City Council/Successor Agency/Public Finance Authority

-AMENDED- CITY OF AVENAL JOINT MEETING OF THE AVENAL CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING AUTHORITY THURSDAY, JUNE 23, 2016; 6:00 P.M. AVENAL RECREATION CENTER 717 E. MONTEREY STREET; AVENAL, CA 93204 MINUTES CALL TO ORDER: Mayor Casida called the meeting to order at 6:00 p.m. Council Members Present: Ovalle, Gravelle, Preciado, Casida. Council Members Absent: Woolley. PLEDGE OF ALLEGIANCE: CITY CLERK: Government Code Section 54952.3: The members of the City Council, Successor Agency and Housing Authority are entitled to receive a total of $150.00 each as a result of convening a meeting as the City Council, Successor Agency and Housing Authority and, unless declined, each member will receive $150.00 (maximum aggregate of $300.00 per month per member) as a result of convening a meeting as the City Council, Successor Agency and Housing Authority. CONSENT CALENDAR: All items listed under the consent calendar are considered to be routine and enacted by one motion: (Action) A. City of Avenal/Successor Agency/Housing Authority – Approval of Minutes for June 6, 2016 & June 9, 2016 A motion to approve the Consent Calendar was made by Mayor Pro Tem /Successor Agency/Housing Authority Member Preciado and seconded by Councilmember /Successor Agency/ Housing Authority Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. Mayor Casida announced that Councilmember Woolley is not present due to her attendance at a Conference at Monterey. Melissa Whitten, City Manager announced that Staff would like to add an emergency item regarding elections. Staff was notified yesterday, that the City of Avenal needed to have a resolution in place to authorize the County to conduct City elections if not it will fall on the city. There was a letter sent, but it was sent to the wrong address; therefore, staff was notified yesterday and resolution is due by July 9th. Staff recommendation is by motion add item 9. – F to the agenda as an emergency item. A motion made by Mayor Pro Tem Preciado to add item 9. – F to the agenda as an emergency item and seconded by Councilman Ovalle and carried. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 2 of 14 Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/HOUSING AUTHORITY MEMBER REPORTS/ITEMS FOR CONSIDERATION: A. None. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: Dominica Sanchez commented on the following: 1) She is part of Miss Teen Avenal; 2) she is advocating for Responsible Athletes Program how her daughter has benefited from the program especially their new program the Spirit Squad. She mentioned that these programs help our city and community and asked the Council to help with RAP’s funding. Robbie Robinson, Coach for the Avenal Youth Pirates s commented the following: 1) The RAP is an extremely amazing program for this community. As a coach, it is non-stop coaching and his children benefit from the RAP Program; 2) The City Council should continue to help the RAP Program with sponsorship money and continue to changes lives; and, 3) He concluded with, the Avenal Youth Pirates football team is in need of protective equipment/uniforms and encouraged the City Council to donate to Avenal Youth Pirates Football to help youths. Aden Perez, football player, thanked the City Council on behalf of the Avenal Youth Pirate Football Organization for allowing him to speak tonight. He would like any support that the City Council could provide in purchasing new safety equipment for the football team. They are proud to represent the community and want to represent Avenal well. The board and parents have been busy fundraising and can use any help the City Council can provide the organization and thanked them. ACTIVITY REPORTS/SPECIAL PRESENTATIONS AND COMMITTEE REPORTS: A. Activity Reports: 1) Community Development Department Activity Report: Fernando Santillan, Economic & Community Development Director Fernando Santillan, Economic & Community Development Director reported the following: 1) Shade Structures have been installed at Rice Park at both the small and large playgrounds and both have re-opened. Public Works also added new wood fiber to both playgrounds; 2) Fiber optic cable has been run to the Recreation Center and internet service should be up and running shortly; 3) Flooring and painting should be completed at the Tech Center this week and furniture should be installed in time for the ribbon cutting at the Farmers Market on July 2nd; 4) Work is continuing on a partnership with RSUSD to provide parent-education classes at the new Technology Training Center; 5) Light poles have been installed at Sports Complex and the grant with the State will be wrapping up by the end of this month; 6) The Small Business Resource Workshop on June 15 had a moderate attendance by local businesses (outreach included in-person visits to businesses) but the engagement level by the businesses was outstanding. The entire workshop was conducted in Spanish, although it was planned for English with Spanish translation available. Based on the feedback surveys we received, the business owners in attendance found the event to be extremely valuable; 7) Arroyo Del Camino Apartments expected to be complete by July. Continuing to conduct onsite labor compliance visits with our Consultant R.L. Hastings; 8) Getting ready for next Farmers market on July 2nd. Lourdes has already lined up the entertainment and I will be assisting with creating the promotional materials; 9) We have been helping to organize a volunteer event with Teachers for America, who are visiting Thursday, June 23 with 55 volunteer teachers to reach out to the community in advance of their upcoming efforts in the community; 10) The CDBG grant application period has opened up and we are working with Self- Help on developing the application, which will include different elements (housing, code enforcement, public facilities); 11) Planning Commission staying busy with several permits being reviewed and other potential abatements considered. We are also welcoming our newest Commissioner, Mrs. Ruth Sanchez-Gabriel; and, 12) The monthly city website data for May includes 1,552 visits and 2,944 unique page views. 2) Avenal Police Department Activity Report: Rusty Stivers, Chief of Police Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 3 of 14 Rusty Stivers, Chief of Police reported the following: 1) Health Inspection at Lodging House; 2) Gang Fight; 3) Assault Weapon Recovered; 4) Assault with Vehicle; 5) Probation Search; 6) Community Outreach; 7) Monthly Statistical Report; 8) Total CAD Calls Received; and 9) JSO Report. B. Special Presentations/Requests: 1. None. PUBLIC HEARING(s): 1) Consider Abatement of 941 East Shasta Street / APN: 040-233-019:  Staff Report  Public Hearing  Adopt Resolution Mr. Santillan reported that this item is a continuation of a Public Hearing from the previous City Council meeting as the City Council requested to give Mr. Robinson additional time to be able to clean-up his property and for Community Development and Code Enforcement to work with Mr. Robinson. He is providing an update on the property. The week after the Council meeting got in touch with Mr. Robinson at his home and identified a few things that the City thought Mr. Robinson should clean-up first. If it belongs in your bathroom or kitchen, it should not be in the front yard. Mr. Robinson expressed his desire to keep them in front due to their antique value and gave him until yesterday to clean them up. This is a starting point and he is complying. Staff recommends that City Council continue the Public Hearing to give Mr. Robinson more time in the removal of additional items as determined by staff. Open Public Hearing to Consider Abatement of 941 East Shasta Street / APN: 040-233-019 at 6:25 p.m. Ben Robinson stated that he did what they said and was working to clean up. He wanted to know why he need to do more improvements to his property and he considers the ditch to be a fire hazard. Mayor Casida mentioned that he can see the efforts to comply and will continue the Public Hearing. Councilman Ovalle mentioned that a difference is noticeable but questioned how much more movement is needed? Mr. Santillan requested that maybe the City Council can help answer that by reviewing the pictures and determining how much more needs to be removed. There are some items that are not considered antique and they should focus on those. What Staff is looking for, is to be able to look at the house from the street and not be able to see many of the things Mr. Robinson has on display. Many of the big items have been addressed. After a lengthy discussion, a motion made by Councilman Gravelle to continue the Public Hearing to the next City Council meeting July 14, 2016 to give Mr. Robinson more time in the removal of additional items as determined by staff and second by Mayor Pro Tem Preciado and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None Joint Hearing of the City of Avenal/Successor Agency - RDA Trust Obligation Fund/ Public Finance Authority: 2) Consider Proposed City of Avenal Fiscal Year (FY) 2016/17 City Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 4 of 14 Note: Funding Requests include FY 2016/17 City Budget 3) Consider Proposed Avenal Successor Agency/RDA Debt Obligation Fund FY 2016/17 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution 4) Consider Avenal Housing Authority Fiscal Year 2016/17 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution 5) Consider Proposed Public Finance Authority (PFA) Fiscal Year 2016/17 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Melissa Whitten, City Manager, provided the City Council with a presentation in regards to the Fiscal Year 2015/2016 Budget and entered into record as (Exhibit A). FY 2016/17 BUDGET PRESENTATION (attached Exhibit A) Melissa commented that the City and City Council had worked together for a balanced budget and thanked everyone for a job well done. In conclusion, “Staff presented to the City Council as proposed, a balanced City of Avenal Budget for FY 2016/17. Mayor Casida opened the Joint Public Hearing for the City of Avenal/Successor Agency-RDA Trust Obligation Fund/PFA FY 16/17 Budget and Miscellaneous Fees and Charges at 6:50 p.m. With no comment heard, the Public Hearing was closed at 6:50 p.m. Ms. Whitten stated that as part of the budget process, Staff requested the City Council consideration for the FY 2016/17 Special Funding Requests. Special Funding Requests as follows: Requested Council Approved Fund 10.01000.673 Organization Amount Funding Kings County Commission on Aging – Meals $ 2,000.00 $ 2,000.00 Kings County Commission on Aging – Services $ 1,500.00 $ 1,500.00 Miss Avenal Scholarship Pageant $ 2,000.00 $ 2,000.00 Avenal High School Cheerleaders $ 1,000.00 $ 1,000.00 Avenal Youth Pirates Football $27,045.87 $ 5,000.00 Lemoore Thanksgiving Dinner $ 1,500.00 $ 1,500.00 8th Grade Promotion $ 2,000.00 $ 0.00 Sponsorship, City Council $ 1,250.00 Other as necessary (after the budget) $ 1,000.00 $ 1,000.00 Fund 10.01000.675.5 City Council Contracted Funding RAP $60,000.00 $30,000.00 $93,500.00 $45,250.00 A motion was made by Councilman Ovalle to accept the Special Funding Requests in the amount of 45,250.00; and, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 5 of 14 Ms. Whitten read the budgeted amounts as per advice of the City Attorney (see attached) Ms. Whitten clarified that the City Council can adopt Resolutions for Avenal Fiscal Year 2016/17 City Budget, Avenal Successor Agency/RDA Debt Obligations Fund, Housing Authority and Public Finance Authority by one motion. RESOLUTION 2016-29: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING THE CITY BUDGET FOR FY 2016-17 was adopted on a motion by Councilman Ovalle and seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. RESOLUTION 2016-30: A RESOLUTION OF THE AVENAL SUCCESSOR AGENCY/RDA DEBT OBLIGATION FUND OF THE CITY OF AVENAL ADOPTING AGENCY’S FISCAL YEAR BUDGET 2016/17 was adopted on a motion by Councilman Ovalle and seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 6 of 14 RESOLUTION 2016-31: A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF AVENAL ADOPTING AGENCY’S FISCAL YEAR BUDGET 2016/17 was adopted on a motion by Councilman Ovalle and seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. RESOLUTION 2016-01: A RESOLUTION OF THE AVENAL PUBLIC FINANCE AUTHORITY OF THE CITY OF AVENAL ADOPTING THE AVENAL PUBLIC FINANCE AUTHORITY FY 2016/17 BUDGET was adopted on a motion by Councilman Ovalle and seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. 6) Consider 10 Percent Retention for Highway 269 Intersections Project:  Staff Report  Public Hearing  Adopt Resolution Scott Davis, Public Works Supervisor reported that, the State Legislature approved changes to the way Cities may withhold retention on major construction projects under Public Contractors Code 7201(b) (4). Staff will go out to bid for Highway 269 Intersections Project, which is a complex project due to the safety and health of the residents of Avenal and Avenal High School; and therefore, will require a higher retention in the amount of 10%. Staff recommendation is to adopt a Resolution for a 10% retention. Mayor Casida clarified that the Highway 269 Intersections Project would be the intersections and handicap ramps. Mr. Davis mentioned that intersections, handicap ramps and some sidewalks will be replaced. The delays were mainly with Caltrans giving the approval for engineering design of the handicap ramps. After a brief discussion, the following action was taken: RESOLUTION 2016-32: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL DECLARING THEIR INTENT AND MAKE FINDINGS TO WITHHOLD TEN (10) PERCENT RETENTION FOR HIGHWAY 269 INTERSECTIONS PROJECT was adopted on a motion by Mayor Pro Tem Preciado and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. Ms. Whitten mention that there is a group that just came in that would like to say a couple of words to the City Council. Mayor Casida agreed. Nickolas Howard, Executive Director, Teachers for America in the Central Valley, they are a national non-profit focusing on recruiting, selecting, training and supporting high quality teachers for school that have hard to fit needs. They were approached by Reef Sunset Unified to work in Avenal. He is, humbled and honored, that they were able to work out an Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 7 of 14 agreement with Dr. East to have four (4) teachers at Reef Sunset Unified School District with three (3) at Avenal Middle School and one (1) at Avenal Elementary. He further mentioned, that three weeks ago he met with City Manager, Melissa Whitten and they talked a little bit about Avenal so that he could learn more about the community. He stated, “I have never felt so welcomed, never felt the warmth, he felt here in Avenal from the community”. They are very humbled and honored to serve the community and families of Avenal and thanked the City Council. Ms. Whitten asked “Do you realize, that this is Avenal’s the first school house you’re sitting in tonight?” OLD BUSINESS: A. Consider Extending Local Emergency Declared on February 27, 2014: Staff is requesting by motion, to approve the ongoing Local Emergency Declaration and drought conditions as they continue to exist; therefore, Staff recommends that the Local Emergency Declaration be renewed/extended for 21 days and reviewed again at the Ju1y 14, 2016 City Council meeting. By motion, Mayor Pro Tem Preciado to approve ongoing emergency Resolution, and specifically, move that prior to the expiration of the 21st day, the emergency Resolution be renewed for an additional 21 days after the conclusion of the 21 days, unless a Council member or member of the public request that the Council convene to consider the ongoing emergency Resolution, at which time a special meeting would be scheduled. The motion was seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. NEW BUSINESS: A. Consider Entering into a One (1) Year Agreement for County Fire Services within the City of Avenal: Ms. Whitten reported that the Kings County Fire Department has provided fire services to the City of Avenal for many years. In early 2000, in order to continue receiving the same level of service, by agreement, the City began to fund a portion of fire service costs in order to assist the County in paying for the full cost of fire services within the City. She continued that the City entered into a one (1) year Fire Service Agreement in June for FY 2015/16, July 1, 2015 – June 30, 2016, at a cost of $270,000. The purposed agreement for FY 2016/17 includes a cost of $280,000 to continue the same level of service by Kings County Fire in Avenal. Staff would like to note new language in the agreement: Section 2. Consideration – City’s Annual Obligation, A.: “The City shall pay the amount of $280,000 for FY 2016/17 and commit to working with the County to develop a plan to address annually increasing operational expenses to avoid determent to the fire fund for future years”. Management will meet with Chief Lynch with this next fiscal year to discuss a long-term plan which would be beneficial to/for both the City and the County. At this time, the following proposal is recommended by agreement (July 1, 2016 – June 30, 2017) as follows: FY 2016/17 Proposal - $280,000. Prior Years: FY 2013/14: $280,000; FY 2014/15: $290,000; FY 2015/16: $270,000. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 8 of 14 Staff recommends by resolution, to enter into an agreement for County Fire Services within the City of Avenal and authorize the Mayor to sign and execute said agreement on behalf of the City. Bill Lynch, County Fire Chief mentioned that he is very proud to work within the City of Avenal and with the failing of Measure K, this will cause a big problem with the Fire Department for the future years. He is really proactive about working with the City of Avenal to provide fire services in the coming years. The Kings County Fire Department, as you know, is not part of the General Fund, they are a district which is accountable for their own revenues. He thanked the City Council for working with the Kings County Fire Department. Mayor Casida announced that the Fire Department takes care of the city, county and state. Chief Lynch mentioned that the area in the hills are state contracted. City attorney Jennie Barkinskaya stated that she does have concern on language on paragraph 2 on page 3, as it may commit the City to a longer commitment than the terms of the contract. RESOLUTION 2016-33: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ENTERING INTO ONE (1) YEAR AGREEMENT WITH KINGS COUNTY FOR FIRE SERVICES WITHIN THE CITY OF AVENAL AND, FURTHER, AUTHORIZE THE MAYOR TO SIGN AND EXECUTE AGREEMENT ON BEHALF OF THE CITY was adopted on a motion by Councilman Ovalle and seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Gravelle, Ovalle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. B. Consider Memorandum of Understanding with Reef Sunset Unified School District for Parent Education Technology Center: Mr. Santillan reported that City staff is currently in the process of developing the Avenal Technology Training Center, which will be used to provide computer technology classes to the public. Staff was approached by the Reef-Sunset Unified School District to utilize the space, once available, to provide classes to parents related to internet topics that will allow them to become familiar and knowledgeable with the same online communication tools that their children are already using. This will increase parental oversight and online safety for kids, and will also empower parents to become more comfortable using computers and the internet. Staff recommends that Council adopts a resolution which authorizes the City Manager to execute a Memorandum of Understanding with Reef-Sunset Unified School District. Councilman Ovalle had a concern regarding hiring an instructor through the Reef Sunset Unified School District to teach the classes rather than the City. Mr. Santillan, in discussing with Dr. East, if they have trouble hiring someone specifically, staff has the ability to work with Fresno State and CSET who already does these kind of things. Since The City has control of the facility, it is better able to coordinate those things. Mayor Casida expressed concern if the instructor would be an employee of the City. Mr. Santillan stated no, they would be contracted. The City would be overseeing the project. After a brief discussion, the following action was taken: RESOLUTION 2016-34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH REEF-SUNSET UNIFIED SCHOOL DISTRICT TO PROVIDE PARENT EDUCATION TECHNOLOGY CLASSES AT THE AVENAL TECHNOLOGY TRAINING CENTER was adopted on a motion by Mayor Pro Tem Preciado and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 9 of 14 NOES: None. ABSENT: Woolley. ABSTAIN: None. C. Consider Entering into an Agreement with Price, Paige & Company for Auditing Purposes: Dawn Perkins, CPA Administrative Analyst stated “it has been an honor working with the City Council this year for her second budget and they have made it an enjoyable process”. Audit season is now approaching at the end of the fiscal year. A new Governmental Accounting standard for Pension Liability reporting (GASB 68) is required to begin with this fiscal year. This audit will be for fiscal year ending June 30, 2016. As Price, Paige & Company has worked with the City for the past five years and is familiar with City processes, we would like to extend services for one more year. Staff recommends to adopt resolution authorizing the City Manager to enter into an agreement with Price, Paige & Company for Audit Services at a cost of $48,430 for audit reports and $1,750 for preparation of GASB 68 Pension standard at a cost not to exceed $50,180.00. RESOLUTION 2016-35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING THE CITY MANAGER TO SIGN AND EXTEND FOR ONE YEAR, THE AGREEMENT FOR AUDITING SERVICES WITH THE AUDITING FIRM OF PRICE, PAGE & COMPANY FOR FISCAL YEAR 2015/16 was adopted on a motion by Councilman Gravelle and seconded by Mayor Pro Tem Preciado and carried. Roll Call Vote: AYES: Gravelle, Preciado, Ovalle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. D. Consider Transfer of Monies to CIP Fund: Mrs. Perkins reported that at the April 11, 1996 meeting, the City Council authorized staff to establish and implement a Capital Project Fund which would identify the Capital Project needs of the City and assist each department’s budget for long term capital projects that could not normally be funded in a fiscal year. Staff, at this time, is requesting Council’s consideration and approval to transfer monies into the City of Avenal’s CIP Fund for future capital improvements as noted in Exhibit “A”. CAPITAL IMPROVEMENT PROJECTS FY 2015/2016 EXHIBIT “A” General Fund ACCT. DESCRIPTION AMOUNT 10.18000.726 Air Compressor $20,000.00 10.09000.726 Incinerator $5,000.00 10.12500.727 Police Vehicles $50,000.00 10.08000.726 Light Towers $18,000.00 10.08100.725 Rice Park Restroom $50,000.00 TOTAL: $143,000.00 Enterprise Fund ACCT. DESCRIPTION AMOUNT *14.14000.726 Machinery WWTP $66,000.00 15.15000.725 Sewer Line Infrastructure $20,000.00 15.15100.726 Auger Monster $12,000.00 Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 10 of 14 15.15100.726 Clarifier Blasting & Coating $5,000.00 15.15100.726 Basin Slide gate & RAS valves $6,000.00 14.14000.726 Rebuild Aerator $7,500.00 TOTAL: $782,500.00 * Plant #1 Filter Rebuild $12,500 Plant #1 South Clarifier Re-coat $ 7,500 Plant #2 Filter Rebuild $ 9,000 Plant #2 Filter Re-coat $ 4,000 Plant#2 Tube Settler Replacement $15,000 3 year & 5 year Risk Mgmt. plan $ 3,000 Tank #3 & #6 Blasting & Coating $15,000 Staff recommends by motion, approve said transfer of monies into the CIP Fund. (only if monies are available on June 30, 2016) A motion made by Mayor Pro Tem Preciado to approve said transfer of monies into the CIP Fund only if monies are available and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. E. Consider Approval to Outfit New Patrol Cars: Chief Stivers reported that the City Council has before them Assistant Chief La Blue’s staff report for consideration to approve the Outfitting of the new Patrol Cars. Assistant Chief LaBlue is not present because he is on vacation, but will be back on June 24, 2016. City Council previously approved the purchase of two Ford Explorer Interceptor SUV Police vehicles. Since then, Assistant Chief La Blue has extensively researched the outfitting of the new patrol cars. He continued that initially, their plan was to try to retrofit some equipment from existing vehicles that will be removed from the fleet. However, after speaking with the equipment outfitter and recent equipment failures, they established that the equipment is nearing of its service life. For example, if they utilize current light bars and they malfunction, the entire vehicle interior has to be dismantled to install a new system. The labor cost would be $1,200.00 - $1,500.00, which is almost the cost of installing a new light bar. With that in mind, they believe the radios are the only things that should be repurposed. He further continued, in California, there only a few major installers for police vehicles. Most do new build only. The removal of our current radios for repurposing is somewhat specialized and intricate and these installers who deal on large scale contracts do not do piece meal for this type of work. Because we are only outfitting two vehicles and repurposing equipment, they have received only two quotes for equipment and installation. Our current vehicles were built by Lehr Sacramento. Assistant Chief LaBlue has been trying for six weeks to get a quote from them without success. At the time of this request, they have been unable to obtain a third quote. He concluded that Lehr is in Sacramento, Code 3 IT and System Integration is located in Mojave and Cooks Communications is in Fresno. To take vehicles to either of the out of the area vendors would require three (3) officers and approximately 16 hours of time to deliver and pick up vehicles. Paying officers overtime and per diem to complete this task would erase any savings they would enjoy from a lower bid. In addition, any service calls would be a burden and costly as well. It should be noted that Cooks Communication outfitted the current unmarked Ford Explorer as well as the command post. They service and maintain their radios as well. They are local and have been very happy with their service. Following are bids are from vendors quoting the removal of equipment and the installation of new equipment on two 2016 Ford Police Interceptor SUV’s: Cooks Communication $21,444.42 Code 3 IT and System Integration $21,019.64 Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 11 of 14 Staff recommends the approval for Cooks Communication to outfit both 2016 Ford Explorer Police Interceptions in the amount of $21,444.42. The total will expended from 10.12500, account number 655.13 (Supplemental Law Enforcement Services account - FY 14/15 fund) and will have no impact on the general fund. David from Code 3 IT mentioned that one of the things he spoke with Assistant Chief LaBlue was that they do pick up and return at no charge and deal with many small police departments. They understand it is a big concern to have local officers to take off their jobs in order to take the vehicles to Mojave. They offered to pick up vehicles and transport via trailer to their facility and bring them back to Avenal Police Department. The other concern was that they are so far away, but they have an account with the City of Corcoran and are in talks with City of Lemoore. They already come out twice a week to Corcoran. Chief Stivers mentioned, as a side note: it is the first time he has heard they have delivery services. Mayor Casida asked if Chief Stivers would like to table this item. Chief Stivers stated “no.” A motion made by Councilman Gravelle to approve Cooks Communication to outfit both 2016 Ford Explorer Police Interceptions with Cooks Communication in the amount of $21,444.42, and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Gravelle, Ovalle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. F. Consider Resolution Requesting County Clerk to Render Services for Municipal Elections – November 8, 2016 Mayor Casida mentioned that this item was added as an emergency item for the City of Avenal elections. Ms. Ortiz mentioned that as Ms. Whitten had previously mentioned Staff just received notification from Kings County Elections Division Office that the City Council must pass or adopt a resolution that lays down the “ground rules” for the election on November 8, 2016. A resolution must be submitted to the County Clerk by July 6, 2016 with no exceptions. In accordance with the California Election Code, November 8, 2016 is the date set for the Consolidated Municipal Election. As in the past, the City of Avenal requests that the County Clerk Recorder render specific services to the City of Avenal relating to the conducting of Municipal Elections and reimburse the County of Kings in full for services provided by the County. Staff recommends by Resolution, to permit the County Clerk of the County of Kings to render services to the City of Avenal. RESOLUTION 2016-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF KINGS TO PERMIT THE COUNTY CLERK OF THE COUNTY OF KINGS TO RENDER SPECIFIED SERVICES TO THE CITY OF AVENAL RELATING TO THE CONDUCTING OF THE MUNICIPAL ELECTION TO BE HELD IN THE CITY OF AVENAL, NOVEMBER 8, 2016, AND APPROPRIATING FUNDS TO PAY FOR SAID SERVICES was adopted on a motion by Mayor Pro Tem Preciado and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS: Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 12 of 14 Councilman Gravelle commented on the following: 1) Saturday will be the Fireworks Show and will there be anything else with it? Ms. Whitten mentioned that the Sports Complex will be open and there will be bounce houses and a few activities beginning at 7:00 - 9:00 p.m. but for the most part, it will be the Fireworks Show. Bring chairs and blankets and enjoy the show. Mayor Councilman Ovalle commented on the following: 1) he attended Teachers for America where he met Stephanie Mathews Carpenter. His wife thought she was going to teach carpentry. He commented to Ms. Carpenter that he appreciates their energy and hopes it’s not zapped away with all these mandates and paper work they have to do. He hopes they continue to carry their energy throughout their profession. Mayor Pro Tem Preciado commented on the following: 1) JPA will sign an MOU with USBR at a ceremony that will take part at Friant Reservoir and he would like to invite the entire City Council; 2) CRT meeting canceled; 3) Small Business Workshop and good dinner from La Carreta; 4) he met with Bobby from KCCAO regarding the nutrition program for the seniors; 5) he attended the luncheon for Teachers for America; and, 6) He and a couple of others took a class for food handling at the technology center but it was supposed to be a two hour class but it ended up longer than expected so they did not finish and will need to come back to finish certificate. Mayor Casida commented on the following: 1) he thanked, “All City Staff” that worked with the City Council during budget time and everyone is important; 2) KCAG/KCAPTA/LAFCO; 3) Jose Ramirez fight coming up at Tachi, July 9th and Jose is donating $3.00 per ticket to the JPA. In addition, Jose Ramirez will have another fight locally in the future; 4) Support Avenal’s 3rd Farmers Market; And, 5) Pistachio Festival Meeting is held once a month on the third Wednesday. Melissa Whitten, City Manager commented on the following: 1) she personally thanked Dawn and Angie and Staff because they are wonderful and for everything they do. The Staff is phenomenal and they have a great heart. The City Council went into Closed Session at 7:58 p.m. CLOSED SESSION: (City/Successor Agency/Housing Authority): A. POTENTIAL/PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – Deciding whether or not basis exists for closed-session for anticipated litigation (Government Code § 54956.9(d)(3)). Number of potential cases is: 3. B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR(S) (Government Code § 54956.8). It is the intent of this governing body to meet in Closed Session to confer with its real property negotiator(s) concerning the purchase, sale, exchange or lease of real property by or for this local agency as follows: Property Description: APN: 040-175-027 & 040-175-028. Negotiator(s): City Manager and City Attorney. Party with whom negotiating: Reel Time Entertainment. Instructions to negotiator concerning: Terms. Property Description: APN: 038-260-049. Negotiator(s): City Manager and City Attorney. Party with whom negotiating: City of Avenal. Instructions to negotiator concerning: Terms. Property Description: APN: 038-290-028. Negotiator(s): City Manager and City Attorney. Party with whom negotiating: Avenal Sand Drags Association. Instructions to negotiator concerning: Terms. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 13 of 14 C. CONFERENCE WITH LABOR NEGOTIATOR(S) (Government Code § 54957.6). It is the intention of this governing body to meet in closed-session to review its position and to instruct its designated representatives: Agency Designated Representatives: City Manager and City Attorney. Employee Organization(s): Employees Bargaining Units/APOA. D. PERSONNEL (Government Code § 54957(b)). It is the intention of this governing body to meet in closed-session concerning the following: 1) Personnel Health Benefits. E. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)). It is the intention of this governing body to meet in Closed Session concerning the following: Consultation with Avenal Police Department: Rusty Stivers, Chief of Police. ADJOURNMENT. The meeting reopened at 9:43 p.m. with action out of Closed Session as follows: RESOLUTION 2016-37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL FORGIVING A LOAN MADE BY AGREEMENT DATED OCTOBER 3, 2007 (AGREEMENT NO.734) BETWEEN THE CITY OF AVENAL AND THE AVENAL SAND DRAGS ASSOCATION was adopted on a motion by Councilman Gravelle and seconded by Mayor Pro Tem Preciado and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. RESOLUTION 2016-38: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL MODIFIYING/AMENDING RESOLUTION NO. 80-2 RELATING TO CITY EMPLOYEE RETIREE HEALTH BENEFITS was adopted on a motion by Councilman Gravelle and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Gravelle, Ovalle, Preciado, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. RESOLUTION 2016-39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING AN AMENDMENT TO THE CITY’S “ADMINISTRATIVE POLICIES AND PROCEDURES” BY ADDING SECTION 32 IN ORDER TO ESTABLISH AN EMPLOYEE “LONGEVITY BONUS” POLICY FOR YEARS OF UNINTERRUPTED SERVICE TO THE CITY AS OF JULY 1, 2016 was adopted on a motion by Mayor Pro Tem Preciado and seconded by Councilman Ovalle and carried. Roll Call Vote: AYES: Preciado, Ovalle, Gravelle, Casida. NOES: None. ABSENT: Woolley. Joint City Council/Successor Agency/Authority Meeting June 9, 2016 Page 14 of 14 ABSTAIN: None. RESOLUTION 2016-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE EMPLOYEE DESIGNATED NEGOTIATING TEAMS (EDNT) NO. 1, 2, 3, 4, & 5 FOR FY 2016/17 was adopted on a motion by Councilman Ovalle and seconded by Mayor Pro Tem Preciado and carried. Roll Call Vote: AYES: Ovalle, Preciado, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. RESOLUTION 2016-41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ENTERING INTO AN AMENDED ONE (1) YEAR MEMORANDUM OF UNDERSTANDING WITH THE AVENAL POLICE OFFICER’S ASSOCIATION (APOA) BEGINNING JULY 1, 2016 THROUGH JUNE 30, 2016 was adopted on a motion by Councilman Ovalle and seconded by Mayor Pro Tem Preciado and carried. Roll Call Vote: AYES: Ovalle, Preciado, Gravelle, Casida. NOES: None. ABSENT: Woolley. ABSTAIN: None. There being no further business the City Council meeting was adjourned at 9:43 p.m. Respectfully submitted, Maria Ortiz, City Clerk