Regular Council Meeting

REGULAR COUNCIL MEETING MONDAY, NOVEMBER 06, 2023 at 7:00 PM CITY HALL BUILDING MINUTES 1. CALL TO ORDER A. Pastor Malcom Lewis - Beacon of Light Church B. Pledge of Allegiance C. Add Items to Agenda 13 D - Privilege License 14 B - SDS Independent Contractor Agreement 14 C - Austell Gas Franchise Agreement/City of Mableton Motion made by Anderson, Seconded by Myrick. Voting Yea: Leverette, Adams, Elder, Lamar 2. CONSENT AGENDA – INFORMATION AND UPDATE (No action required by Council – See Specific Department Director before a Meeting) 3. CONSENT AGENDA A. Approve Bills B. Approve Legal Bills C. Approve Minutes of Regular Council Meeting Motion made by Anderson, Seconded by Adams Voting Yea: Leverette, Myrick, Elder, Lamar 4. EXCEPTION TO CONSENT AGENDA 5. CITIZENS REPORT Joy Anderson read an email regarding East Meets West. Attorney Kimbrough stated this is in litigation and cannot be discussed. Derek Caffe stated that Create Austell is planning a walking tour through Austell in early 2024. 6. GAS SYSTEM REPRESENTATIVE Ollie Clemons Attorney Kimbrough stated we are a little behind last year by about 1 1/2 days and everything else is going good. 7. FINANCE REPORT Valerie Anderson, Chairperson Denise Lowe, Director A. Monthly Financial Report 8. GENERAL ADMINISTRATION Melanie Elder, Chairperson Elizabeth Young, Director A. No Report 9. POLICE DEPARTMENT Devon Myrick, Chairperson Scott Hamilton, Police Chief A. Stats B. BVP (Bulletproof Vest Partnership) Grant Approval - For Informational Purposes Only The Bureau of Justice Assistance (BJA) awarded the Austell Police Department $7,000 in federal funding to assist in purchasing ballistic vests and vest carriers. The Bulletproof Vest Partnership grant is a possible continuous annual grant opportunity for the police department. C.RMS (Record Management System) PowerPoint - For Informational Purposes Only PowerPoint presentation was presented at pre-agenda. D. Demonstration of newly assigned Rifles & Less Lethal Shotguns by Lt. Taylor 10. FIRE DEPARTMENT Marlin Lamar, Chairperson Brandon Merritt, Fire Chief A. Fire Report 11. PUBLIC WORKS DEPARTMENT Sandra Leverette, Chairperson Bo Garrison, Director A. No Report 12. PARKS DEPARTMENT Meredith Adams, Chairperson Darrell Weaver, Director A. No Report 13. COMMUNITY AFFAIRS Valerie Anderson, Chairperson Darrell, Weaver, Director A. Code Enforcement Report B. Threadmill Complex HVAC Replacement Bid Approval It is the recommendation of the Community Affairs Department to accept and approve the bidding of Maxair Mechanical as the lowest bidder in the amount not to exceed $1,119,899.00 which includes $1,023,761.00 for the HVAC System, $76,138.00 for extra boilers to retain as backups and $20,000.00 as a contingency for potential increases. Bidders: Name Amount Maxair Mechanical $1,023,761.00 HVAC System $76,138.00 extra boilers $20,000.00 contingency $1,119,899.00 total Caliber 1 $1,750,167.00 HVAC System $133,012.00 extra boilers $50,000.00 contingency $1,933,179.00 total The funds will be disbursed from SPLOST. Motion made by Anderson, Seconded by Myrick Voting Yea: Leverette, Adams, Elder, Lamar C. Austell Powder Springs Multi-Use Trail Concept Report Adoption Beginning in the Spring of 2022, Staff has worked with Cobb County, Powder Springs, Heath and Lineback and Perez Planning to complete an in-depth study to create a multi-use trail along Austell Powder Springs Road from downtown Austell (Broad Street) connecting to the Silver Comet Trail in Powder Springs. After a series of public input meetings, stakeholder meetings and staff meetings, the feasibility study is now complete and approved by the Cobb County Board of Commissioners at their October 10, 2023 Board meeting. Austell and Powder Springs will now need to approve the document to move forward into the funding stages to complete the project. Staff is recommending approval of the feasibility study as completed. The study is attached for your reference. Motion made by Anderson, Seconded by Leverette Voting Yea: Myrick, Adams, Elder, Lamar D. Alcohol Privilege License Approval for Maxham BP, Inc. & Pat Maxwell's Place Attached is an Alcohol Privilege License request received from Maxham BP, Inc. located at 141 Maxham Road, Austell, GA 30168, and Pat Maxwell’s Place, located at 2710 Jefferson St., Austell, GA 30168. The applicants are the new owners of the business and have conducted and passed the required background check by the Austell Police Department. Staff recommends approval of the requests listed.  Motion made by Anderson, Seconded by Leverette Voting Yea: Myrick, Adams, Elder, Lamar 14. ATTORNEY, DUPREE & KIMBROUGH A. Ethics Resolution This resolution is due for renewal every 4 years per GMA. Motion made by Myrick, Seconded by Anderson Voting Yea: Leverette, Adams, Elder, Lamar B. Independent Contractor Agreement Every 4-5 years we must renew the Service Delivery Strategy agreement with Cobb County. Balli Law Firm has been hired to facilitate this with all of Cobb cities. Motion made by Elder, Seconded by Myrick Voting Yea: Leverette, Anderson, Adams, Lamar C. Franchise Agreement – City of Mableton & Austell Gas System This has been approved by the City of Mableton Mayor and Council and there is a 3% franchise fee for all the customers that are in the City of Mableton. Motion made by Elder, Seconded by Anderson Voting Yea: Leverette, Myrick, Adams, Lamar 15. MAYOR’S REPORT A. Civility Resolution Becoming a City of Civility involves adopting a civility resolution that aligns with the recommendations approved by the GMA Board of Directors and agreeing to the civility pledge based on the nine pillars of civility. In April, the initiative was expanded to include local government non-profit associations. There are now 89 Cities of Civility and four Organizations of Civility in the program. The process has three steps a city should follow to become a “City of Civility”: 1. Download the model Resolution on the GMA website. 2. Adopt the Resolution at a Council Meeting. 3. Email a scanned and signed copy of the Resolution to gcs@gacities.com Motion made by Anderson, Seconded by Adams Voting Yea: Myrick, Leverette, Elder, Lamar  B. A.A.C.I.C. Request for Funds Attached is the A.A.C.I.C. request for funds from our annual committee meeting. Motion made by Myrick, Seconded by Leverette Voting Yea: Anderson, Elder, Adams, Lamar Attorney Kimbrough stated we need to go into executive session for an employee matter and litigation. Motion made by Anderson, Seconded by Adams Voting Yea: Leverette, Elder, Myrick, Lamar Mayor Clemons stated that no motions were made & no votes were taken. 16. ADJOURN Motion made by Myrick, Seconded by Adams Voting Yea: Anderson, Elder, Leverette, Lamar ____________________________ ___________________________ Mayor Attest ____________________________ Date