering Firm of record. Analysis: Services covered under this supplemental agreement are needed to complete the water main design. A timely completion of this design is critical to maintaining the proposed construction Phase II schedule. Financial Impact: Funds are available in the Augusta Utilities Account #507043410- 5212115/80900030-5212115 upon Commission approval. Alternatives: 1) Approve CPB #323-041110-296823603, Supplemental Agreement Number Four, and Change Number Six with Hussey, Gay, Bell and DeYoung, Inc. in the amount of $41,000.00 to survey, design and construct a 16 inch water main for Marvin Griffin Road Improvements Project and the as requested by Engineering Department (AED) & the Utilities Department (AUD). Funds are available in the Augusta Utilities Project account. 2)Do not approve and identify an alternate plan to address identified needed improvement. Cover Memo Item # 2 Recommendation: Approve Alternative Number One Funds are Available in the Following 507043410-5212115/80900030-5212115 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD (S.R. 56 to S.R. 56 Spur) CHANGE NUMBER SIX BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to CPB#323-041110-296823603. This project is for Supplemental Agreement Number Four for Hussey, Gay, Bell & DeYoung, Inc in the amount of $41,000.00 to be funded from the Augusta Utilities. This agreement is for the design of a new 16" water main meeting the requirements of Augusta Utilities for the length of Marvin Griffin Road. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II $ 2,091,400 Special 1% Sales Tax, Phase III $ 1,375,600 Augusta Utilities $ 36,230 Augusta Utilities $ 41,000 $ 3,544,230 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky, Butler & Phinzy Swamp $ 3,544,230 1st & 2nd $ 3,544,230 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Item # 2 1 of 2  Attachment number 1 \nPage 2 Augusta-Richmond County, Georgia CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD (S.R. 56 to S.R. 56 Spur) CHANGE NUMBER SIX CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPECIAL 1% SALES TAX, PHASE III 323-041110-0000000-000000000 ($1,375,600) ($1,375,600) 322-041110-0000000-000000000 ($2,091,400) ($2,091,400) 507043410-5212115-80900030 ($36,230) ($41,000) ($77,230) TOTAL SOURCES: ($3,503,230) ($41,000) ($3,544,230) USE OF FUNDS ADVERTISING 323-041110-5233119-296823603 $2,000 $2,000 ENGINEERING 323-041110-5212115-296823603 $150,000 $150,000 RIGHT OF WAY 323-041110-5411120-296823603 $150,000 $150,000 RAILROAD PERMIT 323-041110-5414610-296823603 $30,000 $30,000 CONSTRUCTION 323-041110-5414110-296823603 $2,850,000 $2,850,000 AUGUSTA UTILITIES $36,230 $41,000 $77,230 507043410-5212115-80900030 OTHER FUNDING $36,230 CONTINGENCY 323-041110-6011110-296823603 $285,000 $285,000 TOTAL USES: $3,503,230 $41,000 $3,544,230 Item # 2 2 of 2  Attachment number 2 \nPage 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for AUGUSTA-RICHMOND execution. For information reference this request, contact COUNTY Engineering at ext 5070. Thanks ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project umber(s): 323-041110-296823603 Supplemental Agreement umber: 4 Purchase Order umber: 57943 WHEREAS, We, Hussey, Gay, Bell & DeYoung International, Inc., Consultant, entered into a contract with Augusta-Richmond County on December 18, 2001, for engineering design services associated with the Marvin Griffin Road Improvements, Project No. 323-041110-296823603, File Reference No. 05-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services needed for new 16” water main It is agreed that as a result of the above modification the contract amount is increased by $41,000.00 from $208,740.00 to a new total of $249,740.00. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Hussey, Gay, Bell & De Young International, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Deke S. Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Item # 2 (SA02 – For changes greater than $20,000) April 2005 Attachment number 3 \nPage 1 Item # 2 Attachment number 3 \nPage 2 Item # 2 Attachment number 3 \nPage 3 Item # 2 Attachment number 3 \nPage 4 Item # 2  Engineering Services Committee Meeting 6/10/2013 1:00 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Engineering Services Committee held on May 28, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3 Attachment number 1 \nPage 4 Item # 3  Engineering Services Committee Meeting 6/10/2013 1:00 PM Notification of award for a construction contract to Quality Storm Water Solutions. for construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #11-130 in the amount of $587,688.53. Bid item #1 Department: Augusta Utilities Department Caption: Notification of the award of a contract with Quality Storm Water Solutions for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #11-130 in the amount of $587,688.53, Bid item #13-116. Background: The objective of this project is to provide water and sewage connections on Fort Gordon. This project will consist of multiple connections various sizes and installation up to 2300 LF of sewer main and 2550 LF of water main. Some connections to the existing infrastructure will be upgraded and some connections will be for new infrastructures throughout the base. Analysis: Quality Storm Water Solutions. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department desires to inform commission of the award of this contract to construct the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #11-130 to Quality Storm Water Solutions. Financial Impact: $587,688.53, under account number 507043490-5425410 / 88886666-5425410 Alternatives: No alternatives due to the contract being awarded under the Task Order Program for Infrastructure RFQ #11-130 Recommendation: We are informing commission of the department's award of the contract with Quality Storm Water Solutions in the amount of $587,688.53 for the construction of the Fort Gordon New Water and Sewage Connections Project under the Task Order Program for Infrastructure RFQ #11-130 Cover Memo Item # 4 Funds are Available $587,688.53 from account 507043490-5425410 / 88886666- in the Following 5425410 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4  Attachment number 1 \nPage 1 Invitation to Bid Sealed bids will be received at this office on Tuesday, May 7, 2013 @ 3:00 p.m. for furnishing: Bid Item 13-116 Fort Gordon New Water & Sewage Connections for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $25.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 724-7924) beginning Thursday, April 18, 2013. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Thursday, April 25, 2013 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 26, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Revised: 8/15/2011 Item # 4  Bid Item #13-116 Fort Gordon New Water and Sewage Connections for Augusta, Georgia - Utilities Department Bid Due: Tuesday, May 7, 2013 @ 3:00 p.m. VENDORS Attachment B E-Verify # Bid Bond SAVE Form Lump Sum Blair Construction, Inc. PO Box 770 Yes 224004 Yes Yes $590,985.87 Evans, GA 30809 Quality Storm Water Solutions P.O. Box 1847 Yes 233338 Yes Yes $587,688.53 Evans, GA 30809 Contract Management, Inc. 1827 Killingsworth Augusta, GA 30904 Eagle Utility Contracting, Inc. 1350 Branch Road Yes 206663 Yes Yes $725,885.75 Bishop, GA 30627 Item # 4 Attachment number 2 \nPage 1 Page 1 of 1 Attachment number 3 \nPage 1 Item # 4 Attachment number 4 \nPage 1 Item # 4  Attachment number 5 \nPage 1 ATTN: THERON SAPP ATTN: JAMES WILLIAMS ATTN: TONY HIGHFIELD QUALITY STORM WATER SOLUTIONS CONTRACT MANAGEMENT INC EAGLE UTILITY 437 CAMBRIDGE CIRCLE 1827 KILLINGSWORTH 1350 BRANCH ROAD MARTINEZ GA 30907 AUGUSTA GA 30904 BISHOP, GA 30627 ATTN: PATRICK DILLARD Tom Wiedmeier Jerry Delaughter BLAIR CONSTRUCTION PO BOX 770 Augusta Utilities Augusta Utilities EVANS, GA 30809 Bay Street Bay Street Stanley Aye Yvonne Gentry Augusta Utilities Municipal Building RD Bay Street LSB – 3 FLOOR Bid Item #13-116 Bid Item 13-116 Fort Gordon New Fort Gordon New Water & Sewage Water & Sewage Connections Connections Faxed and Mailed 4/19/13 For Utilities Department Bid Due: Tues 5/7/13 @ 3:00 p.m. Item # 4  Engineering Services Committee Meeting 6/10/2013 1:00 PM Rev. Melvin Ivey Department: Clerk of Commission Caption: Presentation by Rev. Melvin Ivey regarding who determines what lots are being cut in the grass cutting process. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5  Engineering Services Committee Meeting 6/10/2013 1:00 PM Southern Milling Company Department: Clerk of Commission Caption: Discuss the possible contamination and delinquent taxes of the Southern Milling Company property located at 1015 Twiggs Street. (Requested by Commissioner Williams) (Referred from May 28 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 1 \nPage 2 Item # 6 Attachment number 1 \nPage 3 Item # 6 Attachment number 1 \nPage 4 Item # 6  Engineering Services Committee Meeting 6/10/2013 1:00 PM Wilkerson Garden Drainage Project Department: Caption: Update/status report from the Director of Engineering Department regarding the Wilkerson Garden Drainage Project. (Requested by Commissioner Marion Williams) (Referred from June 4 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7  Engineering Services Committee Meeting 6/10/2013 1:00 PM Willhaven Subdivision Phase III, Section 3 Department: Engineering Department-Abie L. Ladson, P.E., CPESC, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Willhaven Subdivision, Phase III, Section III. Background: The final plat for Willhaven Subdivision, Phase III, Section III, was approved by the Commission on January 15, 2013. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact: By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Willhaven Subdivision, Phase III, Section III. 2. Do not approve and risk litigation. Cover Memo Item # 8 Recommendation: Approve Alternative Number One. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. 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