City Council/Successor Agency/Public Finance Authority

CITY OF AVENAL JOINT MEETING OF THE AVENAL CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING AUTHORITY THURSDAY, JUNE 22, 2017 ; 6:00 P.M. AVENAL THEATER 233 E. KINGS ST.; AVENAL, CA 93204 MINUTES Mayor Pro Tem Ovalle called the meeting to order at 6:00 p.m. Council Members Present: Woolley, Ovalle, Preciado, Moreno, Gravelle. Council Members Absent: None. City Staff Present: Whitten, Ortiz, Perkins, Stivers, Santillan, Davis Legal Counsel: City Attorney Jennie Barkinskaya. PLEDGE OF ALLEGIANCE: Lead by Mayor Preciado. CITY CLERK: Government Code Section 54952.3: The members of the City Council, Successor Agency and Housing Authority are entitled to receive a total of $300.00 per month as a result of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency and Housing Authority. Melissa Whitten, City Manager announced that, there is an urgency item; that will need consideration by, the City Council. This needs to be added to the agenda as Item 4. A.; Amending the Memorandum of Understanding with Steam House Entertainment. This urgency item came up after the agenda was posted and needs to be considered before the next City Council meeting scheduled July 13, 2017. A motion was made by, Councilmember Woolley to add an urgency item to the agenda as 4. A. and consider Amending the Memorandum of Understanding with Steam House Entertainment. An urgency item came up after the agenda was posted and needs to be considered before the next City Council meeting scheduled July 13, 2017, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Ovalle Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. CONSENT CALENDAR: All items listed under the consent calendar are considered to be routine and enacted by one motion: (Action) A. City of Avenal/Successor Agency/Housing Authority – Approval of Minutes for June 8, 2017: B. Consider Avenal Police Department Out of State Travel - Spillman Training: A motion to approve the Consent Calendar was made by Councilmember/Successor Agency/Housing Authority Member Woolley, seconded by Mayor Pro Tem/Successor Agency/ Housing Authority Member Ovalle and carried. Roll Call Vote: AYES: Woolley, Ovalle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: Gravelle. Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 2 of 9 MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/HOUSING AUTHORITY MEMBER REPORTS/ITEMS FOR CONSIDERATION: A. Amending the Memorandum of Understanding with Steam House Entertainment. Ms. Whitten introduced two gentleman that represent Steam House Entertainment; Joe Cahill and Mark Davis. They are very interested in showing movies at the Avenal Theater this weekend. The discussion started with one day, progressed to two days and if approved, Steam House Entertainment will be here through Sunday, June 25, 2017. The amendment to the schedule is the urgent item to be considered. Staff is asking for the City Council to consider adding June 25, 2017 to the Memorandum of Understanding (MOU), which was approved on Monday. She spoke with City Attorney Farley, before the meeting; and, if the City Council so chooses to support MOU; Staff would bring back an amended resolution to ratify action adding June 25, 2017. This action would be on the consent calendar for July 13, 2017, but will need to go into effect immediately. Mr. Cahill mentioned that it has been fun and he is looking forward to working with Avenal to bring life back into the theater. After a brief discussion, a motion was made by Councilman Gravelle to amend the MOU to add June 25, 2017 to the schedule, seconded by Mayor Pro Tem Ovalle and carried. Roll Call Vote: AYES: Gravelle, Ovalle, Woolley, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: No public comments were offered. ACTIVITY REPORTS/SPECIAL PRESENTATIONS AND COMMITTEE REPORTS: A. Activity Reports: 1) Avenal Police Department Activity Report: Rusty Stivers, Chief of Police. Rusty Stivers, Chief of Police reported the following: 1) Traffic stop leads to meth sales arrest; 2) three people stabbed, one suspect arrested; 3) attempted murder suspect arrested on an arrest warrant; firearm and meth located; 4) fatal traffic accident on Highway 269; 5) suspect carrying a machete arrested thanks to citizens tip; 6) total CAD calls; and, Monthly Statistical Report. B. Special Presentations/Requests: 1. Mid Valley Disposal Quarterly Report: Issac Kulikoff Issac Kulikoff reported the following: 1) Recycler of the Year at City Awards Banquet honored Super Burger; 2) Cal Recycle visit, Avenal is in a good stance with 95% recycling. At this moment, there are no businesses that meet compliance of the mandatory commercial Organics AB1826; 3) commercial site visits; 4) Tonnage Report; and, 5) he invited everyone to the Ribbon Cutting for the new Transfer Station and a tour of the facility. PUBLIC HEARING(s): Melissa Whitten, City Manager, provided the City Council with a presentation in regards to the Fiscal Year 2017/2018 Budget entered into record as (Exhibit A). FY 2017/18 BUDGET PRESENTATION. Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 3 of 9 She listed all the current planning projects, department funds, and grant funds and commented that City Staff and the City Council had worked together to provide a balanced, however, tight budget. She also thanked all City Staff, City Attorney and City Council for their hard work, support and assistance over the previous budget year. She concluded with Honorable Mayor Preciado and Members of the City Council, on behalf of City Staff, we thank you, for all you have done to keep the City moving ahead, even throughout several years of unprecedented challenges. We look to you for direction and leadership; and, appreciate your support as City Staff works toward achieving City Goals. It is an honor to work with you. The City is fortunate to have such outstanding City Employees that work together so well. I would like to personally thank the "Incredible 52" for another year of focused efforts, hard work and commitment. It is a privilege to work with individuals that care so much for their community. When I think of my Staff, “united effort" comes to mind. As they stand united, they can "move mountains" which they, in fact, do on a consistent basis. I hope the City Council is as proud of Staff as the City Manager is every day! A special thank you to Mr. Farley and the Farley Law Firm for another year of guidance, support and professionalism. Mr. Farley has been our City Attorney for 32 years and has watched us grow; helped us tremendously through difficult and complex matters; shared in our successes; and, supported the community in many other ways through the years. We thank Mr. Farley and his firm; we are very fortunate to have them as our Legal Counsel. On behalf of City Management and Staff, we are pleased to present this budget to the City Council for consideration. Honorable Mayor Preciado and Members of the City Council, Staff presents to you, as proposed, a balanced City of Avenal Budget for FY 2017/18. Ms. Whitten stated that as part of the budget process, Staff requested the City Council consideration for the FY 2016/17 Special Funding Requests. Special Funding Requests are as follows: Approved Requested Council Fund 10.01000.673 Organization Amount Funding Kings County Commission on Aging – Meals $ 2,000.00 $ 2,000.00 Kings County Commission on Aging – Services $ 1,500.00 $ 1,500.00 Miss Teen Avenal Scholarship $ 2,000.00 $ 2,000.00 Sober Grad 2018 $ 0.00 $ 1,500.00 Avenal High School Cheerleaders $ 1,000.00 $ 1,000.00 Lemoore Thanksgiving Dinner $ 1,500.00 $ 1,500.00 Avenal Youth Pirates Football $ 0.00 $ 0.00 8th Grade Promotion Activity $ 0.00 $ 0.00 Sponsorship: City Council $250 $ 0.00 $ 1,250.00 Other as necessary (after the budget) $ 1,000.00 $ 1,000.00 Fund 0.01000.675.5 City Council Contracted Funding RAP $60,000.00 $60,000.00 $ 71,000.00 $ 71,750.00 As per Legal Counsel, Mayor Preciado opened the joint public hearing to consider the ”Proposed City of Avenal Fiscal Year (FY) 2017/18 City Budget/ Special Requests/ Miscellaneous Fees and Charges/Avenal Successor Agency/RDA Debt Obligation Fund FY 2017/18 Budget/ Public Finance Authority (PFA) Fiscal Year 2017/18 Budget: at 6:31 p.m. Bobbie Wartson, Kings County Commission on Aging Council, Executive Director of Services commented the following: 1) she thanked the City Council for all their support; and, 2) she is requesting a total of $3,500 for match money that is put back into the Avenal Senior Center and without this money they cannot provided the current services. Councilmember Moreno asked what their mission statement is. Mrs. Wartson stated that the goal of the Kings County Commission on Aging, is to provide information and referral services, offer assistance, support and advocate Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 4 of 9 for the senior citizens of Kings County, as prescribed and outlined in the Older Americans Act. Ms. Whitten stated that has been a delight working with Mrs. Wartson. Mrs. Wartson, also thanked Ms. Whitten and Council. With no other comments heard, the public hearing was closed at 6:35 p.m. Ms. Whitten asked for clarification from legal counsel, as to when the Mayor opened the Public Hearing, it can be opened for the City, Successor Agency, and PFA as a combined Public Hearing. City Attorney Jennie Barkinskaya stated “yes”. Joint Hearing of the City of Avenal/Successor Agency – RDA Trust Obligation Fund/ Public Finance Authority: A. Consider Proposed City of Avenal Fiscal Year (FY) 2017/18 City Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Note: Funding Requests included in FY 2017/18 City Budget RESOLUTION NO. 2017-01: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL ADOPTING THE CITYBUDGET FOR FY 2017/18. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. Roll Call Vote: AYES: Gravelle, Woolley, Ovalle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. Ms. Whitten reviewed the resolutions as follows: 1) That the General Fund expenditure budget for Fiscal Year 2017/2018 in the amount of $5,593,162.00, is hereby adopted; 2) That the Enterprise Funds expenditure budget for Fiscal Year 2017/2018 in the amount of $5,290,064.00, is hereby adopted; 3) That the Street Funds expenditure budget for Fiscal Year 2017/2018 in the amount of $1,325,448.00, is hereby adopted; 4) That the Special Revenue/Grant Funds expenditure budget for Fiscal Year 2017/2018 in the amount of $4,073,380.00, is hereby adopted; 5) That the Streetlight Fund expenditure budget for Fiscal Year 2017/2018 in the amount of $46,200.00, is hereby adopted; 6) That the Capital Improvement Fund budget for Fiscal Year 2017/2018 in the amount of $318,125.00, is hereby adopted; 7) That the City Manager is hereby authorized to utilize the departments budgets in the best interest of the City, within that departments approved budget by Fund and amount as per approved by the Council. 8) That a Water Enterprise Franchise Fee of three percent (3%) based on total water revenues for FY 2017/2018 be implemented. Said fee is reflected in the General Fund as revenue and reflected as an expenditure to the Water Enterprise Fund. Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 5 of 9 B. Consider Proposed Avenal Successor Agency/RDA Debt Obligation Fund FY 2017/18 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Ms. Whitten stated that the next item to consider is the adoption of the Fiscal Year 2017/2018 Proposed Avenal Successor Agency/RDA Debt Obligation Fund of the City of Avenal budget in the amount of $551,231.00. RESOLUTION NO. 2017-33: A RESOLUTION OF THE AVENAL SUCCESSOR AGENCY/RDA DEBT OBLIGATION FUND OF THE CITY OF AVENAL ADOPTING THE AGENCY'S BUDGET FOR FISCAL YEAR 2017/2018. A motion was made by Mayor Pro Tem Ovalle, seconded by Councilmember Woolley and carried. Roll Call Vote: AYES: Ovalle, Woolley, Gravelle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. C. Consider Avenal Housing Authority Fiscal Year 2017/2018 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Ms. Whitten mentioned that there has been no activity, however this a fund and requires Council’s approval of the resolution for the Housing Authority’s budget that provides for $-0- to be expended by the Authority in the implementation of Avenal Housing Authority’s administrative efforts. RESOLUTION NO. 2017-34: A RESOLUTION OF THE AVENAL HOUSING AUTHORITY OF THE CITY OF AVENAL ADOPTING THE AGENCY'S FISCAL YEAR BUDGET 2017/18. A motion was made by Mayor Pro Tem Ovalle, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Woolley, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. D. Consider the Proposed Public Finance Authority (PFA) Fiscal Year 2017/18 Budget:  Staff Report  Public Hearing  Discussion/Action: Approval by Resolution Ms. Whitten stated that this is the budget that pays the Bonds, in the amount of $657,219.00. RESOLUTION NO. 2017-01: RESOLUTION OF THE AVENAL PUBLIC FINANCE AUTHORITY OF THE CITY OF AVENAL ADOPTING THE AVENAL PUBLIC FINANCE AUTHORITY FISCAL YEAR 2017/2018 BUDGET. A motion was made by Councilman Gravelle, seconded by Councilmember Woolley and carried. Roll Call Vote: AYES: Gravelle, Woolley, Ovalle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 6 of 9 Mayor Preciado announced that he would like to congratulate everyone that worked on the budget. As stated before by Ms. Whitten, “it takes the “Incredible 52” to get it done”. OLD BUSINESS: A. Consider Extending Local Water Emergency - Declared on February 27, 2014: Staff is requesting by motion, approval of the ongoing Local Emergency Declaration and drought conditions as they continue to exist; therefore, Staff recommends that the Local Emergency Declaration be renewed/extended for 21 days and reviewed again at the July 13 22, 2017 City Council meeting. A motion was made by Councilmember Woolley to, approve ongoing emergency Resolution, and specifically, moved that prior to the expiration of the 21st day, the emergency Resolution be renewed for an additional 21 days after the conclusion of the 21 days, unless a Council member or member of the public request that the Council convene to consider the ongoing emergency Resolution, at which time a special meeting would be scheduled, seconded by Mayor Pro Tem Ovalle and carried. Roll Call Vote: AYES: Woolley, Ovalle, Gravelle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. B. Consider Extending Local Emergency Due to Flooding Conditions - Declared on March 9, 2017: Staff is requesting by motion, approval of the ongoing Local Emergency due to Flooding Conditions as they continue to exist; therefore, Staff recommends that the Local Emergency Declaration be renewed/extended for 21 days and reviewed again at the July 13, 2017 City Council meeting. A motion was made by Mayor Pro Tem Ovalle to, approve ongoing emergency Resolution, and specifically, moved that prior to the expiration of the 21st day, the emergency Resolution be renewed for an additional 21 days after the conclusion of the 21 days, unless a Council member or member of the public request that the Council convene to consider the ongoing emergency Resolution, at which time a special meeting would be scheduled, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Ovalle, Gravelle, Woolley, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS: A. Consider Fiscal Year 2016/17 Year – End Budget Revisions: Dawn Perkins, CPA, Administrative Analyst, thanked the Council for approving the budget. It took a lot of hard work and dedication by Staff. Also, she had reviewed the Fiscal Year 2016/2017 budget and there is no recommendation before the City Council that cannot be addressed within the department’s expenditures accounts in the General or Enterprise Funds. Staff is requesting that the City Council authorize Staff to adjust the revenues at fiscal year-end to reflect the actual revenues received and adjust the expenditures within the budgeted funds. Staff is also requesting authorization to adjust the revolving funds as needed throughout the year. (Revolving Accts. consist of CDBG, HOME, CALHome Grants, and Recreation self-supporting programs, Explorers, and Police Activity League, etc.) RESOLUTION NO. 2017-35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING THE CITY MANAGER TO AMEND THE CITY'S BUDGET FOR FISCAL YEAR 2016- 2017. A motion was made by Councilmember Woolley, seconded by Councilman Gravelle and carried. Roll Call Vote: AYES: Woolley, Gravelle, Ovalle, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None. Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 7 of 9 B. Consider Transfer of Monies to CIP Fund 75: Mrs. Perkins reported that at the April 11, 1996 meeting, the City Council authorized Staff to establish and implement a Capital Project Fund which would identify the Capital Project needs of the City and assist each department's budget for long term capital projects that could not normally be funded in a fiscal year. Staff, at this time, is requesting Council's consideration and approval to transfer monies into the City of Avenal's CIP Fund for future capital improvements as noted in Exhibit "A". (Note: Any expenditures/draw down requests would require Council's approval) CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2016/2017 EXHIBIT “A” General Fund ACCT. DESCRIPTION AMOUNT 10.18000.726 Air Compressor $20,000.00 10.09000.726 Incinerator $5,000.00 10.12500.727 Police Vehicles $50,000.00 10.08000.726 Light Towers $18,000.00 10.08100.725 Rice Park Restroom $50,000.00 10.12500.727 East Wing Renovation $40,000.00 10.12500.727 APD Building Improvements $20,000.00 TOTAL: $203,000.00 Enterprise Fund ACCT. DESCRIPTION AMOUNT *14.14000.726 Machinery WWTP $81,000.00 15.15000.725 Sewer Line Infrastructure $20,000.00 15.15100.726 Auger Monster $17,000.00 15.15100.726 Clarifier Blasting & Coating $5,000.00 15.15100.726 Basin Slide gate & RAS valves $8,000.00 14.14000.726 Rebuild Aerator $7,500.00 TOTAL: $138,500.00 * Plant #1 Filter Rebuild $12,500 Plant #1 South Clarifier Re-coat $10,000 Plant #2 Filter Rebuild $ 9,000 Plant #2 Filter Re-coat $ 4,000 Plant#2 Tube Settler Replacement $12,500 3 year & 5 year Risk Mgmt. plan $ 3,000 Tank #1 Blasting and Re-coat $15,000 Tank #3 & #6 Blasting & Coating $15,000 Staff recommends by motion, approve said transfer of monies into the CIP Fund (only if monies are available on June 30, 2017). A motion was made by Councilman Gravelle to approve said transfers of monies into CIP Fund only if monies are available, seconded by Mayor Pro Tem Ovalle and carried. Roll Call Vote: AYES: Gravelle, Ovalle, Woolley, Moreno, Preciado. NOES: None. ABSENT: None. ABSTAIN: None Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 8 of 9 C. Consider Agreement with OpenGov, LLC. Services Provider Agreement to Provide Additional Reporting and Budgeting Capabilities for the Current Municipal Accounting Software: Mrs. Perkins reported that OpenGov, Inc. has presented a cloud based solution that will allow for up to the minute, user-friendly reporting and interactive displays of key accounting and budgeting information that will tie directly into the City website without the requirement of personnel time and other City resources. This software would allow Staff, Council and the public the ability to view financial information and run reports while maintaining the security of the accounting system. This software will also allow Department Heads to collaborate online for budget without printing and reprinting reports. She continues that OpenGov, Inc. has submitted a proposal to enhance our current accounting reporting software through their partnership with Superion (formerly known as SunGard Public Sector LLC/Pentamation) at a cost of $19,177.00 for the first year and $15,177.00 for the following four years. This has been included in the Fiscal Year 2017-2018 budget. Staff recommends that by Resolution, authorize the City Manager to enter into an agreement with OpenGov,Inc. for Small Government Transparency Reporting and Budgeting Software and ratify her signature on the agreement, at a cost not to exceed $19,177.00, plus tax. RESOLUTION 2017-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL TO ENTER INTO ANAGREEMENT AND RATIFY THE SIGNATURE OF THE CITY MANAGER ON THE EXECUTION OF THE AGREEMENT WITH OPENGOV, LLC. TO PURCHASE REPORTING AND BUDGETING SOFTWARE TO SUPPLEMENT ACCOUNTING SOFTWARE. A motion was made by Councilmember Moreno, seconded by Councilmember Woolley and carried. Roll Call Vote: AYES: Moreno, Woolley, Gravelle, Ovalle, Preciado. NOES: None. ABSENT: None. ABSTAIN: None CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS: Councilman Gravelle commented on the following: 1) the Farmers Market was a success; and, 2) the Independence Day Celebration is this Saturday with a Patriotic Show. Mayor Pro Tem Ovalle commented on the following: 1) he still needs information on what services are needed within Avenal. Councilmember Moreno commented on the following: 1) the Memorial Day ceremony at Pleasant Valley Cemetery was a nice service. Melissa Whitten, City Manager commented on the following: 1) movies at the theater this Friday, Saturday and Sunday; 2) the Independence Celebration is at 7:00 p.m. at Sports Complex and the Complex has lighting this year; 3) She thanked Dawn Perkins, for all the work on the budget and for trying to get everything done before she left on vacation; 4) Farmer Market was a lot of fun with great entertainment; and, 5) She also attended the Pleasant Valley Cemetery District Memorial Day ceremony. Mayor Preciado commented on the following: 1) the June 9th Water JPA meeting; 2) the Wonderful Company 5K Run. Many City Staff participated in the nice event and he participated in the 1K Run; 3) Farmers Market; 4) League of California Cities - San Joaquin Valley meeting; 5) JPA meeting; and, 6) hopes to see everyone at the Independence Celebration this Saturday. City Council went into Closed Session at 7:00 p.m. CLOSED SESSION: (City/Successor Agency/Housing Authority): Joint Meeting City Council/Successor Agency/Housing Authority June 22, 2017 Page 9 of 9 A. PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – Deciding whether or not basis exists for closed-session for anticipated litigation (Government Code § 54956.9(d) (3)). Number of potential cases is: 1. B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR(S) (Government Code § 54956.8). It is the intent of this governing body to meet in Closed Session to confer with its real property negotiator(s) concerning the purchase, sale, exchange or lease of real property by or for this local agency as follows: Property Description: APN: 040-165-007. Negotiator(s): City Manager and City Attorney. Party with whom negotiating: State of California, Judicial Council. Instructions to negotiator concerning: Terms. Property Description: APN: 038-260-062 & 038-260-048. Negotiator(s): City Manager and City Attorney. Party with whom negotiating: Chevron. Instructions to negotiator concerning: Terms. Property Description: APN: 040-083-002 Negotiator(s): City Manager and City Attorney. Party with whom negotiating: Gutierrez/Vera. Instructions to negotiator concerning: Terms. Property Description: APN: 040-254-010 Negotiator(s): City Manager and City Attorney. Party with whom negotiating: Wynne. Instructions to negotiator concerning: Terms. C. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)). It is the intention of this governing body to meet in Closed Session concerning the following: Consultation with Avenal Police Department: Rusty Stivers, Chief of Police. ADJOURNMENT. The meeting reopened at 8:14 p.m. with no action out of Closed Session. There being no further business, the City Council meeting was adjourned at 8:14 p.m. Respectfully Submitted, Maria Ortiz, City Clerk