Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, February 28, 2023 1:20 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Alvin Mason Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett 1. Presentation by Mr. Lenny Birt regarding wildlife protection on Riverwatch Parkway. Motion to approve receiving this item as information. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 2. Motion to approve purchase of 300 meter registers for Augusta Utilities. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 3. Approve on Consent Agenda Purchase Order P450799 to Consolidated Pipe. This was approved by Procurement on/around 1/30/23 for an emergency 12" water meter for an Augusta National construction project. Submitting to committee per policy. Amount is $11,449.00 Motion to delete this item from the agenda. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 4. Consider a resolution regarding hunting around the Phinizy Swamp Nature Park and the Constructed Wetlands. Motion to approve the resolution. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 5. Approve Change Order to Extend AUD Billing Software Upgrade Go Live date by two months and add CO 1 in the amount of $41,000.00 to Systems & Software – PO #22AUA041 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 6. Approve award of Construction Contract to Reeves Construction subject to Value Engineering and in the amount of $12,198,593.15 for Phase I of the Transportation Investment Act (TIA) Projects, Greene Street Improvements Project-Road Segment 5th St. to East Boundary, subject to receipt of signed contracts and proper bonds. RFP 22-294 / requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 7. Approve Task Order funding for Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Cranston Engineering (Cranston) in the amount of $33,150.00 for John C Calhoun/Ellis Street Drainage Conveyance System Improvements Final Design & Construction plans. Requested by the Engineering. RFQ 19-148 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 8. Approve Award of “Augusta’s Grounds and Landscaped Improvements Maintenance” Contract to Augusta Quality LLC for Groups 1, 2 and 3 - Attached EXHIBIT A Contract Services, subject to receipt of signed contract and proper insurance documents. The Contract is effective 1/1/2023 for four years with an option to renew for two additional one-year terms. Also, approve $330,000/year to fund these contracted services. Requested by Engineering. RFP 22-301 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett 9. Motion to approve the minutes of the Engineering Services Committee held on February 14, 2023. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett