Finance Committee Meeting

Finance Committee Meeting Virtual/Teleconference - 3/9/2021 ATTENDANCE: Present: Hons. Sias, Chairman; D. Williams, Vice Chairman; Scott, member. Absent: Hons. Hardie Davis, Jr., Mayor; McKnight, member. FINANCE 1. Approve funding for the January 5, 2021 General and Special Election Runoff Item and remaining 2021 elections. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes Francine Scott Sammie Sias 3-0. 2. Motion to approve the minutes of the Finance Committee held on February Item 23, 2021. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes Francine Scott Sammie Sias 3-0. www.augustaga.gov  Finance Committee Meeting 3/9/2021 1:20 PM Attendance 3/9/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Augusta Georgia 2020 Election Expenditures 2021 projection 2020 Budget Actual Balance Board of Elections 652,570 664,910 (12,340) Election Expenses 1,329,040 1,658,396 (329,356) CTCL Grant- 1st Grant 2020 386,280 386,279 1 2,367,890 2,709,585 (341,695) Additional Funding Georgia CARES allocation 250,000 CTCL Grant - 2nd (total $284,650) 91,695 341,695 2020 Deficit (341,695) Balance 0 2021 Budget Actual Balance Election Expenses 154,800 - 154,800 CTCL Grant 2nd ($248,650-$91,695) 192,955 179,066 13,889 347,755 179,066 168,689 Additional Funding Contingency - 2021 140,000 Contingency - 2020 107,750 247,750 Total Funds Available for remaining 2021 Elections 416,439  Finance Committee Meeting 3/9/2021 1:20 PM Approve Funding for the January 5, 2021 General and Special Election Runoff Department: Board of Elections Presenter: Lynn Bailey Caption: Approve funding for the January 5, 2021 General and Special Election Runoff and remaining 2021 elections. Background: A state-wide runoff was conducted on January 5, 2021 for two US Senate seats and one Public Service Commission. The election was required by law. Analysis: This was a very large election with an unprecedented turnout for a runoff. Preliminary cost for the election is approximately $400,000. $140,000 has been set aside in the Contingency Budget for runoffs in 2021. This is a request to draw down those funds to apply to the cost of the Election. Other funding sources for this runoff will be through grant awards. The balance of the election funds wail be used for the SPLOST election in March and the potential November election. With the enhanced safety requirements due to the ongoing pandemic, the cost per election is estimated to be between $200,000 and $250,000. Financial Impact: $140,000 from Contingency designated for elections and runoffs. $107,750 from 2020 contingency designated for elections and runoffs. Alternatives: None Recommendation: Approve the request Funds are Available in the $140,000 Contingency $107,750 carryover from 2020 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Finance Committee Meeting VirtuaUTeleconference - 2 I 23 I 202I ATTENDANCE: Present: Hons. Sias, Chaiffnan; D. Williams, Vice Chairman; McKnight and Scott, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Motion to approve the minutes of the Finance Committee held on February 9, Item 2021. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner approve. Commissioner Approve Motion Passes Dennis Williams Catherine Smith- Passes 4-0. McKnight www.augustaqa.gov  Finance Committee Meeting 3/9/2021 1:20 PM Minutes Department: Presenter: Caption: Motion to approve the minutes of the Finance Committee held on February 23, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: