Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, August 13, 2024 1:15 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett ABSENT Commissioner Alvin Mason 1. Approve Change Order #1 for additional funding for additional construction services to the rehabilitation of Filter #4 at the Hicks Water Treatment Plant (PO No. 24AUA024). (Approved by Augusta Commission February 6, 2024) Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 2. Change order #1 request to approve funding for additional services to the Grant Writing Services targeted at water and wastewater (PO No. 23AUA153). (Approved by Augusta Commission May 2, 2023) Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 3. Motion to approve Engineering Services Contract with Cranston LLC to provide services related to the Federal Energy Regulatory Commission (FERC) license for the Augusta Canal in the amount of $384,610. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 4. Approve the installation of six (6) speed humps along Tate Road between Bellemeade Drive and Gibson Drive per adopted Augusta speed hump policy. Approve construction funds in the amount of $27,000. AE Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 5. Approve the installation of four (4) speed humps along London Blvd between Dublin Drive and Barton Chapel Road per adopted Augusta speed hump policy. Approve construction funds in the amount of $18,000. AE Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 6. Approve and award “Augusta Streetlight/Outdoor Lighting Assessment and Upgrade Need” contract to Georgia Power. Also approved funding not to exceed a total of $550,000 for completing Phase 1 Services (Augusta Owned Steetlighting Audit). Phase 1 services fee is $90 per streetlight assembly. AE/RFQ #23-241 Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 7. SA #2 Approve Environmental Initial Phase Task Order (TO3) funding for Design, Permitting and Construction Engineering Services Contract to Johnson, Laschober & Associates, PC. (JLA) in the amount of $118,130 for Rocky Creek Improvements. 23LFL222 / 19-152 Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 8. Approve and award Preliminary Engineering Concept Phase (design phase1) of the Design Consultant Services Agreement to Cranston LLC (Cranston) in the amount of $39,874.41 for the Jones Street Roadway & Alley Improvements Project. Award is contingent upon receipt of signed agreement. AE/ RFQ 24-162 Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 9. Approve the sole source purchase from Peek Paving for thermoplastic restriping of Tobacco Rd between Deans Bridge Rd and Doug Bernard Pkwy and Plantation Rd between Peach Orchard Rd and Windsor Springs Rd. Also, Approve funds in the amount of $180,850.00. AE Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 10. Discuss the Service Level Delivery Strategy for engineering as it pertains to repaving streets and filling potholes. (Requested by Commissioner Stacy Pulliam - referred from August 6 Commission meeting) Motion to approve tasking the Engineering Department with meeting with the Interim Administrator and the 311 Department to set up a dedicated phone or email to receive calls or emails regarding the process for reporting potholes that need repairs. Motion made by Garrett, Seconded by Smith-McKnight. No action is taken on this motion due to the passage of the substitute motion. Substitute motion to approve receiving this item as information. Motion made by Garrett, Seconded by Lewis. It was the consensus of the committee that this item be received as information without objection. 11. Provide an update on the schedule for lot maintenance on city owned lots, ditches, right of ways and creeks.(Requested by Commissioner Stacy Pulliam - referred from August 6 Commission meeting) It was the consensus of the committee that this item be received as information without objection. 12. Motion to approve the minutes of the Engineering Services Committee held on July 30, 2024. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 13. Ms. Shirley Robinson regarding broken water meter and property taxes for solid waste service. Presentation is made by Ms. Robinson; she will discuss her concerns with the Utilities Department Director and the Deputy Administrator.