Finance Committee Meeting

Finance Committee Meeting Virtual/Teleconference - 4/13/2021 ATTENDANCE: Present: Hons. Sias, Chairman; D. Williams, Vice Chairman; McKnight and Scott, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Motion to approve the minutes of the Finance Committee held on March 9, Item 2021. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner approve. Commissioner Approve Catherine Smith- Passes Motion Passes Dennis Williams McKnight 4-0. 2. Consider request from Probate Judge Harry James regarding a new staff Item position in the Probate Court. Action: Rescheduled Motions Motion Motion Motion Made By Seconded By Type Text Result Commissioner Motion to Commissioner Approve Catherine Smith- approve. Dennis Williams McKnight No action is taken on this motion due to the passage of the substitute motion. Motions  Motion Motion Text Made By Seconded By Motion Type Result Substitute motion to refer this item to the Commissioner full Commission Commissioner Catherine Defer Passes with no Francine Scott Smith- recommendation. McKnight Motion Passes 4-0. 3. Discuss the purpose and process of our annual budget.(Requested by Item Commissioner Sammie Sias) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve authorizing the Administrator to organize a budget Commissioner workshop and an Commissioner Catherine Approve Passes American Rescue Plan Francine Scott Smith- workshop for the McKnight Commission in May. Mr. D. Williams out. Motion Passes 3-0. www.augustaga.gov  Finance Committee Meeting 4/13/2021 1:15 PM Attendance 4/13/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting virtuaVTeleconference - 3l9lz0zl ATTENDANCE: Present: Hons. Sias, chairman; D. williams, vice chairman; Scott, member. Absent: Hons. Hardie Davis, Jr., Mayor; McKnight, member. FINANCE 1. Approve funding for the January 5,2021 General and Special Election Runoff Item and remaining2}2l elections. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Approve approve. Commissioner Commissioner Passes Motion Passes Francine Scott Sammie Sias 3-0. 2. Motion to approve the minutes of the Finance Committee held on February Item 23,2021. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Approve approve. Commissioner Commissioner Motion Passes Francine Scott Sammie Sias Passes 3-0. www.augustaqa.pov  Finance Committee Meeting 4/13/2021 1:15 PM Minutes Department: Presenter: Caption: Motion to approve the minutes of the Finance Committee held on March 9, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Finance Committee Meeting 4/13/2021 1:15 PM Probate Court Clerk's Position Department: Probate Court Presenter: Judge Harry James, Caption: Consider request from Probate Judge Harry James regarding a new staff position in the Probate Court. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Finance Committee Meeting 4/13/2021 1:15 PM Purpose and process of our annual budget Department: Presenter: Commissioner Sammie Sias Caption: Discuss the purpose and process of our annual budget. (Requested by Commissioner Sammie Sias) Background: Generally, the budget represents the vision and goals of the governing political body. The process should not be that after department directors submit their needs that is then come to the commission offering little or no opportunities to influence a budget that is considered balanced at the time the commission receives it. It should be the exact opposite, the vision, the goals and community needs, as determined by the Augusta Commission should leadoff the process. Analysis: The citizens of Augusta Richmond County have entrusted the Commission with all the tools to improve and move our city forward. We have the Storm Water Program, The Sanitary Sewage Connection Program, SPLOST 7, the Transportation Improvement Act (TIA), SPLOST 8, and our annual budget. We must connect each of these critical resources to function with one purpose in bettering the life of our residents and visitors to this great city. Our vision cannot and must not be year to year. It is time for the governing body to task the Administrator with a vision, both short and long term, utilizing public input, seeking professional guidance, and commission experience to move us in the right directoion. Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: