Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, February 14, 2023 1:20 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Alvin Mason Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett 1. Motion to award Bid Item 22-287 for Water Well Pumps and Motors to the Lowest Bidder - Wastewater Solutions LLC. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 2. Motion to approve Duke’s Root Control Bid 23-262 Chemical treatment of sanitary sewer lines for grease and roots. The initial term of the contract shall be for the period of one year to expire on December 31, 2023. The contract may be extended for four additional one-year periods with the mutual consent of the Owner and Contractor. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 3. Motion to approve the minutes of the Engineering Services Committee held on January 31, 2023. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 4. Approve Sole Source Procurement of quarterly inspection and preventive maintenance of Hypochlorite Generation Equipment at an annual cost of $29,275.00. Motion to approve.  Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 5. Approve and Authorize Reallocation of Right of Way Maintenance Quick Strike $1miillion ARPA funds allocation as; i) $550,000.00 to Windsor Spring Landscaped segment Irrigation System Installation, ii) $265,000 to RCCI for Augusta Engineering Roadway & Drainage Vegetation Maintenance FY2023 Services (charge as service provided), and iii) $185,000 to Vacant Lot Cleanup Program. Also, approve directing Augusta Finance Department issuing Job Ledgers accordingly. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 6. Approve and Authorize allocating $800,000 from Street Lighting Program ARPA designated funds to Greene Street Lighting Reconstruction at segment between 5th Street & East Boundary. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 7. Approve Purchase of Real Property located in the City of Augusta, Georgia commonly known as 3305 Walton Way to be funded by Engineering Stormwater Program Funds and authorized by the Mayor and Clerk of Commission to execute all necessary documents under the direction of Augusta Law Department. Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 8. Approve Award of On-Call Professional Services for Field Engineering, Regulatory Compliance, Filed Operation Improvements, and Emergency Site Work Contract to Infrastructure Management Systems, subject to receipt of signed contract and proper insurance documents. The Contract is effective 1/1/2023 for three years with an option to renew for two additional one-year terms. Also, approve $250,000 to fund these Services. Requested by Engineering. RFP 22-304 Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 9. Consider approval of Change Order No. 1 to Blair Construction, Inc.’s contract to construct the Fort Gordon 15th Street Collector Sanitary Sewer. Motion to approve.  Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 10. Approve and receive as information attached Exhibit A listed Emergency procured rental equipment for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 11. Approve and receive as information attached Exhibit A listed Emergency procured equipment purchases & repairs for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 12. Approve Supplement funding (SA1) to Pond Company (Pond) in the amount of $22,884.40 for Sandpiper Lane and Morningside Drive Streambank Stabilization Construction Phase Services. Requested by Engineering / RFP 19-152. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 13. Approve and receive as information attached Exhibit A listed Emergency procured Services for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements and maintain desirable level of service. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 14. Approve Supplementing Downtown Receptacles Waste Hauling Contract for Removal & Disposal of “Contracted Non-Compliance Waste, Illegal Dumping and Recyclable Waste” Services to Coleman Sanitation. Also, approve $150,000 to fund these Services. Requested by Engineering. Bid 19-135. Supplemental Agreement to expire 12/31/2025. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 15. Discussion on consolidating our cleanup services such as grass cutting, landscaping, tree cutting, etc. under one umbrella. (Requested by Commissioner Alvin Mason) It was the consensus of the committee that this item be received as information without objection.